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GEM

Indian Navy Cross Country Event Services Tender Ernakulam Kerala - Unit Level Race Execution & Service Support 2025

Bid Publish Date

24-Oct-2025, 5:47 pm

Bid End Date

14-Nov-2025, 9:00 am

Location

ERNAKULAM , KERALA

Progress

RA
Issue24-Oct-2025, 5:47 pm
Reverse Auction16-Nov-2025, 12:00 pm
AwardCompleted
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Local Kerala presence required with dedicated service office
  • • Dedicated toll-free service support number and escalation matrix
  • • Delivery at ASW School, Naval Base Kochi (Ernakulam 682004)
  • • Contract quantity/duration may vary up to 25% at issue; must accept revised scope
  • • SLA file attached; adherence to service levels is mandatory
  • • No explicit BOM; scope derived from bid document’s SOW
  • • Must avoid obsolescence; offered services should have at least 3 years residual market life
  • • Financial stability prerequisites; no liquidation or bankruptcy

Categories 2

SERVICES CROSS COUNTRY

Tender Overview

The Indian Navy // Department Of Military Affairs invites bids for unit level cross country event services at ASW School, Naval Base, Kochi, Ernakulam, Kerala. The contract covers on-ground event support for a unit level cross country run scheduled for 29 November 2025, including service delivery and post-event assistance. Bidders must maintain a local service presence in Kerala and provide dedicated support channels, with escalation details. The contract allows up to 25% variation in quantity or duration at bid issuance and again on contract issuance, ensuring flexibility for logistics, staffing, and event scope. The procurement emphasizes compliance with operational readiness and timely deployment at the consignees’ location.

Technical Specifications & Requirements

  • No formal technical specifications are published in the tender data; bidders must align with the stated scope of work and the bid document's SOW.
  • Key delivery location: ASW School, Naval Base, Kochi, Ernakulam, 682004.
  • Organization requires ongoing service capability: local office in Kerala, dedicated toll-free number, and an escalation matrix for service support.
  • The bid includes post-award service delivery and installation/commissioning if applicable within the scope.
  • Ensure services are not obsolete per OEM lifecycle; confirm availability with at least 3 years residual market life for provided services.
  • Bidder must provide documentation of financial stability and non-liquidation status, and comply with the scope of work as defined.

Terms & Eligibility

  • Quantity/duration may be adjusted up to 25% at contract issuance; bidders must accept revised scope.
  • Delivery/installation to ASW School, Naval Base Kochi; ensure timely deployment.
  • Bidder must have a functioning service office in Kerala and provide a dedicated service support line with escalation matrix.
  • Bidders must not be under liquidation or bankruptcy; provide undertaking with bid.
  • Warranties/SLAs are defined in the attached SLA file; ensure compliance and readiness for urgent support.

Key Specifications

  • Service scope: unit level cross country event support

  • Delivery location: ASW School, Naval Base, Kochi, Ernakulam, 682004

  • Local office requirement: Kerala-based service provider

  • Dedicated toll-free support and escalation matrix

  • Lifecycle/obsolescence: no end-of-life for offered services within 3 years

  • SLA documentation attached and to be adhered to

  • Variation clause: +/- 25% of contract quantity/duration at issue

Terms & Conditions

  • EMD/financial stability and non-liquidation undertaking required

  • Delivery/installation as per SOW to Kochi base

  • Variation rights up to 25% at contract issue

  • Kerala-based service office and dedicated support line required

Important Clauses

Payment Terms

Not specified in data; refer to standard government terms and SLA

Delivery Schedule

Delivery to ASW School, Naval Base Kochi; schedule governed by SOW and contract issue

Penalties/Liquidated Damages

Penalty terms are defined in the SLA file attached to the bid; ensure compliance

Bidder Eligibility

  • Non-liquidation and non-bankruptcy status with undertaking

  • Kerala-based service office with proof

  • Experience in event support services or related deployments

Documents 7

GeM-Bidding-8509400.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates relevant to event services

4

Financial statements demonstrating stability

5

EMD/Security deposit as per bid terms

6

Technical bid documents aligned to Scope of Work

7

OEM authorizations or service-provider credentials

8

Documentation proving existence of a Kerala-based service office

9

Escalation matrix and toll-free service contact details

Reverse Auction Schedule

Completed

Start

16-Nov-2025, 12:00 pm

End

17-Nov-2025, 12:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Date Status
1A. J. ENTERPRISES   Under PMA07-11-2025 13:58:07Qualified
2A.P. Enterprises   Under PMA31-10-2025 09:57:30Qualified
3avk enterprises   Under PMA12-11-2025 23:36:27Qualified
4LEO LOIS PRIVATE LIMITED   Under PMA10-11-2025 10:45:48Qualified
5SAGAR A ENTERPRISES   Under PMA30-10-2025 10:04:15Qualified
6VK LOGISTICS SOLUTIONS   Under PMA13-11-2025 00:30:02Qualified

Financial Results

Rank Seller Price Item
L1A.P. Enterprises( MSE Social Category:General )    Under PMA₹41,300Item Categories : Custom Bid for Services - Conduct of unit level cross country on 29 Nov 25
L2SAGAR A ENTERPRISES   Under PMA₹49,992Item Categories : Custom Bid for Services - Conduct of unit level cross country on 29 Nov 25
L2A. J. ENTERPRISES( MSE Social Category:General )    Under PMA₹49,992Item Categories : Custom Bid for Services - Conduct of unit level cross country on 29 Nov 25
L3VK LOGISTICS SOLUTIONS( MSE Social Category:General )    Under PMA₹1,75,500Item Categories : Custom Bid for Services - Conduct of unit level cross country on 29 Nov 25
L4avk enterprises( MSE Social Category:General )    Under PMA₹1,80,000Item Categories : Custom Bid for Services - Conduct of unit level cross country on 29 Nov 25
L5LEO LOIS PRIVATE LIMITED( MSE Social Category:OBC )    Under PMA₹5,50,000Item Categories : Custom Bid for Services - Conduct of unit level cross country on 29 Nov 25

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for Indian Navy cross country event services in Ernakulam 2025

Bidders must submit GST, PAN, financial statements, experience certificates, and an undertaking against liquidation. Provide Kerala-based office proof, a dedicated toll-free support number, an escalation matrix, and technical bid aligned to the SOW. Ensure compliance with the 25% variation clause and attach SLA terms.

What documents are required for cross country event services tender in Kochi

Required documents include GST certificate, PAN card, company financials, experience certificates for similar events, OEM authorizations or service provider credentials, proof of Kerala operations, bid security/EMD, and the technical bid with scope alignment and SLA acknowledgments.

What are the delivery location and service expectations for Kochi tender

Delivery is at ASW School, Naval Base, Kochi, Ernakulam, 682004. Expect on-ground event support, timely deployment, and adherence to the Scope of Work. A dedicated Kerala-based service office and toll-free support line are mandatory per terms.

Which clauses govern price variation for this Indian Navy bid

The contract allows quantity or duration variation up to 25% at the time of issue, with a further 25% permissible after the contract is issued. Bidders must accept revised scope without dispute under the SOW.

What is required regarding service level agreements for this tender

An SLA file is attached; bidders must comply with defined service levels, escalation matrices, and dedicated support contact details. Ensure timely response times and performance metrics align with event requirements.

What experience and capabilities are essential for eligibility

Bidders should demonstrate non-liquidation status, Kerala-based office, experience in event support or related deployments, and a robust service support setup (toll-free line + escalation matrix). OEM authorizations strengthen eligibility.

How to confirm obsolescence risk and lifecycle for offered services

Bidders must quote services with at least 3 years residual market life and confirm OEM lifecycle status to avoid end-of-life declarations before contract completion. Provide OEM statements or certifications to prove this.

What is the expected timeline for delivery and installation

Delivery/installation timeline is governed by the Scope of Work and contract terms. Ensure readiness for deployment at ASW School, Kochi, with a clearly defined mobilization plan and contactable on-site support for the event date.