GEM

Indian Army Symphony Venticool VC 20U & Allied Works Tender Jabalpur Madhya Pradesh 2025

Posted

23 Oct 2025, 07:01 pm

Deadline

13 Nov 2025, 07:00 pm

Location

JABALPUR , MADHYA PRADESH

Progress

Issue23 Oct 2025, 07:01 pm
AwardPending
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Quantity

4708

Category

Symphony Venticool VC 20U

Bid Type

Two Packet Bid

Categories 21

ICE BOX WALL CONSTRUCTION ELECTRICAL INSULATION WORK XLPE CABLE TRANSPORTATION COOLER REFRIGERATORS INSULATION MATERIAL PEB THERMAL INSULATION SCAFFOLDING GRILL ENVELOPE CIVIL WORK POLYSTYRENE SHEET GEYSER THERMOCOL GAUGE POWER CABLE SWITCH GEAR

Tender Overview

Indian Army (Department of Military Affairs) invites bids for a comprehensive package including Symphony Venticool VC 20U, GI duct fabrication (Tata24 gauge), 6mm thermal insulation, dual deflection aluminium grill, weather-proof canvas, MS cooler stand, L-shape brackets, and full scope of installation, standard electrical and plumbing work, scaffolding, civil work (wall puncture and finishing), and transportation charges in Jabalpur, Madhya Pradesh. The bid covers supply, installation, testing, commissioning, operator training, and required statutory clearances. An option clause allows up to 25% quantity variation at contracted rates. Turnover and OEM turnover criteria apply; GST is to be determined by bidders. No explicit EMD amount is disclosed in the data. The BOQ lists 12 items, all marked N/A for quantities, signaling a broad scope rather than discrete line items.

  • Location: Jabalpur, Madhya Pradesh
  • Organization: Indian Army (Department of Military Affairs)
  • Key differentiator: integrated supply, installation, testing, commissioning, training, and statutory clearances within a single contract
  • Unique aspects: option quantity clause, comprehensive civil and utility works alongside equipment supply
  • Bid scope includes transportation charges and on-site works as part of the deliverables

Technical Specifications & Requirements

  • Primary product/service: Symphony Venticool VC 20U air-cooling unit with accompanying items
  • Ancillary components: GI duct fabrication (Tata24 gauge), 6mm thermal insulation, Dual deflection aluminium grill, Weather-proof canvas, MS cooler stand, L-shape brackets
  • Installation scope: Unit installation, standard electrical and plumbing, scaffolding, civil work (wall puncture and finishing), and on-site transportation
  • Scope of supply: Supply, installation, testing, commissioning (SITC), plus operator training and provision of any required statutory clearances
  • Documentation and compliance: no explicit standards listed; bidders must cover all IT/OT and safety aspects per typical government procurement practices

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may modify quantity by up to ±25% during contract execution with extended delivery time calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period, with a minimum of 30 days
  • Financial standing: Bidder must not be in liquidation or bankruptcy; provide an undertaking with bid
  • Product life: Bidder must offer products with at least 3 years residual market life; not declared end-of-life by OEM during this period
  • GST: Bidder to determine applicable GST; reimbursement per actuals or applicable rate, whichever lower, capped to quoted GST
  • Scope: Bid price to include all costs for SITC, operator training, and any statutory clearances required

Key Specifications

    • Symphony Venticool VC 20U unit
    • GI duct fabrication (Tata24 gauge)
    • 6mm thermal insulation material
    • Dual deflection aluminium grill
    • Weather-proof canvas
    • MS cooler stand
    • L Shape brackets
    • Installation of Unit with standard electrical and plumbing
    • Scaffolding and civil work (wall puncture and wall finishing)
    • Transportation charges included

Terms & Conditions

  • Option to vary quantity by up to 25% with adjusted delivery time

  • Must not be under liquidation; provide undertaking with bid

  • Product must have at least 3 years residual market life

  • GST to be determined by bidder; reimbursement as actuals or lower applicable rate

  • Scope includes SITC, operator training, and statutory clearances

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should anticipate standard government terms with bills payable on SITC completion and acceptance per contract

Delivery Schedule

Delivery period aligned to original order; extended time as per option clause; minimum 30 days for additional delivery time

Penalties/Liquidated Damages

No explicit LD details provided; bidders should infer standard LD provisions typical to government contracts

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide explicit undertaking

  • Financial turnover: minimum average turnover over last 3 years as per bid document

  • OEM authorization for Symphony Venticool VC 20U and related items

  • GST compliance and proper tax documentation

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Symphony Venticool VC 20U AS per Specification 3 pieces hankare 15
2 GI Duct Fabrication TATA24 Gauge Sheet AS per Specification 2,310 pieces hankare 15
3 Thermal Insulation 6mm AS per Specification 2,310 pieces hankare 15
4 Dual Deflection Aluminium Grill AS per Specification 30 pieces hankare 15
5 Wheather Proof Canvas AS per Specification 3 pieces hankare 15
6 MS Cooler Stand AS per Specification 3 pieces hankare 15
7 L Shape Brackets AS per Specification 36 pieces hankare 15
8 Installation of Unit AS per Specification 3 pieces hankare 15
9 Standard Electrical and Plumbing Job AS per Specification 3 pieces hankare 15
10 Scaffolding AS per Specification 1 pieces hankare 15
11 Civil Work Wall Puncture and Wall Finishing AS per Specification 3 pieces hankare 15
12 Transportation charges AS per Specification 3 pieces hankare 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA/cost accountant turnover certificate for last 3 years

4

Experience certificates demonstrating relevance

5

OEM authorization/authorizations for supplied equipment

6

Technical bid/compliance certificates

7

Bid bond/EMD document (as applicable by ministry terms)

Frequently Asked Questions

How to bid for Indian Army ventilation tender in Jabalpur 2025?

Bidders must submit GST, PAN, audited turnover for the last 3 years, and OEM authorizations. Provide undertaking that the bidder is not in liquidation and that items have at least 3 years market life. Include SITC scope, installation, training, and statutory clearances per terms.

What documents are required for Indian Army procurement in Jabalpur?

Submit GST certificate, PAN, turnover certificates, experience certificates, OEM authorizations, technical bid, and EMD documents if applicable. Ensure bid includes scope for SITC, training, and statutory clearances and complies with the option quantity clause.

What are the key technical components in this tender?

Core components include Symphony Venticool VC 20U, GI duct fabrication (Tata24 gauge), 6mm insulation, aluminium grill, weather-proof canvas, MS cooler stand, and installation with electrical, plumbing, scaffolding, and civil works.

What is the delivery flexibility for quantity variation?

The purchaser may increase or decrease quantity up to 25% at contracted rates, with delivery time adjusted by the formula: ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days.

What turnover benchmarks are required for bidders and OEMs?

Bidder and OEM must meet the minimum average annual turnover for the last 3 years as specified in the bid document, demonstrated via audited balance sheets or CA/CMA certificates.

What is included in the SITC scope of this Indian Army tender?

Scope comprises Supply, Installation, Testing, Commissioning, operator training, and provision of statutory clearances required for the installed equipment and works listed in the category.

How is GST handled for this procurement in Jabalpur?

Bidders must determine applicable GST; reimbursement will be the lower of actuals or quoted GST, subject to government guidelines and rate applicability.

What installation and civil works are specified for this tender?

Installation of the unit plus standard electrical and plumbing, scaffolding, and civil works (wall puncture and finishing) are included in the bid scope, ensuring complete on-site readiness.