Indian Coast Guard Printing of Flight Reference Card Tender South Andaman 744101 2026 with 25% Quantity Option Clause
Bid Publish Date
12-May-2026, 12:18 pm
Bid End Date
25-May-2026, 1:00 pm
Location
Progress
Quantity
8
Bid Type
Two Packet Bid
Categories
1
Tender Overview
Organization: Indian Coast Guard, under the Department of Defence, invites bids for the Printing of Flight Reference Card in the South Andaman, Andaman & Nicobar – 744101 region. The contract contemplates the supply of printed reference cards with an option to increase quantity up to 25% of bid quantity at contracted rates. The delivery site is COAST GUARD AIR ENCLAVE(SVP), DOCTOR COLONY ROAD, NAYAGAON, SOUTH ANDAMAN. The bid focuses on goods supply, with bidder responsibility for performance under the stated option clause and delivery timelines. The buyer reserves the right to adjust quantities up to 25% during execution, subject to minimum 30 days additional delivery time if required. This tender emphasizes logistical readiness and adaptable delivery schedules for a government printing project.
Technical Specifications & Requirements
- Scope: Printing of Flight Reference Cards; bid price must cover all cost components as part of “Scope of Supply” (Only supply of Goods).
- Delivery: Installation/commissioning not specified; delivery at COAST GUARD AIR ENCLAVE(SVP), Nayagaon, South Andaman.
- Service Center: Functional service centre required in the state of each consignee location if carry-in warranty applies; must establish within 30 days of award if not present.
- Support: Dedicated toll-free service contact required; OEM/bidder must provide ongoing service support.
- Flexibility: Option to increase quantity by up to 25% of contracted quantity during contract currency; delivery time adjusted per formula with minimum 30 days.
- Tender context: No technical specifications provided; focuses on supply readiness, delivery terms, and service support requirements.
Terms, Conditions & Eligibility
- EMD/Financial criteria: Not specified in data; bidders must comply with standard supplier financial standing terms (no liquidation or bankruptcy) and provide an undertaking.
- Delivery Terms: Delivery begins from the last date of the original delivery order; extended time calculations apply if option clause is exercised.
- Payment & Documentation: Scope indicates payment following delivery; documentation evidencing service center setup and compliance to terms required.
- Warranties & Penalties: Not explicitly stated; service center obligations imply post-delivery support expectations.
- Submission: Bidder to meet eligibility criteria including presence of service facility and toll-free support; documentation to prove capability.
Key Specifications
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Product: Flight Reference Card printing
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Delivery location: COAST GUARD AIR ENCLAVE(SVP), Doctor Colony Road, Nayagaon, South Andaman, 744101
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Scope: Supply of printed goods only (no installation) as per Scope of Supply
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Service requirement: Functional service centre in each consignee state; establish within 30 days if not present
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Support: Dedicated toll-free service line required for post-sale support
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Quantity variation: Option to increase up to 25% of bid quantity; timing adjusted with minimum 30 days
Terms & Conditions
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Delivery timelines linked to last date of original delivery order with option-based extension
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25% quantity increase allowed during contract, with adjusted delivery period
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Mandatory functional service centre in each consignee state or establish within 30 days
Important Clauses
Payment Terms
Scope indicates payment on delivery for goods; no advance specified; documentary evidence of service centre to be submitted prior to payment release
Delivery Schedule
Delivery commences from last date of original delivery order; extended delivery time follows (Quantity increase ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in provided terms; implied reliance on standard government procurement penalties for delays per contract conditions
Bidder Eligibility
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No liquidation, court receivership, or bankruptcy proceedings
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Capability to supply printed flight reference cards at required quality
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Ability to establish/maintain a Functional Service Centre in the consignee state within 30 days of award
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Printing of Flight Reference Card
Authority Records
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Documents 3
GeM-Bidding-9317342.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar printing of reference cards
Financial statements demonstrating stability
EMD/Security deposit documentation (as applicable by standard practice)
Technical bid documents confirming printing capabilities and capacity
OEM authorizations (if bidding as OEM or via authorized partner)
Evidence of functional Service Centre or plan to establish within 30 days
Details of toll-free service contact
Corrigendum Updates
1 Update Update
Extended Deadline
25-May-2026, 1:00 pm
Opening Date
25-May-2026, 1:30 pm
Frequently Asked Questions
Key insights about ANDAMAN & NICOBAR tender market
How to bid for the flight reference card printing tender in South Andaman?
Bidders should submit documents proving GST, PAN, and financial stability, along with printing capability and experience in similar reference card projects. Include proof of service centre availability or a plan to establish within 30 days of award. Ensure compliance with the 25% quantity option clause and delivery terms to Nayagaon.
What documents are required for the printing tender in 744101?
Required documents include GST certificate, PAN, experience certificates for printing, financial statements, EMD documentation, technical bid for printing capacity, OEM authorizations if applicable, and evidence of a functional service centre or plan to establish within 30 days of award.
What are the delivery requirements for the flight reference cards?
Delivery is to COAST GUARD AIR ENCLAVE(SVP) Nayagaon, South Andaman. The delivery period may extend with the option clause, calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the quantity option clause for this tender?
The purchaser may increase the order quantity up to 25% of the bid quantity during contract execution, with delivery time adjusted accordingly; the minimum extension is 30 days if original period is short.
What service support is required for bidder eligibility?
Bidder must have a functional service centre in the consignee state or establish one within 30 days of award; a dedicated toll-free support line must be provided for post-sale service and customer help.
What are the payment terms for this coast guard printing contract?
Payment terms indicate payment on delivery after submission of required documents; no advance is stated; ensure evidence of service centre readiness and compliant documentation to trigger payment release.
Are there any specific brand or standard requirements for the printing?
No explicit brand or standard requirements are listed in the available data; bidders should focus on capability, timely delivery, and post-sale support, while preparing to justify printing quality and capacity to meet government needs.
What guarantees or warranties accompany the printing contract?
Warranty details are not explicitly specified; service centre obligations imply post-delivery support. Bidders should propose warranty coverage and maintenance terms in their bids, aligning with government procurement expectations.
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Documents 3
GeM-Bidding-9317342.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS