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Indian Navy AC Repair, Maintenance & Installation Tender 2025: Office Space Service Provider Requirements and Pre-Bid Meeting

Bid Publish Date

21-Oct-2025, 11:50 am

Bid End Date

30-Oct-2025, 12:00 pm

Location

SOUTH GOA , GOA

Latest Corrigendum Available

Progress

Issue21-Oct-2025, 11:50 am
Technical29-10-2025 23:21:31
Financial
AwardCompleted
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

PERSONAL CARE PRODUCTS HOUSEHOLD ITEM WATER LEVEL RECORDER

Tender Overview

The Indian Navy, Department Of Military Affairs, seeks contractors for Repair, Maintenance, and Installation of Air Conditioners in Office Space settings. The scope emphasizes ongoing AC servicing for office environments with supportive service operations. A crucial differentiator is the mandated presence of a local Service Provider office in the consignee state and a dedicated service support line, ensuring rapid response. A compulsory pre-bid meeting is required for technical qualification, with documentary evidence needed to demonstrate regional availability and support readiness.

Technical Specifications & Requirements

  • Service category: Repair, maintenance, and installation of air conditioning systems in office spaces
  • Local presence: Office of Service Provider must be located in the consignee state; submit documentary proof
  • Service support: Dedicated/toll-free telephone number for service support must be available
  • Compliance: Bidder must upload all required certificates and documents as specified in the Bid document, ATC, and any corrigenda
  • Pre-bid meeting: Attendance is compulsory; non-attendance may lead to technical disqualification
  • Certifications: Ensure submission of relevant certifications and OEM authorizations as applicable

Terms & Eligibility

  • EMD amount: Not specified in the provided data; bidders should verify during bid submission
  • Documentation: GST registration, PAN, experience certificates, financial statements, technical bid documents, OEM authorizations, and other certificates as per ATC
  • Delivery/Service timeline: Not explicitly stated; respond to service deployment expectations in bid response
  • Support expectations: Dedicated toll-free service line and state-wise service availability documentation
  • Compliance: Upload all certificates sought in the bid document and corrigenda; pre-bid meeting compulsory

Key Specifications

  • Product/Service: Repair, maintenance, and installation of air conditioners for office spaces

  • Geographic requirement: Service Provider office must be located in the consignee state

  • Support capability: Dedicated toll-free telephone number for service support

  • Documentation: Upload all certificates as per Bid Document, ATC, and Corrigendum

  • Pre-bid: Mandatory attendance

Terms & Conditions

  • Mandatory local office: Service Provider must have an office in the consignee state with documentary evidence

  • Dedicated service support: A toll-free line must be operational for post-bid inquiries and service

  • Pre-bid meeting: Attendance is compulsory; non-attendance may result in technical disqualification

Important Clauses

Service & Support

Local presence in consignee state required; provide documentary evidence of office location

Dedicated Support

Bidders must offer a dedicated/toll-free telephone number for service support

Certificates

Failure to upload required certificates/documents will lead to rejection

Bidder Eligibility

  • Must demonstrate local office presence in the consignee state with verifiable documents

  • Must provide a dedicated toll-free service contact and rapid response capability

  • Must submit all certificates and OEM authorizations as per ATC and Corrigendum

Documents 4

GeM-Bidding-8475790.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar AC repair/maintenance projects

4

Financial statements (latest audited annual report or equivalent)

5

EMD/Security deposit details (if applicable and as per ATC)

6

Technical bid documents and conformity statements

7

OEM authorization letters (where applicable)

8

Evidence of office presence in the consignee state

9

Dedicated toll-free/service support contact details

Corrigendum Updates

1 Update
#1

Update

27-Oct-2025

Extended Deadline

30-Oct-2025, 12:00 pm

Opening Date

30-Oct-2025, 12:30 pm

Technical Results

S.No Seller Date Status
1Dhisha Enterprises   Under PMA29-10-2025 23:21:31Qualified
2SUKHMANI ENTERPRISES   Under PMA28-10-2025 19:04:52Qualified

Financial Results

Rank Seller Price Item
L1Dhisha Enterprises( MSE Social Category:General )    Under PMA₹49,100Item Categories : Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Office Space; REPA
L2SUKHMANI ENTERPRISES( MSE Social Category:General )    Under PMA₹49,500Item Categories : Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Office Space; REPA

Frequently Asked Questions

Key insights about GOA tender market

How to participate in Indian Navy AC repair tender 2025 with pre-bid meeting

Bidders should register interest, ensure local office presence in the consignee state with documentary proof, and attend the compulsory pre-bid meeting. Submit GST, PAN, experience certificates, financials, and OEM authorizations. Include a dedicated toll-free service line and all ATC-compliant documents to qualify.

What documents are required for Indian Navy AC servicing tender submission in 2025

Submit GST registration, PAN card, latest financial statements, experience certificates for similar AC repair/maintenance, OEM authorizations, technical bid, and proof of local office presence in the consignee state. Ensure all certificates match bid document requirements and corrigenda.

What are the eligibility criteria for AC repair tender in Indian Navy

Eligibility requires a local office in the consignee state, a dedicated toll-free service line, and submission of required certificates per ATC. Prior experience in similar AC repair/maintenance projects and financial stability documentation are essential for qualification.

What are the delivery/service expectations for Indian Navy AC maintenance

While explicit timelines aren’t stated, bidders should align proposals with prompt service response via a dedicated toll-free line and ensure availability of regional service support. Include deployment readiness and post-bid service commitments within the bid.

How to prove local office presence for Indian Navy procurement 2025

Provide documentary evidence such as lease agreements, registries, or utility bills showing a registered office in the consignee state. Include management contact details and evidence of local staff or operations to support service delivery.

What is required for pre-bid meeting attendance in this tender

Pre-bid meeting attendance is compulsory; failure to attend may lead to technical disqualification. Arrive with questions related to AC repair, service coverage, documentation requirements, and certification submissions to clarify bid expectations.

Which certifications must be uploaded for Indian Navy service contract

Upload all certificates specified in the Bid Document and ATC, including GST, PAN, experience certificates, financial proofs, OEM authorizations, and any applicable compliance certificates. Ensure alignment with Corrigendum additions for verification.

What is the role of a toll-free service number in this tender

The bidder must provide a dedicated toll-free service number for post-bid service support. This line ensures rapid issue resolution for AC servicing needs and is a mandatory criterion for bid evaluation under service & support requirements.