GEM

Madhubani District Panchayats Sanitary Napkins Vending Machines & Incinerator with Smoke Control Unit Tender Bihar 2026

Bid Publish Date

06-Jun-2026, 10:55 am

Bid End Date

16-Jun-2026, 11:00 am

Location

MADHUBANI , BIHAR

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Progress

Issue06-Jun-2026, 10:55 am

AwardPending

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Quantity

Key Highlights

• ISO certifications required: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018
• MSME certificate submission and Bihar GST registration mandatory
• On-site supply & installation at buyer location with no extra transport costs
• 25% quantity variation permitted during contract with aligned delivery timelines
• Detailed Smoke Control Unit (SCU) features and carbon/odour filtration requirements
• Stamp paper-based maintenance affidavit for one year
• Local office registered in the district of the Buyer (Madhubani, Bihar)

Tender Overview

Madhubani District Panchayats of the Department of Panchayati Raj invites bids for Sanitary Napkins vending machines (Q3) and a Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) to be installed at designated district facilities in Bihar. The procurement scope includes multiple machine features, smoking control, and lifecycle service. Bidders must demonstrate compliance with ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018, plus an MSME registration and GST in Bihar. The bid requires transport, installation at the buyer location, and one-year maintenance affidavits on a stamp paper. A 25% quantity variation option exists during and after contract award. Delivery timelines are anchored to original delivery periods with calculated extensions. This tender emphasizes robust smoke control, carbon/odour filtration, and automated controls as key differentiators.

Organization: Madhubani District Panchayats
Location: Bihar
Product category: Sanitary Napkins Vending Machines and Incinerator with Smoke Control Unit
Estimated value and EMD: Not disclosed
Key differentiator: stringent ISO certifications and on-site installation with warranty options
Unique terms: 25% quantity increase/decrease option; mandatory local office in the Buyer district

Technical Specifications & Requirements

Type of machine and general operational features (multiple coins accepted, loading method, number of selection options, free vending accessibility)
Maximum storage capacity (in Nos), outer body material (SS/MS/FRP), and built-in charger
Power source and battery backup time (hrs); thermals and insulation thickness for main unit and door
Stand provided and dimensions: thickness of MS/SS sheet (mm), FRP/plastic sheet (mm), thermal insulation (mm), machine weight (kg)
Smoke Control Unit (SCU): housing material, carbon/odour filtration chambers, filter counts, blower RPM
Operating controls: automatic digital controller for time and temperature; minimum burning temperature; burning capacity per day and per operation
Warranty options: catalogue warranty with potential comprehensive warranty selectable during bidding

Terms, Conditions & Eligibility

EMD/financial terms: Not disclosed here; bidders must review ATC for exact amount
Eligibility criteria: PAN, GST (Bihar), MSME registration, ISO 9001:2015, ISO 14001:2015, ISO 45001:2018; registered office within Buyer district
Delivery & installation: Seller must transport and install items at Buyer location; no extra transport cost
Maintenance & documentation: One-year maintenance affidavit on Rs100 stamp paper required
Option clause: Purchaser may alter quantity by ±25% during/after contract with corresponding delivery time adjustments
Other documents: OEM authorisation and technical compliance certificates as required by terms

Key Specifications

Sanitary Napkins vending machine with multiple coin acceptance and loading method
Maximum storage capacity as specified per model (Nos)
Outer body material: SS/MS/FRP options
Built-in charger and automatic digital controllers for time and temperature
Battery backup duration (hours) and power source specification
Insulation thickness for main unit and door (mm) and machine weight (kg)
Smoke Control Unit with carbon and odour filtration chambers and blower RPM
Minimum burning temperature and daily/partial burning capacity

Terms & Conditions

EMD amount and payment terms to be confirmed in terms; review ATC
Delivery extension provisions allow ±25% quantity change with timings
ISO/ MSME and state-specific GST compliance mandatory for participation

Important Clauses

Payment Terms

Terms to be defined in ATC; bidders must prepare for advance/ milestone payments per contract

Delivery Schedule

Original delivery period governs; additional time computed as (Increase/Original) × Original days, min 30 days

Penalties/Liquidated Damages

LD provisions to be clarified in ATC; default consequences for late delivery or non-performance

Bidder Eligibility

Registered in India with valid GST in Bihar
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 compliant
MSME certificate submission and OEM authorisation
Experience in supplying and installing sanitary equipment or related machines
Registered office within the Madhubani district or proximity as required

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Item Category

Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)

Authority Records

PANCHAYATI RAJ DEPARTMENT

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Documents 4

GeM-Bidding-9430389.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Item #1 Details

View Catalog

Category	Specification	Requirement
GENERAL	Type of machine	Automatic, Semi-automatic, Manual
GENERAL	Operating features	Coin operated, Paper money, Coin operated/paper money operated, Digital Money/Paytm/Cash less, Free vending
GENERAL	Multiple coins accepted	Yes, No
GENERAL	Number of selection options	1, 2, 3, 4, 5
GENERAL	Accessibility for free vending utility service	Pre-set Password, Biometrics, Token, NA
GENERAL	Type of loading	Spiral, Spiral less
GENERAL	Maximum Storage Capacity (Nos)(Nos)	10-25, 25-50, 50-75, 75-100, 100-125, 125-150
FUNCTIONAL FEATURES	Material of the outer body	Stainless Steel(SS), Mild Steel(MS), FRP/Plastic
FUNCTIONAL FEATURES	Built-in charger	Yes, No
FUNCTIONAL FEATURES	Mode of function	Stand alone, Server based
FUNCTIONAL FEATURES	Operating Power source	Electronic, Solar powered, Electronic and Solar powered, NA
FUNCTIONAL FEATURES	Battery Backup time (hrs)	1-5, 6-10, 11-15, 16-20, 20-24, NA
DIMENSIONS	Thickness of SS/MS sheet (mm)	0.8, 0.9, 1.0, 1.1, 1.2, NA
DIMENSIONS	Thickness of FRP/Plastic sheet (mm)	1-2, 2-4, 5 and above, NA

Item #2 Details

View Catalog

Category	Specification	Requirement
GENERAL	Stand provided	Yes, No
DIMENSIONS OF MAIN UNIT	Thickness of thermal Insulation material (mm)	25, 40
DIMENSIONS OF MAIN UNIT	Thickness of MS/SS sheet of burning chamber (internal) (mm) (Min)	3, 5, 1 Or higher
DIMENSIONS OF MAIN UNIT	Machine Weight(kg)	5-15, 16-30, 31-50, 51-250
DIMENSIONS OF MAIN UNIT	Thickness of door including insulation (mm)	20, 25, 40, 50, 60
DIMENSIONS OF MAIN UNIT	Flexible emission Outlet pipe dia (mm)	25, 40, 50, 63, 76
MATERIAL OF MACHINE UNIT	Material of Housing cabinet (External)	Mild Steel(CRCA) sheet, Stainless Steel sheet of SS-304 grade
MATERIAL OF MACHINE UNIT	Material of Burning chamber (Internal)	Mild Steel(CRCA) sheet, Stainless Steel sheet of SS-304 grade
MATERIAL OF MACHINE UNIT	Material of Thermal Insulation	High Density Ceramic Fiber sheet, High Density Ceramic Board
CONTROL & FUNCTIONAL FEATURES	Temperature indicator provided	Yes, No
CONTROL & FUNCTIONAL FEATURES	Minimum Burning temperature (degree C)	800, 950
CONTROL & FUNCTIONAL FEATURES	Burning Capacity per day (Number of Napkins)	15-50, 51-100, 100-200, 200-500, 500-700, 700-1000, 1000-1250
CONTROL & FUNCTIONAL FEATURES	Burning Capacity at a time (Number of Napkins)	1-15, 16-25, 26-50
CONTROL & FUNCTIONAL FEATURES	Burning time of full capacity Napkins/pads (minutes) (Max)	5, 10, 15, 20, 25, 30, 35, 40, 45, 50, 55, 60, 3
ELECTRICAL AND SAFETY FEATURES	Automatic digital controller for time	Yes, No
ELECTRICAL AND SAFETY FEATURES	Automatic digital controller for temperature	Yes, No
SMOKE CONTROL UNIT (SCU)	Type of SCU (Smoke Control Unit)	Top mounted, Side Mounted, Separate unit, Not Required
SMOKE CONTROL UNIT (SCU)	Material of housing of Smoke Control Unit (SCU)	Mild Steel(CRCA) cabinet, Stainless Steel of SS-304 grade, NA
SMOKE CONTROL UNIT (SCU)	Both carbon Control and Foul odour Control Chambers for filteration of smoke emission	Yes, Not Required
SMOKE CONTROL UNIT (SCU)	Number of filters in Carbon control chamber	One, Two, Three, Not Required
SMOKE CONTROL UNIT (SCU)	Type of filters in Carbon control chamber	Teflon filter, Activated Carbon filter, Steel mesh filterr, Teflon filter & Activated Carbon filter, Teflon filter, Activated Carbon filter & Steel mesh filter, Ceramic blanket as a filter, Not Required
SMOKE CONTROL UNIT (SCU)	Number of filters in Odour control chamber	One, Two, Three, Not Required
SMOKE CONTROL UNIT (SCU)	Blower RPM	1800, 2700, 0
PERFORMANCE REQUIREMENTS	Warranty in Years (Option of comprehensive warranty is available through bidding only, which if opted will supersede normal warranty in the catalogue)	1, 2, 3, 4, 5 Or higher

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Required Documents

GST registration certificate (Bihar) and PAN card copy

MSME registration certificate (if applicable)

ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates

OEM authorisation/manufacturer certification letters

Firm's registered office proof within Buyer district

Tender-specific maintenance affidavit on Rs100 stamp paper

Technical bid documents and installation capability statement

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for sanitary napkins vending machines tender in Madhubani Bihar 2026

Bidders must meet eligibility criteria including ISO certifications (ISO 9001/14001/45001), MSME status and Bihar GST. Prepare OEM authorisation, PAN, GST certificates, and maintenance affidavits. Ensure on-site installation capability and provide a detailed installation plan with delivery timelines and post-warranty support.

What documents are required for Bihar sanitary napkins incinerator tender submission

Submit PAN, Bihar GST registration, MSME certificate, ISO certificates, OEM authorisation, firm registration details, registered local office proof, and stamps for maintenance affidavit. Include technical bid and installation capability documents to demonstrate on-site delivery and SCU capabilities.

What are the technical standards for smoke control unit tender in Bihar

Tender requires SCU features with carbon and odour filtration chambers, specified carbon filter count, blower RPM, and housing material. Ensure compliance with general safety standards and ISO-aligned testing for smoke emission reduction during operation.

When is the delivery timeline for Madhubani sanitary equipment tender

Delivery period is tied to the original delivery order; extension mechanics apply via option clause. Additional time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days, and may extend to the original delivery duration.

What is the role of ISO certifications in this Madhubani tender

ISO 9001:2015 ensures quality management, ISO 14001:2015 environmental management, and ISO 45001:2018 occupational health and safety. Bidders must upload these certificates with bid, and products must demonstrate compliance during installation and warranty terms.

What is required for on-site installation in this Bihar procurement

Seller must transport and install all items at the buyer location, with no extra transport costs. Provide a formal installation plan, confirm access to power, and ensure SCU integration with the vending machines and proper venting per site requirements.

What is the MSMA/government requirement for local registration

Firm must have registered office within the Buyer district area; submit district proof along with all above documents. Local presence supports timely support and ongoing maintenance commitments post-installation.

How to handle quantity variation under the contract

Purchaser reserves +/-25% quantity variation during/after award. The delivery schedule will adjust accordingly. Bidders should plan scalable manufacturing and logistics to absorb fluctuations while maintaining price stability as per contract rates.

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Documents 4

GeM-Bidding-9430389.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Madhubani District Panchayats Sanitary Napkins Vending Machines & Incinerator with Smoke Control Unit Tender Bihar 2026

Key Highlights

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Additional Tender Data

Commercial Details

Authority Records

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BID & GeM Expert Consultancy

Documents 4

GeM-Bidding-9430389.pdf

CATALOG-Specification-1

CATALOG-Specification-2

GEM General Terms and Conditions Document

Past Similar Tenders (Historical Results)

Sanitary Napkins Vending Machines,Sanitary Napkins Incinerator Machine with Smoke Control Unit

Sanitary Napkins Vending Machines,Sanitary Napkins Incinetator Machine with Smoke Control Unit