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GEM

Government Colleges Of Madhya Pradesh Security Equipment Tender MP 2025 ISO 14001 MAF EMD ₹25000

Bid Publish Date

29-Dec-2025, 5:48 pm

Bid End Date

13-Jan-2026, 6:00 pm

EMD

₹25,000

Progress

Issue29-Dec-2025, 5:48 pm
AwardPending
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Quantity

290

Category

Title43

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 14001 certification mandatory for bidders
  • • Manufacturer Authorization Form (MAF) required for OEM bidders
  • • EMD set at ₹25,000; bid security documentation required
  • • Up to 25% quantity variation during contract execution
  • • GST and income tax documentation required (last 6 months GST report)
  • • Notarized ₹500 e-stamp affidavits for non-liability and document genuineness
  • • Prior Govt/PSU supply experience essential for eligibility
  • • Strict anti-canvasing and potential debarment for malpractices

Categories 22

FLUORESCENT LAMP STOMACHERS GRASS CUTTING MACHINE APPARELS GRASS CUTTER BAG ARM GUARD LAWN CUTTER ELBOW FIRST AID BOX GROUND MAINTENANCE CLOTHING BADMINTON RACKETS BAR CRICKET KIT VOLLEY BALLS STRING INSTRUMENTS LAWN MOWER STARTER CUTTING MACHINE MACHINE PLASTIC

Tender Overview

Government Colleges Of Madhya Pradesh, Department Of Higher Education Madhya Pradesh, invites bids for security equipment procurement across government colleges in Madhya Pradesh. The tender requires EMD ₹25,000 and mandates manufacturer authorization (MAF) wherever distributors bid. Bidders must demonstrate prior experience supplying similar category products to central/state govt bodies or PSUs. An option clause allows up to 25% quantity variation during contract, with delivery timelines tied to original delivery periods. The ATC mandates ISO 14001, GST and income tax/documents, highlighting strict compliance and audit readiness. This procurement emphasizes OEM accountability and post-award performance standards, with a focus on certified, compliant security equipment.

Technical Specifications & Requirements

  • Standards & certifications: ISO 14001 certification; OEM authorization (MAF) for bidding manufacturers; GST certificate for last 6 months; notarized affidavits on ₹500 e-stamp papers; self-attested income tax deposit report; self-attested GST report.
  • EMD & value: EMD ₹25,000; estimated scope inferred from 43-item BOQ though item specifics are not disclosed.
  • Experience & eligibility: Bidder or OEM must have manufactured and supplied same/similar category products to Govt/PSU/Listed Company prior to bid opening; non-frivolous conduct required; not blacklisted.
  • Commercial terms: Option to increase/decrease quantity up to 25%; delivery period begins after final delivery order; extended time rules apply with minimum 30 days. Manufacturer authorization required for third-party bids.
  • Documentation & compliance: Notarized affidavits; MAF; ISO 14001; tax and GST documentation; supplier declarations on document authenticity.

Terms, Conditions & Eligibility

  • EMD: ₹25,000 (security deposit) required with bid submission.
  • Delivery & expansion: Option clause allows up to 25% quantity variation during and after contract; delivery calculations must consider original/extended periods with a minimum 30 days.
  • Experience criteria: Prior regular manufacture/supply of the same or similar category products to Govt/PSU/Listed Company before bid opening.
  • Documentation: Include GST registration, PAN, up-to-date income tax, experienced certs, financial statements, OEM MAf, and notarized affidavits confirming non-liability and document authenticity.
  • Anti-corruption: Bidders warned against canvassing; debarment allowed for malpractices. OEM authorization required for non-manufacturer bidders.
  • Payment terms: Not explicitly stated; ensure compliance with government procurement payment norms and post-award processes.
  • Warranty & penalties: Not specified in available data; implementers should seek clarification during bid evaluation.

Key Specifications

  • OEM/Manufacturer authorization required for bidders other than OEM

  • ISO 14001 certification mandatory

  • GST and income tax compliance evidenced by documents

  • EMD ₹25,000 to accompany bid

  • Option to vary quantity by up to 25% at contract time

  • Notarized affidavits to confirm non-liquidity and bid authenticity

Terms & Conditions

  • EMD of ₹25,000 and related security deposits required

  • 25% quantity variation rights during contract execution

  • ISO 14001, MAF and GST-related documentation mandatory

Important Clauses

Payment Terms

Payment terms are not explicitly stated in available data; bidders should seek clarification, while ensuring alignment with government procurement norms and post-delivery acceptance.

Delivery Schedule

Delivery commencement is tied to the last date of the original delivery order; extended delivery time applies proportionally with a minimum of 30 days when option clause is exercised.

Penalties/Liquidated Damages

No explicit LD details provided; potential debarment for misconduct noted; bidders should verify penalties during bid evaluation.

Bidder Eligibility

  • Must have prior Govt/PSU/Listed Company supply experience for similar category products

  • OEM or authorized distributor with MAf where applicable

  • Not blacklisted by state or central government; no liquidation history evidenced by notarized affidavits

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Bill of Quantities (BOQ) 43 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Title1 CRICKET BAT 6 pieces [email protected] 15
2 Title2 CRICKET BATTING PAD 6 pair [email protected] 15
3 Title3 CRICKET KEEPING PAD 6 pair [email protected] 15
4 Title4 CRICKET ABDOMINAL GUARD 6 pair [email protected] 15
5 Title5 CRICKET BATTING GLOVES 6 pair [email protected] 15
6 Title6 CRICKET BALL LEATHER 24 pieces [email protected] 15
7 Title7 CRICKET WICKET KEEPING GLOVES 6 pair [email protected] 15
8 Title8 CRICKET STUMP 3 set [email protected] 15
9 Title9 CRICKET HAMMER OPEN 2 pieces [email protected] 15
10 Title10 CRICKET THIGH GUARD 6 pair [email protected] 15
11 Title11 FOOTBALL 6 pieces [email protected] 15
12 Title12 FOOTBALL NET 2 pieces [email protected] 15
13 Title13 VOLLEYBALL 15 pieces [email protected] 15
14 Title14 VOLLEYBALL NET 4 pieces [email protected] 15
15 Title15 BADMINTON RACKET 5 pair [email protected] 15
16 Title16 BADMINTON SHUTTLE COCK PLASTIC 3 packet [email protected] 15
17 Title17 BADMINTON SHUTTLE COCK FEATHER 3 packet [email protected] 15
18 Title18 BADMINTON NET 3 pieces [email protected] 15
19 Title19 BADMINTON SHOES 10 pair [email protected] 15
20 Title20 PITTHU SET 3 pair [email protected] 15
21 Title21 PITTHU NET 3 pair [email protected] 15
22 Title22 PITTHU BALL 12 pieces [email protected] 15
23 Title23 KNEE CAP 24 pieces [email protected] 15
24 Title24 ELBOW GUARD 12 pair [email protected] 15
25 Title25 CHUNA LINE MACHINE 1 pieces [email protected] 15
26 Title26 GRASS CUTTING MACHINE 1 pieces [email protected] 15
27 Title27 RUNNING SPIKE SHOES 10 pair [email protected] 15
28 Title28 HURDELS 20 pieces [email protected] 15
29 Title29 ARCHERY TARKET BOARD WITH STAND 5 pieces [email protected] 15
30 Title30 ARCHERY BOW 20 pieces [email protected] 15
31 Title31 ARCHERY ARG GUARD 5 pieces [email protected] 15
32 Title32 ARCHERY FINGER TAB 10 pieces [email protected] 15
33 Title33 TURKUSH 2 pair [email protected] 15
34 Title34 BOW STAND 2 pieces [email protected] 15
35 Title35 RUNNING CLAPPER 1 pieces [email protected] 15
36 Title36 100 METER RUNING STARTER 4 pieces [email protected] 15
37 Title37 GROUND FLAG 20 pieces [email protected] 15
38 Title38 LONG JUMP TAKE OF BOARD 1 pieces [email protected] 15
39 Title39 HIGH JUMP BAR 1 pieces [email protected] 15
40 Title40 MEASURING TAPE 100 METER 1 pieces [email protected] 15
41 Title41 DIGITAL MARGING MACHINE 2 pieces [email protected] 15
42 Title42 CRICKET BAG TROLLY 2 pieces [email protected] 15
43 Title43 CRICKET ELBOW GUARD 6 pieces [email protected] 15

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Required Documents

1

GST registration certificate (last 6 months GST report)

2

PAN card copy

3

Experience certificates for similar govt/PSU supply

4

Financial statements (last 2-3 years)

5

EMD submission document (₹25,000)

6

Technical bid documents and compliance certificates

7

OEM Authorization / MAF for bidding manufacturers

8

Notarized affidavits on ₹500 e-stamp paper (non-liability and bid genuineness)

Frequently Asked Questions

How to bid for security equipment tender in Madhya Pradesh 2025

Bidders should ensure ISO 14001 compliance, obtain MAF from the OEM, and submit GST and income tax documents along with notarized affidavits. The EMD is ₹25,000. Include prior Govt/PSU supply experience and ensure no blacklisting. Delivery terms follow the original delivery period with a 30-day minimum for extensions.

What documents are required for MP higher education security tender

Required documents include GST registration (last 6 months), PAN card, up-to-date income tax return, financial statements, experience certificates for similar govt projects, OEM authorization/MAF, notarized affidavits on ₹500 e-stamp, and EMD ₹25,000 submission. Ensure authenticity and alignment with ATC mandates.

What standards and certifications must bidders meet in MP tender

Bidders must hold ISO 14001 certification, provide OEM MAf for non-manufacturer bidders, and furnish GST compliance. Affirm prior experience with Govt/PSU customers for similar products. Ensure notary-backed affidavits confirm non-liquidity and bid authenticity; maintain compliance throughout procurement.

What is the EMD amount for Government Colleges MP procurement

The EMD amount is ₹25,000. Submit the EMD along with the bid as security. Ensure the payment method aligns with government norms and includes proper receipt or transaction reference; failure to provide EMD can lead to bid rejection.

When is quantity variation allowed in MP security equipment tender

The buyer reserves the right to increase or decrease the bid quantity up to 25% at contract placement, and during the currency of the contract with contracted rates, using the option clause and calculated delivery time rules with a minimum 30 days.

What is required for OEM authorization in this MP tender

If bidding through distributors, provide Manufacturer Authorization Form (MAF) with OEM details—name, designation, address, email, and phone. This ensures the bidder is an authorized channel for the specified security equipment.

What documents prove eligibility for Madhya Pradesh Govt bids

Eligibility requires prior Govt/PSU supply experience for similar products, MAf where applicable, notarized affidavits, GST and income tax documents, and financial statements. Ensure all documents are current and dated after the bid publication.

How to verify delivery terms for MP security equipment tender

Delivery terms begin after the last date of the original delivery order, with extended time calculated as (Increased quantity ÷ Original quantity) × Original period, minimum 30 days. Confirm this with the procuring agency before bid submission.