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Odisha MSME Department IT Hardware Tender Cuttack 2025: All‑in‑One PC, Line Interactive UPS with AVR, MFM & Printer ISO 9001 EMD ₹59,200

Bid Publish Date

17-Oct-2025, 2:56 pm

Bid End Date

07-Nov-2025, 3:00 pm

EMD

₹59,200

Progress

RA
Issue17-Oct-2025, 2:56 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

60

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • OEM authorization required for distributors or resellers
  • ISO 9001 certification mandatory for bidder or OEM
  • EMD amount clearly specified as ₹59,200 with submission method
  • Delivery clause allowing up to 25% quantity variation during contract
  • Supply, Installation, Testing and Commissioning scope explicitly required
  • Data Sheet must precisely match offered product specifications; non-conformity leads to rejection
  • Line Interactive UPS with AVR performance metrics and battery warranty details

Categories 4

Tender Overview

The Odisha Micro, Small and Medium Enterprises (MSME) Department in CUTTACK, ODISHA invites bids for an IT hardware package including All-in-One PC (V2), Line Interactive UPS with AVR (V2), Multifunction Machine MFM (V2), and Computer Printer (V2). The bid includes Supply, Installation, Testing and Commissioning with an estimated value to be confirmed; the EMD is ₹59,200. Bidders should expect a vendor qualification framework emphasizing ISO 9001 compliance and OEM authorization. The procurement emphasizes standardization across multiple device types and a unified delivery SLA. Unique aspects include buyer acceptance of optional scope changes up to 25% during contract execution and a requirement to present a complete product data sheet for technical evaluation.

Technical Specifications & Requirements

  • Product family: All-in-One PC (V2), Line Interactive UPS with AVR (V2), Multifunction Machine MFM (V2), Computer Printer (V2)
  • Key capabilities: preloaded operating system, RAM type and capacity, storage type and capacity, display size and panel tech, number of ports, and paper handling features for printing/scanning/copier functionality
  • UPS specifics: rated output with specified THD, AVR voltage regulation, minimum guaranteed battery backup time, battery location, warranty for UPS and battery
  • Printing/Scanning: ISO/IEC 24734 speed metrics for multiple formats, auto duplex, multiple paper trays, scanning feeder capacity, scan-to functions, connectivity, and included accessories
  • Certification expectations: data sheets, test reports on demand, ISO 9001 certification for bidder or OEM, and OEM authorization where applicable
  • Environmental and durability considerations: enclosure, protection grade, and environmental test reports
  • Delivery scope: supply, installation, testing, and commissioning (S&I&C) with defined delivery terms
  • Common constraints: data sheet alignment with offered product specifications to avoid rejection for mismatches

Terms, Conditions & Eligibility

  • EMD: ₹59,200 (via DD or online as permitted) with submission proof
  • Experience: bidder or OEM must have supplied similar category products to Central/State Govt or PSUs for at least 2 years prior to bid opening; provide contract copies
  • ISO 9001: bidder or OEM must hold ISO 9001 certification; supply chain verification required
  • Manufacturer Authorization: if using authorized distributors, provide OEM authorization details
  • Payment terms and delivery: terms allow for supply, installation, testing, and commissioning with specified delivery schedule; option clause allows up to 25% quantity variation during contract
  • EMD/Performance: maintain financial standing (no liquidation) and provide required security as per terms; submit EMD/DD copy and hard copy within 5 days of bid end date
  • Data Sheet alignment: bid must include a certified data sheet matching product specifications; mismatches may lead to rejection
  • Additional: environmental/test reports or any other required documents must be provided on demand

Key Specifications

  • All-in-One PC (V2) with factory preloaded OS and specified RAM/storage

  • Line Interactive UPS with AVR: rated output, AVR regulation, minimum battery backup time

  • MFM (V2): multifunctional printing/scanning/copying capabilities with required paper handling

  • Printer (V2): ISO/IEC 24734 speeds for A4/A3, duplex printing, multiple paper trays, connectivity

  • Data Sheet must align with offered product parameters; ISO 9001 certification required

Terms & Conditions

  • EMD ₹59,200; submission via DD or online; hard copy within 5 days

  • Quantity may vary up to 25% during contract at contracted rates

  • Bidder or OEM must have 2+ years Govt/PSU supply experience; provide contract copies

Important Clauses

Payment Terms

Supply, Installation, Testing and Commissioning; payment terms defined by buyer; ensure compliance with EMD and performance bond if required

Delivery Schedule

Delivery period aligned with original order; option for extended delivery based on additional quantity and period formula

Penalties/Liquidated Damages

Penalties may apply for delayed delivery or non-conformance as per contract terms; explicit LD rate not disclosed in data

Bidder Eligibility

  • 2+ years of regular supply of similar IT hardware to Govt/PSU

  • ISO 9001 certification either for bidder or OEM

  • Non-liquidation and non-bankruptcy status; provide undertaking

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

All in One PC (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , Multifunction Machine MFM (V2) (Q2) , Computer Printer (V2) (Q2)

Authority Records

MICRO SMALL AND MEDIUM ENTERPRISES DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 8

GeM-Bidding-8405897.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Input Devices Type of Keyboard Standard, Bilingual Or higher
Graphics Graphics Type Integrated
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Home
Memory Type of RAM DDR5 Or higher
Memory RAM Size (GB) 8
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Display Panel Technology In Plane Switching (IPS) Or higher
Ports Number of Ports 1-HDMI, 1-DP, 1-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C
Generic Stand Standard, Height Adjustable

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing 2+ years of supplying similar IT hardware to Govt/PSU

4

Financial statements demonstrating financial standing

5

EMD submission proof (DD or online payment receipt)

6

OEM authorization/Manufacturer Authorization for distributors

7

Product data sheets (Data Sheet of the product offered)

8

ISO 9001 certificate (bidder or OEM)

9

Test reports/supporting documents as demanded by buyer

Reverse Auction Schedule

Completed

Start

26-Nov-2025, 12:00 pm

End

27-Nov-2025, 12:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
Axis Technologies and services   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11H 8512SSD1 23.8"07-11-2025 12:52:15
2
BITHAL SALES AND SOLUTIONS   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11H 8512SSD1 23.8"07-11-2025 12:29:35
3
KACIOUS SYSTEMS PRIVATE LIMITED   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11H 8512SSD1 23.8"07-11-2025 13:58:36
4
KEIRESTU SMART PRO PRIVATE LIMITED   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11H 8512SSD1 23.8"07-11-2025 11:04:42
5
KPS Infotech   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11H 8512SSD1 23.8"07-11-2025 14:01:07

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1KACIOUS SYSTEMS PRIVATE LIMITED   Under PMA Winner ₹19,58,410Item Categories : All in One PC (V2),Line Interactive UPS with AVR (V2),Multifunction Machine MFM (V2),Computer Print
L2KEIRESTU SMART PRO PRIVATE LIMITED   Under PMA₹19,60,440Item Categories : All in One PC (V2),Line Interactive UPS with AVR (V2),Multifunction Machine MFM (V2),Computer Print
L3BITHAL SALES AND SOLUTIONS   Under PMA₹19,69,500Item Categories : All in One PC (V2),Line Interactive UPS with AVR (V2),Multifunction Machine MFM (V2),Computer Print
L4KPS Infotech   Under PMA₹20,17,082Item Categories : All in One PC (V2),Line Interactive UPS with AVR (V2),Multifunction Machine MFM (V2),Computer Print

🎉 L1 Winner

KACIOUS SYSTEMS PRIVATE LIMITED   Under PMA

Final Price: ₹19,58,410

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for IT hardware tender in Cuttack Odisha 2025?

Bidders must submit GST, PAN, experience certificates, ISO 9001, OEM authorization if applicable, and EMD ₹59,200. Include complete Data Sheets and proof of Govt/PSU supply experience of 2+ years. Ensure S&I&C scope and delivery terms match tender requirements.

What documents are required for this Odisha IT equipment bid?

Required documents include GST certificate, PAN, 2+ years Govt/PSU supply certificates, financial statements, EMD proof, OEM authorization, product data sheets, and ISO 9001 certification. Data Sheets must reflect offered model specifications and match technical parameters.

What are the technical specifications for the UPS and PC in this tender?

The package includes All-in-One PC (V2) and Line Interactive UPS with AVR (V2) with specified battery backup, AVR regulation, and warranty. Printing and scanning devices must meet ISO/IEC 24734 speeds and multi-tray paper handling; data sheets must align with offered specs.

What is the EMD amount and payment terms for the Odisha tender?

EMD is ₹59,200, payable via DD or online per vendor terms. Bidder must provide proof of EMD submission with bid and deliver hard copy within 5 days of bid end date. Payment terms follow buyer contract but require successful S&I&C deliverables.

What is the delivery variation allowance in this procurement?

The purchaser may increase quantity up to 25% of bid quantity or contracted quantity during the contract at the same rates. Delivery timing adjusts proportionally using the defined formula, with a minimum extension of 30 days.

What standards and certifications are mandatory for bidders?

Bidders or OEMs must hold ISO 9001 certification. OEM authorization is required if using distributors. Data sheets must be consistency-checked, and suppliers must provide test reports on demand to verify compliance with offered specifications.

Where can I obtain OEM authorization for this Odisha IT tender?

If applying as an authorized distributor, provide an OEM Authorization/Manufacturer Authorization detailing name, address, email, and phone. Include the authorization with bid documents to demonstrate direct OEM support for the offered hardware.

What scope of supply is required for this bid in Odisha?

Scope includes Supply, Installation, Testing and Commissioning (S&I&C) of All-in-One PC, UPS with AVR, MFM, and Printer. Ensure installation and commissioning are completed per contract terms, with data sheets matching product configurations.

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