Karnataka Milk Federation Ltd Milk Testing Equipment Procurement Bijapur Karnataka 2026
Progress
Key Highlights
- • Mandatory in‑state service centres in Karnataka or immediate establishment within 30 days of award
- • EMD amount specified: ₹190,000; payment/documentary evidence required
- • Warranty term specified: 1 year; OEM warranty certificates required at delivery
- • Dedicated toll‑free service number and escalation matrix required for service support
- • Option clause permits up to 25% quantity variation during/after awarding
- • Categories of supply include milk testing equipment, furniture & fixtures, glassware, and milk collection accessories
- • Turnover criteria described as per bid document; audited balance sheets or CA certificates acceptable
- • Delivery terms anchored to original delivery period with adjustments for extended quantity
Tender Overview
Karnataka Milk Federation Ltd invites bids for a mix of products across milk testing equipment, furniture and fixtures, glassware, and milk collection accessories. The procurement is centered in Bijapur, Karnataka (586101), with an EMD of ₹190,000. The buyer reserves quantity variation up to 25% during contract placement and currency term extensions. Turnover and financials must align with bid documentation, with a 1‑year warranty and service support requirements. A dedicated in‑state service centre is mandatory for carry‑in warranties and a toll‑free service line and escalation matrix must be established. This tender emphasizes post‑award service readiness, warranty compliance, and supplier scalability during the contract term.
Technical Specifications & Requirements
- Categories: Milk testing equipment, furniture and fixtures, glassware, milk collection accessories
- EMD: ₹190,000 (deposit required with bid submission)
- Warranty: 1 year from final acceptance/installation
- Service & Support: Functional service centre in Karnataka; establishment within 30 days of award if not present; dedicated toll-free service line; escalation matrix required
- Delivery terms: Option clause allows up to 25% quantity variation during/after awarding; delivery period linked to original delivery schedule with adjustments
- Turnover: Minimum average annual turnover as per bid document; audited statements or CA/Cost Accountant certificate accepted
- Documentation: OEM authorization and warranty certificates to be submitted at delivery; service centre proof required
Terms, Conditions & Eligibility
- EMD: ₹190,000 via online/electronic payment or as specified in bid doc
- Turnover: Average annual turnover for last 3 years to meet bid document criteria
- Service Centre: Must have in‑state presence or establish within 30 days of award; documentary evidence required
- Support: Dedicated toll‑free number and a clear escalation matrix for service issues
- Warranty: 1 year warranty from acceptance/installation; OEM certificates to be supplied at delivery
- Delivery & Pricing: Quantity increase/decrease up to 25% against contracted quantity; pricing at contracted rates
Key Specifications
-
EMD amount: ₹190,000
-
Warranty: 1 year from final acceptance/installation
-
Delivery flexibility: up to 25% quantity variation during/after contract
-
Service requirement: in‑state service centre in Karnataka; toll‑free support and escalation matrix
-
Documentation: OEM warranty certificates to be supplied at delivery
Terms & Conditions
-
EMD of ₹190,000 must be submitted with bid and documentary evidence provided
-
Turnover criteria to be met as per bid document using audited statements or CA certificates
-
Service centre presence in Karnataka or commitment to establish within 30 days of award
Important Clauses
Payment Terms
EMD of ₹190,000 required; payments aligned to contract milestones per bid document; delivery at contracted rates
Delivery Schedule
Option to increase/decrease quantity up to 25% during contract; delivery period calculated from original delivery date with extended period rules
Penalties/Liquidated Damages
Not explicitly stated; penalties may be implied via contract terms and performance commitments; ensure compliance with warranty and service response times
Bidder Eligibility
-
Demonstrable turnover as per bid document for last 3 financial years
-
Functional service capability in Karnataka or plan to establish within 30 days of award
-
OEM authorization or valid dealer/partner certificates where applicable
Tender Data
Bid Details
Quantity
120
Category
MILK TESTING EQUIPMENTS
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
17
OEM Avg. Turnover
100
Past Performance
80 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
MILK TESTING EQUIPMENTS , FURNITURE AND FIXTURES , GLASSWARES , MILK COLLECTION ACCESORIES
Advisory Bank
AXIS BANK LTD
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Vijayapura
Delivery Pincodes
586103
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Raghavendra S Yaragal | 586103,Near Bhutanal Tank, Nandini Dairy Premises, Bhutanal, Vijayapur | Vijayapura | Karnataka | 586103 | 30 | 20 | - |
Authority Records
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Documents 7
GeM-Bidding-10051947.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years
Experience certificates showing relevant similar supplies
EMD payment receipt or proof of deposit (₹190,000)
Technical bid documents and compliance statements
OEM authorization / dealership certificates (where applicable)
Warranty certificates from OEM to be submitted at delivery
Proof of Functional Service Centre in Karnataka or plan to establish within 30 days
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the milk testing equipment tender in Bijapur Karnataka 2026
Bidders should submit the EMD of ₹190,000, GST and PAN, audited turnover or CA certificate for last 3 years, OEM authorization, and proof of a functional service centre in Karnataka or a plan to establish within 30 days of award. Include warranty certificates from OEM with delivery.
What documents are required for Karnataka Milk Federation procurement bid 2026
Required documents include GST certificate, PAN, audited financials or CA turnover certificate, experience certificates, EMD payment receipt, OEM authorization, technical bid, and OEM warranty certificates to be provided at delivery; service centre proof in Karnataka is mandatory.
What are the technical specifications for the Karnataka milk equipment tender
No explicit product specifications are listed; bidders must rely on category descriptions (milk testing equipment, furniture & fixtures, glassware, milk collection accessories) and ensure ISI/IS standards compliance where applicable, along with OEM warranty and service commitments.
What is the EMD amount for the Bijapur dairy tender 2026
The Earnest Money Deposit is ₹190,000, payable as specified in the bid document; bidders must attach payment receipt and related bank/wallet confirmations with the bid submission.
What are the delivery terms for quantity variations in this Karnataka tender
Contract allows up to 25% variation in ordered quantity during contract placement and currency extension; additional time is calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
What service support is required for Karnataka milk equipment tender
Bidders must provide a dedicated toll‑free service line, an escalation matrix, and establish a functional service centre in Karnataka (within 30 days if not present) with documentary evidence for payment release against service readiness.
When does the warranty start for goods under this Karnataka tender
Warranty starts from the date of final acceptance or after installation/commissioning, whichever is later, and lasts 1 year; OEM warranty certificates must be provided at delivery.
What turnover evidence is acceptable for bidder eligibility in this bid
Acceptable evidence includes certified Audited Balance Sheets for the last 3 years, or a CA/Cost Accountant certificate indicating turnover for the relevant period; if the bidder is under 3 years old, turnover is counted from subsequent completed financial years.