GeM Tender for Security Equipment Procurement 2026 – Manufacturer/Authorized Dealer Clause, 25% Quantity Variation, GST Terms

Tender Overview

The tender invites bids for a security equipment procurement through GeM, with flexibility for quantity variation up to 25% of the bid quantity and potential extensions at contracted rates. Bidders must declare whether they are the manufacturer or an authorized dealer and provide OEM authorization if applicable. Required documentation includes PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate. Additional bidder checks include adherence to delivery timelines and submission of test certificates and guarantee documents with consignments. The GeM platform requires firm, final rates, and compliance with prequalification criteria. This procurement emphasizes conformity to tender drawings and specifications, with deviations clearly noted in remarks. The clause ensures delivery alignment with original order timelines and allows extended delivery time calculations, subject to minimum 30 days, based on quantity variations.

Technical Specifications & Requirements

• No explicit boQ items or technical specs provided in the tender data; emphasis on adherence to tender drawings/specifications attached to the itemized list.
• Key compliance elements include: confirmation of manufacturer vs authorized dealer, OEM authorization, and submission of a consolidated document list proving pre-qualification criteria.
• Documentation must include test certificates, material certificates, and guarantee certificates with each consign ment, ensuring quality verification at dispatch.
• GST applicability to be verified by bidders; GST reimbursement governed by actuals or applicable rates, capped to quoted GST percentage.
• Rates on GeM portal must be firm and final; alignment with GeM pricing rules is mandatory.
• Delivery is preferred as per NIT, with options for quantity adjustments and contract extension through the option clause.

Terms, Conditions & Eligibility

• EMD/Performance terms: Not explicitly specified; bidders must comply with option clause allowing ±25% quantity adjustments.
• Delivery: Delivery schedule linked to original delivery order; possible extensions with minimum 30 days; extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period.
• Documents required for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate.
• Eligibility criteria: Manufacturer or authorized dealer; provide valid OEM authorization if dealer; pre-qualifications to be attached with offer; consolidated document list required.
• GST: GST payable/ reimbursable as per actuals or applicable rates; not guaranteed by purchaser.
• Rates: Firm and final on GeM portal; ensure alignment with GeM terms and conditions.