Tribal Co-operative Marketing Federation Of India Event Management Tender Ranchi Jharkhand 2026
Progress
Key Highlights
- • CRITICAL: National-level event management service for TRIFED under Ministry of Tribal Affairs, with an estimated value of ₹5,00,000
- • Unique clause: 25% quantity/duration adjustment at contract issuance and post-award
- • No BOQ items available; expect activity-based proposals and comprehensive event plans
- • Location focus: Ranchi, Jharkhand; bidder must align with state-specific logistics and compliance
- • Mandatory alignment with standard government procurement terms; confirm EMD requirements in bid document
- • Lumpsum-based service contract with potential scope expansion upon consent
Tender Overview
The ORGANIZATION is Tribal Co-operative Marketing Federation Of India (TRIFED) under the Ministry of Tribal Affairs, inviting bids for Event or Seminar or Workshop or Exhibition or Expo Management Service at a national level, with procurement focused in Ranchi, Jharkhand 829205. The estimated contract value is ₹5,00,000. Although the bid document category is broad, the scope emphasizes organized event management for national programs. Unique considerations include a flexible quantity/duration clause and a 25% adjustment window on award, signaling scalability for multi-event delivery within the stated value. This tender requires bidders to align with the buyer’s terms on scope modification and program execution while adhering to standard procurement norms.
Technical Specifications & Requirements
- No technical specifications are provided in the tender data.
- Deliverables are expected to cover end-to-end event management services (planning, logistics, on-site coordination, attendee management, and post-event activities) for national-level programs conducted by TRIFED under the Ministry of Tribal Affairs.
- Financial and contractual signals indicate that the contract is lumpsum-based with a potential 25% increase/decrease in quantity or duration at issuance or post-award, subject to mutual consent.
- The absence of BOQ items means bidders should propose comprehensive activity-based work plans and timelines aligned to TRIFED event schedules and compliance needs.
Terms & Eligibility
- The Buyer allocates an OPTION CLAUSE permitting up to 25% adjustment in contract quantity or duration at contract issuance and after award.
- EMD details are not disclosed in the provided data; bidders should verify the requirement in the bid document.
- The contract type appears to be lumpsum service with possible scope expansion, requiring bidders to demonstrate credible experience in national-level event management and regulatory compliance.
- Ensure readiness to meet delivery timelines, risk management, and post-event reporting as part of the procurement process.
Key Specifications
-
Event management services for national programs conducted by TRIFED
-
End-to-end coverage: planning, logistics, on-site coordination, attendee management, post-event activities
-
Lumpsum contract with potential 25% adjustment in quantity/duration
-
No BOQ items specified; require comprehensive activity-based proposal
-
Delivery location: Ranchi, Jharkhand; calendar alignment with TRIFED programs
Terms & Conditions
-
EMD amount not disclosed in data; verify during bid submission
-
25% contract quantity/duration adjustment allowed at issue and post-award
-
Lumpsum-based service contract requiring detailed event management plan
-
Delivery and logistic terms to be clarified in the bid document
-
National-level scope with compliance to government procurement norms
Important Clauses
Payment Terms
Not specified in data; bidders should refer to bid document for milestone-based or lumpsum payment terms.
Delivery Schedule
Not specified; bidders must submit proposed timelines aligned to TRIFED event calendar and regulatory approvals.
Penalties/Liquidated Damages
Not specified; bidders should expect standard government LD provisions as per bid document.
Bidder Eligibility
-
Experience in national-level event management for government projects
-
Financial stability evidenced by turnover and audit reports
-
Compliance with GST and PAN requirements; ability to provide post-event reports
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
5 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; As PER BID DOCUMENT; AS PER BID DOCUMENT; AS PER BID DOCUMENT; PLEASE REFER BID DOCUMENT
Delivery Details
Delivery Locations
1
Delivery Cities
Ranchi
Delivery Pincodes
834002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shailendra Kumar Raju | 834002,TRIBAL CO-OP. MKT. DEV. FED. OF INDIA LTD. Plot No-A-454, Road No-5, Ashok Nagar, Ranchi-834002, Jharkhand | Ranchi | Jharkhand | 834002 | 1 | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9888585.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for national-level event management
Financial statements or turnover proof for the last [X] years (as specified in bid document)
EMD deposit proof (if required by bid document)
Technical bid documentation and proposed event management plan
OEM authorizations or agency partnership letters (if applicable)
Any regulatory or compliance certificates relevant to event management
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for TRIFED event management tender in Ranchi 2026
Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD (if required) along with a detailed event management plan. Ensure compliance with the 25% adjustment clause and lumpsum pricing. Check bid document for submission deadlines and format, then prepare a robust feasibility and risk plan.
What documents are required for TRIFED procurement in Jharkhand
Required documents include GST certificate, PAN card, up-to-date financial statements, experience certificates for national events, technical bid and proposed event plan, and any OEM authorizations if applicable. Include EMD proof if the bid mandates it and ensure statutory registrations are current.
What are the key technical specifications for TRIFED event services
No explicit BOQ or technical specs are listed. Submit a comprehensive event management plan covering planning, logistics, on-site coordination, attendee management, vendor coordination, and post-event reporting. Propose timelines, risk mitigation, and performance metrics aligned with government procurement norms.
When is the delivery deadline for TRIFED national events in 2026
The tender data does not specify exact dates. Bidders must reference the bid document for delivery milestones and ensure proposed schedules align with TRIFED program calendars, including pre-event setup, event day operations, and post-event activities within the approved period.
What are the EMD requirements for TRIFED event tender in Ranchi
EMD requirements are not disclosed in the provided data. Verify in the bid document whether an EMD is mandatory, its amount, acceptable formats (DD/online), and submission deadline to avoid disqualification.
What delivery and service penalties apply to TRIFED event contracts
Penalty details aren’t specified here. Anticipate standard government LD provisions per bid terms. Review the bid document for exact LD rates, calculation basis, grace periods, and remedies for delays or non-performance during national-level events.
How to ensure eligibility for national event management bids in Jharkhand
Demonstrate credible national event experience, robust financials, GST/PAN validity, and compliance with government procurement norms. Prepare a detailed event plan, risk management framework, and past performance evidence to support capability for TRIFED program delivery.
What are the payment terms for supply and execution of TRIFED events
Specific payment terms are not stated in the data; bidders should expect milestone-based or lumpsum payment per bid terms. Confirm payment schedule, invoicing requirements, and acceptance criteria in the bid document to ensure timely settlement.