Employees Provident Fund Organisation Thin Client Computers Tender Gurgaon Haryana 2026 ISO/IS 550 Compliant
Progress
Tender Overview
The opportunity is issued by the Employees Provident Fund Organisation (EPFO) for procurement of Thin Client Computers (V3) in GURGAON, HARYANA. While the exact quantity and estimated value are not disclosed, the contract includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery periods recalculated accordingly. Bidders must ensure products are market-stable with at least a 5-year residual life and are not end-of-life per OEM guidance. The tender emphasizes OEM or OEM-certified installation, commissioning, and training, with strict invoicing aligned to the consignee GST details. The tender also requires compliant suppliers to demonstrate prior government supply experience and to provide OEM authorization when bidding through distributors. This procurement focuses on ensuring reliable supply, timely delivery, and traceable performance via authorized channels.
Technical Specifications & Requirements
- Product: Thin Client Computers (V3); no additional BOQ items listed.
- Delivery/option: up to 25% extra quantity during contract currency; delivery timing linked to last delivery order date and extended periods.
- Eligibility: vendor must provide evidence of three years' prior supply of similar government category products; OEM or reseller certifications required.
- Installation/commissioning: must be performed by OEM or OEM-certified resource or OEM-authorized reseller.
- Invoicing: invoice must be issued in the name of the consignee with the consignee GSTIN.
- Authorization: OEM authorization must accompany bids if submitting via distributors.
- Compliance: ensure non-obsolescence, with minimum guaranteed market life and proper documentation.
Terms, Conditions & Eligibility
- EMD and financial standing: bidders must not be in liquidation or bankruptcy; an undertaking to this effect must be uploaded.
- Obsolescence: products should have at least 5 years residual market life; avoid OEM-end-of-life declarations.
- Manufacturer authorization: required when bidding through authorized distributors; provide OEM authorization details.
- Delivery terms: delivery period to be considered from the last original delivery order date; option extension mechanics defined; minimum extension period not less than 30 days.
- Invoicing: GSTIN of consignee must be on the invoice.
- Sub-contracting: strict approvals required for any assignment or subcontracting.
- Warranty/Support: terms not specified; bidders should assume standard OEM warranty conditions unless stated otherwise.
Key Specifications
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Product category: Thin Client Computers (V3)
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Section: No BOQ items listed; no additional quantities specified
-
Standards: Not explicitly defined in data; ensure OEM-endorsed support and non-obsolescence
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Delivery: Quantity variations up to 25% at contract; delivery period linked to last delivery order date
-
Eligibility: 3 years of regular supply to Central/State Govt; OEM/authorized reseller installation
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Invoicing: Invoice must mention consignee and GSTIN
Terms & Conditions
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Option clause allows +/-25% quantity during contract at same rates
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OEM authorization required for distributor bids
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Delivery period calculated from last original order date with minimum 30 days extension
Important Clauses
Payment Terms
Not explicitly stated; invoicing must reflect consignee GSTIN
Delivery Schedule
Delivery period begins after last date of original order; extension uses (increased quantity ÷ original quantity) × original period, min 30 days
Penalties/Liquidated Damages
No explicit LD details provided in data; applicable penalties likely per standard govt contract terms
Bidder Eligibility
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Three years of regular supply experience of similar products to Central/State Govt or PSUs
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No liquidation, court receivership, or bankruptcy status
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OEM authorization for distributor bids; installation by OEM/OEM-certified personnel
Tender Data
Bid Details
Quantity
5
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
9
Past Performance
50 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Thin Client Computers (V3) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gurugram
Delivery Pincodes
122003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vipin Kumar | 122003,EPFO RO Gurugram (West), Telephone Exchange Building, Sector 56, Gurugram,122011 | Gurugram | Haryana | 122003 | 5 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9871899.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST certificate of bidder
PAN card of bidder
Experience certificates showing prior government supply of similar products (3 years)
Financial statements demonstrating financial health
EMD submission document (where applicable per tender terms)
Technical bid documents outlining product specifications
OEM authorization / Manufacturer certificate (if bidding via distributor)
Installation/commissioning plan and resource readiness
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for EPFO thin client tender in Gurgaon 2026
Bidders must meet three-year government supply experience, provide OEM authorization if bidding via distributors, and submit GSTIN-based invoicing. Include installation by OEM-certified staff, and demonstrate non-obsolete hardware with at least 5 years remaining market life.
What documents are required for EPFO thin client bid in Haryana
Submit GST certificate, PAN, three-year government supply experience contracts, financial statements, OEM authorization, installation plan, and technical bid detailing the V3 thin client specifications. Include EMD submission and supplier undertaking against liquidation.
What are the delivery terms for EPFO Gurgaon tender 2026
Delivery starts from the last date of the original delivery order; option quantity may extend delivery period. Additional time calculated as (increased quantity/original quantity) × original days, minimum 30 days; final delivery schedule requires approval by EPFO.
Which standards or certifications are required for EPFO bid
Bids should ensure non-obsolescence, OEM authorization, and installation by OEM-certified staff. While IS/ISO standards aren’t explicitly listed, OEM compliance and warranty support are implied. Verify that hardware remains market-supported for at least five years.
What is required for invoicing in EPFO tender 2026
Invoices must be issued in the consignee’s name with the consignee GSTIN clearly stated; ensure tax compliance and correct billing format as per EPFO procurement terms.
How to prove eligibility for three-year government supply
Provide copies of relevant contracts showing yearly quantities delivered to government bodies; primary product value should meet the threshold if multiple items are involved, and provide evidence of continuous supply for the past three years.
What happens if the ordered quantity changes under the option clause
EPFO may increase or decrease quantity by up to 25% at contracted rates. Acquisition timing adjusts according to the extended delivery period, with minimum 30 days as baseline.
Are there installation and training requirements for the thin client
Yes; installation, commissioning, testing, and training (if applicable) must be performed by OEM or OEM-certified resources or authorized resellers, ensuring proper setup before handover.