Disaster Management Department West Bengal High End Laptop Tender PAC Only 2026 | 230000 INR | Kolkata
Bid Publish Date
17-Feb-2026, 2:56 pm
Bid End Date
27-Feb-2026, 3:00 pm
Value
₹2,30,000
Location
Progress
Quantity
2
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The West Bengal Disaster Management Department invites bids for a high end laptop procurement under the PAC (Pre-Approved Carrier) category, with an estimated value of ₹230,000. The purchaser specifies a Kolkata service center location for post-sale support. The tender contemplates a configurable quantity option of up to 25% over the contracted quantity at the same rates, and the delivery timeline adapts to the extended period as defined. This call for bids emphasizes supplier capability to deliver mainstream PAC laptops with factory pre-loaded operating systems and standard hardware configurations. The absence of BOQ items indicates a broad, specification-driven purchase rather than a fixed package. Bidders should prepare to comply with the option clause and ensure timely delivery from the order date through potential extensions. The procurement aims to equip disaster management operations with reliable, scalable computing hardware.
Technical Specifications & Requirements
- Product category: High End Laptop / Notebook (PAC Only)
- Base Processor Number and Higher Processor Number: required to meet performance thresholds
- Operating System: Factory pre-loaded OS
- Memory: RAM Size (GB) to be specified by bidder per bid response
- Display: Display Size (in cm) - Diagonal to be declared in bid
- Storage: Capacity of Storage Drive (GB) to be declared in bid
- Delivery location: Kolkata service center per ATC clause; post-sale support expected in that region
- Estimated value: ₹230,000; no fixed BOQ items present
- EMD: Not disclosed in the provided data; bidders should verify in the terms
- Pricing: Contracted rates apply for extended quantity under option clause
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% at contracted rates; extended delivery time calculated as (additional quantity/original quantity) × original delivery period with a minimum of 30 days; extended window may apply during currency of contract
- Delivery/Service Center: required to be in Kolkata as per ATC clauses
- EMD: Amount not specified in the data; confirm exact value and submission method
- Documentation: standard bid submission materials and OEM authorizations as applicable
- Compliance: bidders must meet the purchaser’s option-driven delivery framework and ensure timely delivery from last delivery order date
Key Specifications
-
- Product category: High End Laptop / Notebook (PAC Only)
-
- Processor: Base Processor Number and Higher Processor Number requirements
-
- Operating System: Factory pre-loaded operating system
-
- Memory: RAM Size (GB) to be specified by bidder
-
- Display: Display Size (cm) diagonal to be specified
-
- Storage: Capacity of Storage Drive (GB) to be specified
-
- Delivery: Service center located in Kolkata per ATC
-
- Value: Estimated contract value ₹230,000
Terms & Conditions
-
Option to adjust quantity by up to 25% at contract rates
-
Delivery period linked to last date of original delivery order with minimum 30 days
-
Kolkata service center requirement for post-sale support
-
EMD amount not disclosed in tender data; confirm before submission
-
Factory-preloaded OS and specified hardware categories;
Important Clauses
Payment Terms
Not disclosed in provided data; bidders should await formal terms in the T&C and ATC documents
Delivery Schedule
Delivery period calculations apply with minimum 30 days when extending for additional quantity; schedule ties to last delivery order date
Penalties/Liquidated Damages
Not stated in data; verify in final T&C and ATC documents
Bidder Eligibility
-
Experience in supplying high-end laptops under PAC or government procurement frameworks
-
Demonstrated ability to deliver to Kolkata service center within stated timelines
-
Compliance with OEM authorizations and post-sale support requirements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Laptop - Notebook (Q2) ( PAC Only )
Authority Records
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Documents 5
GeM-Bidding-8999698.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Base Processor Number | For Higher Processor Or higher |
| Processor | Higher Processor Number | Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 32 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.07 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 1024 |
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar laptop supply contracts
Financial Statements (latest annual report or equivalent)
EMD/Security Deposit documents (as per bid terms, if applicable)
Technical Bid documents detailing laptop specifications, warranty terms, and service model
OEM Authorization/Distributor Certificate (where applicable)
Product data sheets and factory pre-loaded OS confirmation
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | DIGITECH ELECTRONIC SYSTEMS PRIVATE LIMITED Under PMA | Make : hp Model : HP 440 G11 NB U7 155H Win11P 3211 wifi 14" | 26-02-2026 11:41:49 | |
| 2 | RV ENTERPRISES Under PMA | Make : hp Model : HP 440 G11 NB U7 155H Win11P 3211 wifi 14" | 27-02-2026 13:59:34 | |
| 3 | SHREE SHYAM ENTERPRISES Under PMA | Make : hp Model : HP 440 G11 NB U7 155H Win11P 3211 wifi 14" | 26-02-2026 21:05:22 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SHREE SHYAM ENTERPRISES Under PMA | Item Categories : High End Laptop - Notebook | |
| L2 | DIGITECH ELECTRONIC SYSTEMS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : High End Laptop - Notebook | |
| L3 | RV ENTERPRISES Under PMA | Item Categories : High End Laptop - Notebook |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for high end laptop PAC tender in West Bengal 2026?
Bidders should submit GST, PAN, experience certificates, financials, EMD (if applicable), OEM authorizations, and technical bid documents. Ensure factory pre-loaded OS and processors meeting base/higher numbers. The service center must be Kolkata-based; confirm EQD with ATC. Review option clause allowing up to 25% quantity change.
What documents are required for the West Bengal laptop procurement?
Required documents include GST registration, PAN, last three years' experience certificates for laptop supply, financial statements, EMD documents, technical compliance certificates, OEM authorizations, and product datasheets showing OS pre-load and processor specs. Ensure bids align with PAC category requirements.
What are the technical specifications expected for the laptops?
Laptops must be PAC eligible with base and higher processor numbers, factory pre-loaded OS, RAM size in GB as per bid, display size in cm as per bid, and storage capacity in GB as per bid. Providers should supply exact figures in their technical bid response.
When is the delivery deadline for the Kolkata service center laptops?
Delivery timelines are tied to the original delivery order date; an extended period is calculated with a minimum of 30 days when the option clause is exercised. Confirm final delivery dates in the purchase order and ATC terms for compliance.
What is the EMD amount for this laptop procurement in West Bengal?
The tender data does not specify an EMD amount. Bidders should await the official Terms & Conditions/ATC or contact the procuring department to confirm the exact EMD amount, submission method, and validity period before bid submission.
Are there any OEM authorization requirements for the laptops?
Yes, OEM authorization or authorized distributor certificates are typically required. Bidders must provide OEM documentation validating supply capability, warranty terms, and service support within Kolkata or a designated service network per ATC.
What happens if quantity needs to change during contract execution?
The purchaser may alter quantity by up to 25% during contract execution at contracted rates. Delivery schedule adjusts proportionally using the (additional/original) × original delivery period formula, with a minimum 30 days extension.
What is the scope of post-sale support in this tender?
Post-sale support is expected from the Kolkata service center as per ATC clauses. Bidders should outline warranty terms, on-site/service-level commitments, response times, and parts availability to align with government procurement standards.
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Documents 5
GeM-Bidding-8999698.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS