GEM

IIT Patna Servers Tender 2025 - IS 550/ISI/ISO Compliant Data Center Equipment Supply Patna

Bid Publish Date

25-Nov-2025, 10:37 am

Bid End Date

05-Dec-2025, 11:00 am

EMD

₹19,500

Location

PATNA , BIHAR

Progress

Issue25-Nov-2025, 10:37 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller of OEM with registered Indian office for after-sales support
  • • 25% quantity flex on both initial and during-contract deliveries
  • • DD-based EMD/Performance Security option (DD payable to IIT Patna) allowed
  • • GST invoice upload and GST payment screenshot mandatory on GeM portal
  • • Functional Service Centre required in each consignee state; 30-day establishment window
  • • Carry-in vs on-site warranty considerations for service availability
  • • Scope includes Training of operators and statutory clearances if applicable
  • • No BOQ items available; precise server specifications not provided in current data

Categories 1

IT EQUIPMENT

Tender Overview

Indian Institute Of Technology Patna invites bids for the Supply, Installation, Testing and Commissioning of server equipment under the Departments of Higher Education framework. The procurement includes complete turnkey delivery: supply, installation, testing, commissioning, and operator training, with statutory clearances if any. Estimated scope encompasses multiple server units with on-site or carry-in warranty terms, and a 25% quantity option during contract execution. EMD is ₹19,500; payment/tracking through GeM requires GST invoice uploads and GST portal confirmation. An OEM/authorized seller in India must provide after-sales service. The bid allows a DD-based security option payable to IIT Patna, with delivery timelines linked to the original delivery period and potential extensions.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing, Commissioning, Training of operators, and providing statutory clearances if applicable.
  • Delivery terms: Option to increase quantity by up to 25% of bid; delivery period adjustments follow the (additional quantity ÷ original quantity) × original period rule, minimum 30 days.
  • GST/compliance: Upload GST invoice and GST portal payment confirmation on GeM portal.
  • EMD/PBG: EMD amount is ₹19,500; Performance security may be provided as DD payable to IIT Patna; successful bidder may substitute DD for PBG post-award.
  • OEM requirements: Imported products must have Indian-based OEM/authorized service; service centres must exist in the consignee state or be established within 30 days of award.
  • Service & support: Functional service centre in the relevant state; post-award documentary evidence required for payment release.
  • Category: Servers (V2) for Department of Higher Education; no BOQ items listed.

Terms, Conditions & Eligibility

  • EMD: ₹19,500 (to be submitted as per GeM terms; alternative DD permitted).
  • Delivery: Delivery schedule linked to original delivery order; option clause may extend delivery by up to 25% at contracted rates; minimum 30 days extension.
  • GST Compliance: Must upload GST invoice scan and GST portal payment screenshot on GeM.
  • Payment terms: GeM-based payment; DD/PBG accepted as per ATC; payment released after delivery against documentary evidence.
  • Serviceability: OEM/service centre requirement; establishment within 30 days if not existing at award; in-state service capability mandatory for carry-in warranty.
  • Documentation: GST certificate, PAN, experience certificates, financial statements, EMD documents, and OEM authorizations as applicable.
  • Warranty: Details not specified; service centre and after-sales support emphasized.

Key Specifications

  • Product/service: Servers (V2) procurement for IIT Patna

  • Estimated value: Not disclosed; EMD ₹19,500

  • Standards/certifications: Not specified in data; must align with IS/ISO when applicable

  • Delivery/supply scope: Supply, Installation, Testing, Commissioning, Operator Training

  • Service centers: In-state presence or 30-day establishment requirement

  • Warranty: Not explicitly defined; service support emphasized

Terms & Conditions

  • Delivery period can be extended up to 25% for increased quantity with minimum 30 days

  • EMD of ₹19,500 and DD/PBG options; GST invoice & GST payment proof required

  • OEM/service support prerequisites include Indian office and in-state service center

Important Clauses

Payment Terms

Payment through GeM; DD/PBG options allowed; GST invoice and GST portal confirmation required

Delivery Schedule

Option to increase quantity up to 25%; delivery period adjusted per formula; minimum 30 days extension

Penalties/Liquidated Damages

Liquidated damages terms not explicitly stated in data; follow GeM ATC terms

Bidder Eligibility

  • Experience in supply of server infrastructure or related data center equipment

  • Evidence of financial stability (financial statements) and GST registration

  • OEM authorization for offered server models; Indian office for after-sales service

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar server supply projects

4

Financial statements demonstrating financial capability

5

EMD submission document or DD as per ATC

6

Technical bid submission documents

7

OEM authorization or dealer/distributor certificate for the offered servers

8

Proof of registered Indian office for OEM (if imported products)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for IIT Patna servers tender in Patna 2025

Bidders must register on GeM, submit EMD ₹19,500, provide GST invoice proof, PAN, experience certificates, and OEM authorizations. The bid requires supply, installation, testing, commissioning, and operator training with potential quantity extension up to 25%. Ensure Indian OEM support and service center in-state or established within 30 days.

What documents are required for the IIT Patna server procurement

Required documents include GST certificate, PAN card, experience certificates for similar server projects, financial statements, EMD submission (or DD), technical bid, OEM authorization, and proof of Indian office for imported products. Additional service center proof may be requested at award.

What are the delivery terms for IIT Patna servers tender 2025

Delivery is governed by a 25% quantity option; delivery period extends using (additional quantity ÷ original quantity) × original period, with a minimum 30 days extension. Original delivery period may be extended further at buyer’s discretion under the option clause.

What are the GST requirements for the GeM bid in Patna

Bidders must upload scanned GST invoice and a GST portal payment confirmation on GeM. GST compliance is mandatory for bid submission and subsequent payment processing, with GeM-based invoicing used for settlements.

What is the EMD amount and payment method for this tender

EMD is ₹19,500. It can be submitted as a standard EMD or via Demand Draft; after award, the DD may replace PBG and must be delivered physically within 15 days to IIT Patna.

What service requirements exist for after-sales support in this tender

Bidder or OEM must have a functional service centre in the consignee state or establish one within 30 days of award. Service capability is required for carry-in warranty; payment release depends on documentary evidence of service readiness.

Are there any OEM or brand restrictions for servers under this bid

Imported servers require an OEM or authorized seller with a registered Indian office to provide after-sales service. An explicit certificate confirming this arrangement must be submitted with the bid.

When will IIT Patna evaluate and award the server contract

Evaluation timelines are defined in GeM ATC; bidders should monitor GeM for notification. Award includes compliance with EMD, GST, OEM authorization, service center readiness, and ability to meet delivery/installation requirements.

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