Prisons Administration and Reforms Department Uttar Pradesh Hardoi Facility Management Services Tender 2026
Bid Publish Date
20-Oct-2026, 1:28 pm
Bid End Date
02-Nov-2026, 7:00 pm
Location
Progress
Key Highlights
- • Mandatory pre-bid meeting for all bidders
- • 25% contract quantity/duration variation allowed
- • Consumables included in lump-sum cost
- • Integrity pact and EFT mandate required
- • Sample submissions of all items before bid submission
- • Superintendent’s final say after quality check
- • No BOQ items; toilets repair scope under jail facility management
Tender Overview
The undertaking is a lump-sum facility management services contract for Hardoi district jail under the Prisons Administration And Reforms Department, Uttar Pradesh. The scope includes repair of toilets and provision of consumables by the service provider, embedded in the contract cost. The procurement location is Hardoi, Uttar Pradesh (PIN 241001). The tender emphasizes a fixed-price, deliverables-based arrangement with potential 25% scope variation at contract issuance or during execution. The requirement targets experienced service providers capable of managing inmate-facility maintenance with pre-approval for sample items and quality checks. Distinctive aspects include mandatory pre-bid meeting and post-inspection approval by the Superintendent, plus multiple ATC conditions governing integrity, financial standing, and technical credentials.
Technical Specifications & Requirements
- Service category: Facility Management Services (Lump Sum) for district jail Hardoi; toilet repair and related consumables included in contract value
- Deliverables: Toilet repairs and consumables supplied by contractor; scope may be increased by up to 25% with consent
- Documentation prerequisites: EFT mandate, integrity pact, financial standing undertaking, PAN, Aadhar, last 2 years ITR & Balance Sheet, last 2 years experience certificates for jail supplies, and pre-bid item samples for approval
- Compliance context: Pre-bid meeting mandatory; quality checks and inspection by Superintendent; bid may be rejected for non-compliance with ATC
- Quality/inspection: Samples to be submitted for approval prior to bid submission; post-inspection clearance required for delivery
- Additional terms: Lump-sum contract; no BOQ items; acceptance dependent on quality and inspection outcomes
Terms, Conditions & Eligibility
- 25% quantity/scope variation allowed at contract issue and during execution
- Mandatory documents: EFT mandate, integrity pact, financial standing undertaking, PAN, Aadhar, ITR, Balance Sheet, 2-year experience certificates in jail supplies, and item samples
- Pre-bid meeting required; Superintendent’s decision final for delivery post-quality check
- Bid validity and rejection conditions aligned with ATC; non-compliance may lead to disqualification
Key Specifications
-
Facility: Hardoi district jail toilet repair and related consumables
-
Contract form: Lump-sum with consumables included
-
Variation: Up to 25% scope/value permissible with consent
-
Documents: EFT mandate, integrity pact, financial standing undertaking
-
Samples: Submit for all items before bid submission and obtain approval
Terms & Conditions
-
25% quantity/scope variation allowed
-
Consumables included in lump-sum price
-
Mandatory pre-bid meeting and superintendent approval
Important Clauses
Payment Terms
Lump-sum contract; payments linked to delivery quality checks and post-inspection clearance by Superintendent
Delivery Schedule
Delivery post-approval of samples; subject to quality check and inspection outcomes
Penalties/Liquidated Damages
Penalties not explicitly stated; adherence to inspection-based acceptance is implied
Bidder Eligibility
-
Experience certificates for jail supply within Uttar Pradesh (minimum 2 years)
-
Financial stability evidence (Itrs and Balance Sheets of last 2 years)
-
Compliance with EFT mandate and integrity pact
-
Pre-bid meeting attendance and sample approval readiness
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - district jail hardoi; procurement of items for repair of toilets; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
23-10-2026 13:00:00
Pre-Bid Venue
district jail hardoi
Delivery Details
Delivery Locations
1
Delivery Cities
Hardoi
Delivery Pincodes
241001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aman Kumar Singh | 241001,DISTRICT JAIL HARDOI | Hardoi | Uttar Pradesh | 241001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 5
GeM-Bidding-10058584.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
EFT mandate on prescribed format
Integrity pact duly signed and stamped
Undertaking on financial standing, court receivership and no bankruptcy
PAN, Aadhar
ITR & Balance Sheet of last 2 years
Experience certificates of last 2 years in jail supply
Sample items for pre-bid approval
Pre-bid meeting attendance proof
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Hardoi jail facility management tender in UP 2026
To bid, join the mandatory pre-bid meeting, submit an EFT mandate and integrity pact, provide last 2 years’ ITR & Balance Sheet, PAN, Aadhar, 2-year jail supply certificates, and pre-submitted item samples for approval. Ensure sample approval prior to bid submission and comply with 25% scope variation terms.
What documents are required for UP Prisons toilet repair tender 2026
Submit EFT mandate, signed integrity pact, financial standing undertaking, PAN, Aadhar, last 2 years ITR and Balance Sheet, 2 years experience certificates in jail supplies, and pre-bid item samples. Also provide proof of pre-bid meeting attendance and related technical credentials.
What are the technical requirements for consumables in UP jail contract
Consumables are included in the lump-sum price. Samples must be submitted for all items, approved prior to bid, and supplier must meet quality checks performed by the Superintendent after delivery.
When is the sample approval deadline for Hardoi jail bid 2026
All item samples must be submitted before bid submission and receive formal approval. Without approved samples, the bid will not be considered, and the supplier may be disqualified during evaluation.
What are the payment terms for UP prison facility management contract
Payments are tied to delivery and quality clearance by the Superintendent post-inspection. The contract is lump-sum; ensure adherence to quality checks to enable release of payments according to inspection outcomes.
What qualifies as eligibility for UP Prisons toilet repair tender
Eligibility requires experience certificates in jail supply (2 years), financial documents (ITR, Balance Sheet), GST/PAN/Aadhar, EFT mandate, and an integrity pact. Pre-bid meeting attendance is mandatory for qualification.
What are the variation rights in the UP jail services contract
The buyer may vary contract quantity or duration up to 25% at contract issue and during execution. For lump-sum services, scope increase up to 25% is permissible with consent from the service provider.
Where to find quality inspection details for Hardoi tender
Quality inspection is conducted by the Superintendent after delivery. The decision on goods delivery follows the quality check; post-inspection approval is required to proceed with acceptance and payment.