Southern Railway HP 152A Toner Cartridge Tender Vel: W1520A OEM Authorized 2026
Bid Publish Date
12-Oct-2026, 4:23 pm
Bid End Date
23-Oct-2026, 10:00 am
Location
Progress
Tender Overview
Southern Railway invites bids for the HP 152A BLACK LASERJET TONER CARTRIDGE (W1520A), exclusively compatible with HP LASERJET PRO 4004DW. Quantity: 15 NOS to be supplied as per bid technical specifications, at the bidder’s quoted price. Location: VELLORE, TAMIL NADU 631001. The scope specifies “Only supply of Goods” with make restricted to HP. The tender uses a brand-mapped requirement, ensuring OEM-consistent sourcing. The Award may hinge on exact HP W1520A compatibility and adherence to the OEM authorization condition, emphasizing single-brand adherence and authenticity. The setup emphasizes a straightforward supply contract for a printer consumables category, with emphasis on vendor credibility and OEM authorization. A unique clause requires the authorized OEM letter to be bidder-specific where possible, or clearly valid with expiry for general authorization.
Technical Specifications & Requirements
- Product name: HP 152A BLACK LASERJET TONER CARTRIDGE (W1520A), for HP LaserJet Pro 4004DW.
- Make: HP ONLY.
- Quantity: 15 NOS.
- Brand verification: Offer must map the offered brand in GEM; unbranded offers not considered.
- OEM authorization: Bidder must attach OEM Authorization Certificate or an OEM-authorized stockist letter with validity; bidder-specific letter preferred.
- Documentation on supply: Tax invoice, bank mandate, PAN, GST, annual turnover certificate (IREPS-verified), test certificate, warranty certificate, OEM authorization certificate.
- Eligibility: Manufacturer participation preferred; auth letters must specify validity; all required documents listed in ATC must be submitted.
- Delivery terms: Supply-only; no integration services required.
- Quality/ conformity: Strict adherence to HP W1520A specifications and OEM standards.
Terms, Conditions & Eligibility
- EMD/Payment terms: Not explicitly specified in the extract; bids must comply with standard Government terms and submit the required bank mandate and GST.
- Branding/qualification: Brand-mapped in GEM; HP-only; OEM authorization mandatory or explicit validity window.
- Documentation to submit with supply: Tax Invoice, Bank Mandate, PAN, GST, Annual Turnover certificate (IREPS-verified), Test Certificate, Warranty Certificate, OEM Authorization Certificate.
- Delivery scope: Only supply of goods; no services; quantity adjustment options under generic term not spelled for this lot.
- ATC specifics: General authorization acceptable with expiry clarity; bidder-specific authorization preferred.
Key Specifications
-
Product: HP 152A BLACK LASERJET TONER CARTRIDGE (W1520A)
-
Compatible printer: HP LaserJet Pro 4004DW
-
Quantity: 15 NOS
-
Brand condition: HP ONLY; brand-mapped offer required
-
Documentation: OEM authorization certificate or bidder-specific authorization; GST, PAN, test and warranty certificates
Terms & Conditions
-
Brand mapping to HP in GEM is mandatory; unbranded offers are ineligible.
-
OEM Authorization: bidder-specific preferred; expiry/validity must be clear.
-
Delivery: supply-only; 15 units; documentation as listed (GST, PAN, turnover, test, warranty, OEM cert).
Important Clauses
Brand mapping
Only offers mapped to HP brand will be considered; unbranded bids are not eligible for order placement.
OEM authorization
Submit OEM Authorization Certificate or bidder-specific OEM authorization with validity period clearly stated.
Delivery scope
Scope is strictly supply of HP toner cartridges; no installation or service components included.
Bidder Eligibility
-
Must map offered brand (HP) in GEM and reflect under the offered brand
-
Preferably manufacturer participation with OEM authorization or authorized stockist letter
-
Submit Tax Invoice, Bank Mandate, PAN, GST, Annual Turnover (IREPS-verified), Test Certificate, Warranty Certificate, OEM Authorization Certificate
Tender Data
Bid Details
Quantity
15
Bid Type
Two Packet Bid
Bid Validity
150 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) ( PAC Only )
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ranipet
Delivery Pincodes
631001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Madaboeyini Vijaya Kumar | 631001,OFFICE OF THE SENIOR DIVISIONAL ELECTRICAL ENGINEER ROLLING STOCK ARAKKONAM TAMIL NADU- 631001 | Ranipet | Tamil Nadu | 631001 | 15 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9996118.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST Registration Certificate
PAN Card Copy
Tax Invoice
Bank Mandate
Annual Turnover Certificate (IREPS verified)
Test Certificate
Warranty Certificate
OEM Authorization Certificate
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for HP 152A toner cartridge tender in Velore Tamil Nadu 2026?
Bidders must map the HP brand in GEM, attach OEM Authorization (brand-fixed or bidder-specific with validity), and submit GST, PAN, bank mandate, tax invoice, annual turnover (IREPS verified), test and warranty certificates. Ensure the content reflects OEM compliance for HP LaserJet Pro 4004DW W1520A in 15 units.
What documents are required for HP toner cartridge supply bid in Velore?
Required documents include GST certificate, PAN card copy, Tax Invoice, Bank Mandate, Annual Turnover certificate (IREPS verified), Test Certificate, Warranty Certificate, and OEM Authorization Certificate. The offer must be HP-brand mapped and include OEM authorization letter with validity.
What are the eligibility criteria for HP W1520A bid in Southern Railway?
Eligibility emphasizes HP-brand mapping in GEM, OEM authorization (specifically bidder-specific if possible), and submission of essential financial and compliance documents. Manufacturer participation is preferred; unverified general authorizations may be rejected.
What is the delivery scope for the HP 152A cartridge tender?
The scope is strictly the supply of goods—HP 152A toner cartridge (W1520A) for HP LaserJet Pro 4004DW, with no installation or service work required. Quantity is 15 units, and delivery must align with purchase order terms.
What standards or certifications are required for the toner cartridge bid?
Requests include OEM authorization certificates, test certificates, and warranty certificates. The cartridge must be HP-brand and compatible with HP LaserJet Pro 4004DW; no third-party substitutes are accepted under this tender.
When should bidders submit OEM authorization letters for HP cartridges?
OEM authorization letters should accompany the bid submission, preferably bidder-specific with clear validity dates. General letters must specify expiry; those silent on validity may render the offer ineligible for order placement.
What is the procurement location and item category for this tender?
Location is Velore, Tamil Nadu 631001, under Southern Railway. Item category is Toner Cartridges/Ink Cartridges/Consumables for Printers, specifically HP 152A cartridge (W1520A) for HP LaserJet Pro 4004DW.