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Indian Coast Guard Cleaning Supplies Tender Ratnagiri Maharashtra 2026 - Housekeeping Equipment Procurement

Bid Publish Date

24-Jan-2026, 10:58 am

Bid End Date

03-Feb-2026, 11:00 am

Location

RATNAGIRI , MAHARASHTRA

Progress

Issue24-Jan-2026, 10:58 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1256

Category

Feather broom Phool Jhadu

Bid Type

Two Packet Bid

Key Highlights

  • • No explicit technical specifications provided; expect a broad list of cleaning supplies requiring standardised quality
  • • Option clause enabling 25% quantity variation at contract award and during currency
  • • Delivery time mechanics based on original order date with minimum 30 days extension rule
  • • 30 BOQ items referenced; exact quantities TBD in final bid documents
  • • Potential requirement for OEM authorisations or supplier certifications to be confirmed

Tender Overview

The Indian Coast Guard, Department of Defence, invites bids for a wide range of housekeeping and cleaning supplies at Ratnagiri, Maharashtra (postal code 415202). The procurement spans 30 items including broom, mop refills, detergents, disinfectants, cleaning liquids, cloths, and related accessories. The BOQ lists itemized entries but specific quantities are not disclosed. A key clause allows the Purchaser to adjust quantities by up to 25% at contract award and during the currency of the contract, at contracted rates. bidders should anticipate flexible delivery timelines tied to quantity changes. This tender targets vendors of cleaning and janitorial products capable of meeting uniform naval-grade requirements while ensuring timely fulfillment for coast guard facilities.

Technical Specifications & Requirements

  • No standalone technical specifications are provided in the available data; the BOQ comprises 30 items with unspecified quantities.
  • The buyer imposes an option clause permitting 25% quantity increase/decrease at contract time and during the contract period.
  • Delivery calculations will begin from the last date of the original delivery order; additional time follows the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • No ISI/IS/ISO standards or brand requirements are explicitly stated in the provided information; bidders should seek clarification on standards and OEM authorizations as part of pre-bid inquiries.

Terms, Conditions & Eligibility

  • The buyer reserves the right to adjust quantities by up to 25% at award and during the contract, at contracted rates.
  • Delivery timelines are linked to the original delivery order date; extended delivery time follows a defined calculation with a minimum of 30 days.
  • EM D details or financial guarantees are not disclosed in the provided terms; bidders must prepare standard bid documents (GST, PAN, experience certificates) as per typical defence sector practice and await further instructions or corrigenda.

Key Specifications

  • Product/service names: cleaning supplies and housekeeping items listed in BOQ (30 items)

  • Quantities: not disclosed in available data; expect final quantity mix per item in BOQ

  • EMD/estimated value: not specified in provided terms

  • Experience: prior supply of cleaning products to defence or maritime sectors advisable

  • Quality/standards: no specific standards named; seek clarification on IS/ISO/OEM requirements

Terms & Conditions

  • Delivery variability: up to 25% quantity change allowed at award and during contract

  • Delivery calculation: based on original delivery order date with 30-day minimum extension

  • Documentation: bidders must submit GST, PAN, experience certificates, financials, and bid-specific documents

Important Clauses

Payment Terms

No explicit payment terms disclosed in data; bidders should anticipate standard defence procurement terms and await clarified schedule

Delivery Schedule

Delivery period linked to last date of original delivery order; extended time follows calculated formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in available data; bidders should monitor for LD provisions in final contract documents

Bidder Eligibility

  • Registered supplier of cleaning and housekeeping products with GST

  • Demonstrated experience in supplying similar items to defence or maritime sectors

  • Financial stability demonstrated by recent financial statements

Documents 4

GeM-Bidding-8881546.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Feather broom Phool Jhadu Title1 20 nos girish2023 45
2 Super mop refills Title2 20 nos girish2023 45
3 Polish metal brass Title3 20 bottle girish2023 45
4 Duster cloth Title4 50 nos girish2023 45
5 Cloth sponge Title5 175 nos girish2023 45
6 Cleaner white toilet harppic Title6 30 nos girish2023 45
7 Cotton waste Title7 20 kgs girish2023 45
8 Cloth stocknite mutton cloth Title8 60 kgs girish2023 45
9 Broom country Title9 60 nos girish2023 45
10 Brush sweeping hand Title10 20 nos girish2023 45
11 Spin mop set Title11 6 nos girish2023 45
12 Wiper long handle Title12 10 nos girish2023 45
13 Cleaning bar for utensils 500 Gms Title13 20 nos girish2023 45
14 Brush with handle Title14 15 nos girish2023 45
15 Scrubber with handle Title15 30 nos girish2023 45
16 Scrub pad 3X4 Title16 40 nos girish2023 45
17 Rags cotton coloured Title17 20 kgs girish2023 45
18 Lime slaked Title18 100 kgs girish2023 45
19 Red oxide iron geru Pigment powder iron oxide natural red Title19 50 kgs girish2023 45
20 Blue laundry ISI mark Title20 20 kgs girish2023 45
21 Hand wash liquid Title21 135 ltrs girish2023 45
22 Glass cleaner Title22 20 nos girish2023 45
23 Cleaning liquid for utensils Title23 10 ltrs girish2023 45
24 Plastic mug Title24 25 nos girish2023 45
25 Pest seal Title25 30 nos girish2023 45
26 Detergent powder Title26 50 kgs girish2023 45
27 Disinfectant fluid white black Phenol Title27 80 ltrs girish2023 45
28 Dust bin Title28 20 nos girish2023 45
29 Deodoriser refill for ships head 8X3 CM Title29 60 nos girish2023 45
30 Soap liquid toilet Title30 40 ltrs girish2023 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of cleaning and housekeeping products

4

Financial statements (balance sheet and P&L) for last 2-3 years

5

EMD/Security deposit documents (amount to be clarified in bid notice)

6

Technical bid documents and any compliance certificates

7

OEM authorisations or distributorship certificates (if required)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for cleaning supplies tender in Ratnagiri Maharashtra 2026

Bidders should register with the Indian Coast Guard procurement portal, submit GST and PAN, attach 2-3 years financials, experience certificates for similar supply, and OEM authorizations if required. The notice indicates an option clause allowing 25% quantity changes and a 30-day minimum extension for delivery.

What documents are required for the cleaning goods bid in Ratnagiri

Required documents typically include GST registration, PAN card, company financial statements, experience certificates for similar work, EMD/security deposit, technical bid, and OEM authorizations or distributorship letters. Ensure all documents are current and verifiable prior to submission.

What are the technical specifications for cleaning products procurement

The tender data lists 30 items but provides no itemized technical specs. Vendors should seek clarification on exact product grades, packaging, shelf-life, and any ISI/ISO compliance requirements before submission.

When is delivery required after original order in this coast guard tender

Delivery is calculated from the last date of the original delivery order; additional time is determined by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The buyer can extend within contracted rates.

What is the eligibility for defence procurement of cleaning goods in Maharashtra

Eligibility typically requires GST registration, financial stability, and prior experience supplying to defence/maritime clients. OEM authorizations may be required; bidders should verify required certifications, and demonstrate capability to meet any uniform quality standards.

What are the payment terms for Indian Coast Guard cleaning supplies

The available data does not specify payment terms; bidders should expect standard defence payment norms and await a formal schedule in the final bid documents, including milestones for delivery versus payment.

What documents prove eligibility for this cleaning supplies tender in Ratnagiri

Key documents include GST certificate, PAN card, audit-ready financial statements, experience certificates for similar supplies, EMD submission proof, and any OEM authorization letters. Ensure digital copies are legible and correctly signed.

How to ensure compliance with 25% quantity option in the contract

Prepare procurement quantities and price bids that accommodate a potential 25% increase or decrease. Include flexibility in logistic planning, stockholding, and supplier capacity to scale output without rate changes, as required by the option clause.

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