Indian Army Department Of Military Affairs Tender for Element Oil Filters and Related Parts in Kupwara, JK 2026
Bid Publish Date
02-Oct-2026, 5:55 pm
Bid End Date
12-Oct-2026, 6:00 pm
Location
Progress
Tender Overview
Indian Army, Department Of Military Affairs, invites bids for a broad set of automotive and electrical components including element oil filter, fuel filter assembly, oil seal, clutch master cylinder, fuel hose, relays and more in Kupwara, Jammu & Kashmir 193221. The BOQ lists 18 items across 18 categories with unspecified item-level quantities; bidders should prepare to address mechanical and electrical spare parts scope for defense vehicles. The contract includes an option clause allowing up to 25% quantity variation at contracted rates and a delivery clock that adapts to added quantity, starting from the last original or extended delivery date. A mandatory advance sample procedure requires submission of 2 samples within 5 days of contract award, with the buyer approving or listing modifications within 5 days. This tender emphasizes conformity to approved samples and may entail re-sampling or contract termination for major deviations. Unique aspects include a flexible quantity regime and structured pre-supply sample verification aimed at ensuring bulk manufacturing aligns with contractor performance.
Technical Specifications & Requirements
- No concrete technical specifications are listed in the provided data; bidders should infer scope from the item category list (manuals for automotive and electrical components) and the BOQ's 18-item framework.
- Key procurement considerations include: delivery readiness for defense stock, supplier ability to provide compatible automotive electrical parts (e.g., 24V relays, CT components, oil seals), and potential integration with military supply chains.
- Terms reference a generic delivery window linked to original and extended orders; bidders must align production planning with potential 25% quantity adjustments during currency of contract. Sample approval process is critical to kickoff bulk supply, influencing initial lead times.
Terms, Conditions & Eligibility
- Option clause permits ±25% quantity variation during contract; delivery extension computed as (increased quantity/ original quantity) × original delivery period, minimum 30 days.
- Advance sample submission: 2 samples within 5 days of award; approval or modification list issued within 5 days; bulk supply must reflect approved sample. Delay in buyer approval may extend delivery without LD.
- Penalties and detailed clause applications are to be defined by buyer; terms emphasize conformity to contract specifications and adherence to approved samples.
Key Specifications
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Product/service names: element oil filter, fuel filter assembly, oil seal, snap ring, clutch master cylinder, feed pump, stop light switch, 24V headlamp relay, ignition relay, 24V solenoid switch, bush, flasher unit, isolator switch, rotary switch PTO, reverse indicator, inner oil seal
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Estimated value: Not specified
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Delivery location: Kupwara, Jammu & Kashmir
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Standards: Not specified in data; bidders should ensure compatibility with vehicle electrical and hydraulic components
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Quality/Testing: Advance sample approval required; conformity to approved sample essential
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Warranty/AMC: Not specified
Terms & Conditions
-
Quantity variation up to 25% during contract at contracted rates
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Advance samples required: 2 samples within 5 days of award
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Delivery timeline adjusted for sample approval delays with no LD
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Bulk supply to follow approved sample specifications
Important Clauses
Payment Terms
Not specified in data; standard government terms may apply (to be defined by buyer)
Delivery Schedule
Delivery period starts from last date of original delivery order; extension rules apply with minimum 30 days
Penalties/Liquidated Damages
Not detailed; buyer reserves right to impose penalties per contract if deviations occur
Bidder Eligibility
-
Experience in supplying automotive electrical and mechanical components to defense or government agencies
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Demonstrated ability to provide 24V electrical parts and related engine/spares
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Financial capacity to manage potential 25% quantity variation
Tender Data
Bid Details
Quantity
154
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Element oil filter , Fuel filter assy , SA of fuel hose , Oil seal , Snap ring , Clutch master cylinder , Feed pump , Stop light switch , Relay head lamp twenty four V , Ignition relay , Solenoid switch twenty four V , Bush , Flasher unit , Isolator switch , Rotary switch PTO , Reverse indicator , Ring oil seal inner
Pre-Bid & Qualification
Pre-Bid Date
05-10-2026 12:00:00
Pre-Bid Venue
28 RR Bn
Delivery Details
Max Delivery Days
21
Delivery Locations
1
Delivery Cities
KUPWARA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KUPWARA | KUPWARA | - | - | 5 | 21 | - |
Authority Records
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Documents 4
GeM-Bidding-9978553.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
18 Items Sign in to view GEM price trends Sign in for GEM prices
Element oil filter
Element oil filter
Fuel filter assy
Fuel filter assy
SA of fuel hose
SA of fuel hose
Oil seal
Oil seal
Snap ring
Snap ring
Clutch master cylinder
Clutch master cylinder
Feed pump
Feed pump
Stop light switch
Stop light switch
Relay head lamp twenty four V
Relay head lamp twenty four V
Ignition relay
Ignition relay
Solenoid switch twenty four V
Solenoid switch twenty four V
Bush
Bush
Stop light switch
Stop light switch
Flasher unit
Flasher unit
Isolator switch
Isolator switch
Rotary switch PTO
Rotary switch PTO
Reverse indicator
Reverse indicator
Ring oil seal inner
Ring oil seal inner
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Element oil filter | Element oil filter | 5 | nos | buycon1@vikash | 21 | |
| 2 | Fuel filter assy | Fuel filter assy | 15 | nos | buycon1@vikash | 21 | |
| 3 | SA of fuel hose | SA of fuel hose | 10 | nos | buycon1@vikash | 21 | |
| 4 | Oil seal | Oil seal | 5 | nos | buycon1@vikash | 21 | |
| 5 | Snap ring | Snap ring | 6 | nos | buycon1@vikash | 21 | |
| 6 | Clutch master cylinder | Clutch master cylinder | 2 | nos | buycon1@vikash | 21 | |
| 7 | Feed pump | Feed pump | 2 | nos | buycon1@vikash | 21 | |
| 8 | Stop light switch | Stop light switch | 10 | nos | buycon1@vikash | 21 | |
| 9 | Relay head lamp twenty four V | Relay head lamp twenty four V | 10 | nos | buycon1@vikash | 21 | |
| 10 | Ignition relay | Ignition relay | 10 | nos | buycon1@vikash | 21 | |
| 11 | Solenoid switch twenty four V | Solenoid switch twenty four V | 4 | nos | buycon1@vikash | 21 | |
| 12 | Bush | Bush | 10 | nos | buycon1@vikash | 21 | |
| 13 | Stop light switch | Stop light switch | 10 | nos | buycon1@vikash | 21 | |
| 14 | Flasher unit | Flasher unit | 15 | nos | buycon1@vikash | 21 | |
| 15 | Isolator switch | Isolator switch | 10 | nos | buycon1@vikash | 21 | |
| 16 | Rotary switch PTO | Rotary switch PTO | 4 | nos | buycon1@vikash | 21 | |
| 17 | Reverse indicator | Reverse indicator | 6 | nos | buycon1@vikash | 21 | |
| 18 | Ring oil seal inner | Ring oil seal inner | 20 | nos | buycon1@vikash | 21 |
Categories
18
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar automotive/electrical components supply
Financial statements (preferred last 2-3 years)
Earnest Money Deposit (EMD) document or online payment receipt
Technical bid documents demonstrating compliance with part categories
OEM authorization letters (where applicable)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the Indian Army Kupwara tender for vehicle parts 2026?
Bidders should register, obtain necessary OEM authorizations, and submit GST, PAN, experience certificates, financials, and EMD as per Terms. Ensure advance sample submission within 5 days of award and be prepared for 25% quantity variation during contract at contracted rates.
What documents are required to participate in the Kupwara defense parts tender?
Submit GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD proof, technical bid, and any OEM authorization letters. Ensure items cover oil filters, relays, seals, and related components as listed in the BOQ.
What are the delivery terms for the Indian Army vehicle parts tender 2026?
Delivery starts after final delivery order; option to extend with up to 25% increased quantity. If extended, additional time computed as (increased/original quantity) × original days, minimum 30 days, with no LD if buyer delays sample approval.
What standards or certifications are required for the Kupwara parts bid?
Data does not specify particular standards; bidders should demonstrate OEM compatibility for 24V automotive components and supply chain readiness for defense procurement, ensuring conformity to approved sample specifications.
How is advance sample approval handled in this tender?
Two samples must be submitted within 5 days of award; buyer provides approval or a list of modifications within 5 days. If approved, bulk supply must follow; delays in approval can push delivery without LD.
What is the scope of items in the Kupwara tender for defense parts?
The tender covers 18 items including element oil filter, fuel filter assembly, oil seal, snap ring, clutch master cylinder, feed pump, stop light switch, 24V relays, ignition relays, solenoid switches, and related accessories.