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Uttar Pradesh Police Toner Cartridges Procurement Hathras UP - Ink/Printer Consumables Tender 2025

Bid Publish Date

21-Dec-2025, 2:51 pm

Bid End Date

31-Dec-2025, 3:00 pm

EMD

₹16,800

Location

HATHRAS , UTTAR PRADESH
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Progress

RA
Issue21-Dec-2025, 2:51 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

84

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Uttar Pradesh Police, Home Department, invites bids for toner cartridges, ink cartridges, and printer consumables in Hathras, Uttar Pradesh 202139. The procurement covers printer supplies under the PAC category, with an EMD of ₹16,800. BOQ items are not listed, and the opportunity references a flexible quantity framework allowing up to 25% variation in bid and contracted quantities. The delivery timeline hinges on the original delivery schedule and may extend with option exercise, starting from the last date of the original order. This tender emphasizes supplier reliability for essential police administration printing needs within a constrained geographical location.

Key differentiators include the quantity-flexibility clause, and the explicit extension mechanics designed to maintain supply continuity during contract execution. The procurement aims to secure compliant toner/ink consumables that meet standard police printing requirements in Hathras.

Technical Specifications & Requirements

  • Category: Toner Cartridges, Ink Cartridges, and Printer Consumables (PAC Only)
  • Location: Hathras, Uttar Pradesh 202139
  • Estimated Value: Not disclosed; EMD: ₹16,800
  • Specifications: No technical specifications provided; no BOQ items listed
  • Standards/Compliance: None specified within the available data; rely on supplier-provided product details
  • Delivery: Delivery period subject to option clause; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Terms, Conditions & Eligibility

  • EMD: ₹16,800 (to be submitted as specified in tender terms)
  • Option Clause: Up to 25% variation in order quantity during both initial and extended delivery periods
  • Delivery: Delivery timeline determined by original order plus potential extension; minimum extended period rules apply
  • Compliance: Bidders must adhere to the option clause and contract delivery mechanics; no other explicit terms provided in the data
  • Documents: Not detailed beyond standard bid requirements; bidders should anticipate GST, PAN, vendor qualifications, and OEM authorizations per standard tender practices

Key Specifications

  • Product: Toner Cartridges, Ink Cartridges, Printer Consumables

  • Location requirement: Hathras, Uttar Pradesh 202139

  • EMD: ₹16,800

  • BOQ: No items listed; no quantified specs

  • Delivery terms hinge on option clause with 25% quantity variation

  • Quality/brand requirements: Not specified; bidders should provide standard OEM-compatible consumables

Bidder Eligibility

  • Must hold GST registration and valid PAN

  • Experience in supplying toner/ink cartridges to government or police departments

  • Demonstrate financial capability to handle contract value implied by EMD and potential quantities

  • OEM authorizations or proven compatibility with major printer brands

  • Compliance with delivery obligations under option clause and extended delivery terms

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) ( PAC Only )

Authority Records

HOME DEPARTMENT

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Documents 4

GeM-Bidding-8745326.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of toner/ink cartridges

4

Financial statements or turnover proof for last 3 years

5

EMD submission document (₹16,800) and payment proof

6

Technical bid documents and product literature

7

OEM authorization letters (if applicable) for toner/ink brands

8

Any certifications or compliance documents relevant to printer consumables

Reverse Auction Schedule

Completed

Start

29-Jan-2026, 7:00 pm

End

30-Jan-2026, 7:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
IMPROVISION SOLUTIONS PRIVATE LIMITED   Under PMA
Make : KYOCERa Model : Kyocera TK-6110 used in ECOSYS M4125idn/M4132idn31-12-2025 14:43:03
2
M/S NIRMAL ENTERPRISES   Under PMA
Make : KYOCERa Model : Kyocera TK-6110 used in ECOSYS M4125idn/M4132idn31-12-2025 14:29:16
3
M/S STALLION ENTERPRISES   Under PMA
Make : KYOCERa Model : Kyocera TK-6110 used in ECOSYS M4125idn/M4132idn31-12-2025 14:55:37

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1IMPROVISION SOLUTIONS PRIVATE LIMITED   Under PMA Winner ₹8,27,400Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers
L2M/S NIRMAL ENTERPRISES   Under PMA₹9,15,600Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers
L3M/S STALLION ENTERPRISES   Under PMA₹9,47,520Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers

🎉 L1 Winner

IMPROVISION SOLUTIONS PRIVATE LIMITED   Under PMA

Final Price: ₹8,27,400

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for toner cartridges tender in Hathras UP 2025

Bidders should register with the Uttar Pradesh Police procurement portal, obtain the bidder ID, and submit the EMD of ₹16,800 along with GST and PAN. Include OEM authorizations, financials, and experience certificates. Ensure compliance with the 25% quantity variation and extended delivery rules in the ATC terms.

What documents are required for UP Police printer consumables bid

Submit GST certificate, PAN, experience certificates for similar supplies, financial statements for last 3 years, EMD proof of ₹16,800, technical bid, OEM authorizations if applicable, and product literature showing compatibility with common printers used by police departments.

What are the delivery terms for toner cartridge procurement Hathras

Delivery follows the original delivery period with an option to extend. If quantity increases, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; the purchaser may extend up to the original delivery period.

What standards are required for printer consumables in UP tender

No explicit standards are listed in the available data. Bidders should provide OEM-compatible, high-quality toner/ink compatible with major printer brands and include supplier warranties. Ensure product literature confirms compatibility and performance with standard office printers used by police.

When is the EMD amount for this Hathras tender

The EMD amount is ₹16,800. Submit via the tender portal as specified in the terms and conditions; ensure the payment method aligns with the granted gateway (e.g., DD or online transfer) per vendor guidelines.

What are eligibility criteria for UP police toner supply

Eligibility requires GST and PAN, demonstrated experience in police or government toner/ink supply, financial capability, and OEM authorizations or proven compatibility with major printer brands. Compliance with the option clause for quantity variation is mandatory for bid acceptance.

How to verify OEM compatibility for cartridges in this bid

Obtain OEM authorization letters or provide detailed compatibility matrices showing printer brands and model ranges supported. Include product datasheets, warranty terms, and any brand-specific consumable certifications to assure seamless integration with police department printers.

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