Hqids Department Of Military Affairs Printing & Stationery Tender India 2026 ISI/ISO Standards Considerations
Bid Publish Date
08-Jan-2026, 4:15 pm
Bid End Date
19-Jan-2026, 4:00 pm
Location
Progress
Quantity
1451
Key Highlights
- • Brand/OEM requirements: Not explicitly stated; post-approval printing with buyer oversight
- • Technical certifications/standards: Not specified; GST with valid HSN code is required
- • Special clauses: Quantity variation up to 25%; extended delivery period rules
- • Eligibility: GST certificate with HSN, not blacklisted, local consignee state registration
- • Warranty/AMC: Service centers required; on-site vs carry-in warranty depending on item
- • Penalties/Performance: Delivery-time adjustments tied to option clause; minimum 30 days for time extension
- • Delivery/Installation: Printing services post-approval; establish service center within 30 days of award
- • Delivery location: State-wise consignee locations; multiple centers implied
Categories
13
Tender Overview
The opportunity is issued by Hqids under the Department Of Military Affairs for a variety of printing and identity stationery products, including non scribbling pads, brochures, programme cards for officers, ladies programme cards, telephone cards, welcome cards, folders with screen printing, name tallies for folders, invitation cards, yellow textured envelopes, rolling stands, and metal-fitted flex boards. The exact quantity and estimated value are not disclosed, but the scope spans multiple printing and display items across 12 line items. The tender emphasizes post-approval printing, local service capacity, and on-site/off-site warranty considerations. A key differentiator is the requirement for on-ground printing capability, local office presence, and state-wise service centers for carry-in warranty scenarios. The procurement aims to streamline official communications assets and event collateral for officers and staff under military-affiliated administration.
Technical Specifications & Requirements
- No detailed technical specs are provided in the tender text; the BOQ lists 12 items with 12 undefined sub-items. The buyer mandates post-approval printing and a functional service center in the state of each consignee location for carry-in warranty, with a 30-day window to establish centers if not present.
- Buyer terms require GST registration with valid HSN code, and an undertaking confirming awareness of scope and non-blacklisted status. Local office address and printing facilities must be available. Service centers must be established within 30 days of award; payment contingent on documentary proof of center setup.
- Additional clause supports quantity variation up to 25% during contract execution and extended delivery periods with proportional time calculations, minimum 30 days. Vendors must comply with the at-issue terms and ensure post-approval prints meet buyer standards.
Terms, Conditions & Eligibility
- EMD not disclosed; bidders must comply with standard payment terms and option clause when quantities change.
- Eligibility requires valid GST with HSN code, and a signed undertaking confirming non-blacklisted status and scope understanding.
- Local presence: registered in consignee state; evidence via GST/MSME certificate address acceptable.
- Printing services to be executed post-approval; candidate must have a local office and printing facilities for all items.
- Service center requirement: existing in consignee state or established within 30 days of contract award; service availability affects payment release.
- The bid reserves right to alter quantities by up to 25%, with corresponding delivery-time adjustments.
Key Specifications
-
Product/service names: printed stationery items (non scribbling pads, brochures, programme cards, invitation cards, folders, envelopes, name tallies, rolling stands, flex boards)
-
Quantities: not disclosed; total items mention 12 in BOQ
-
EMD/Estimated value: not disclosed
-
Experience: printing services with state-wise service center capability
-
Quality/Compliance: post-approval printing; GST compliance with HSN code
Terms & Conditions
-
Option to increase/decrease quantity up to 25% at contract, with corresponding delivery adjustments
-
Must establish functional Service Centre in consignee state within 30 days of award
-
GST registration with valid HSN code and anti-blacklist undertaking required
Important Clauses
Payment Terms
Payment release contingent on documentary proof of established Service Centre; option-driven quantity adjustments with delivery extensions
Delivery Schedule
Delivery period starts from last date of original delivery order; extensions based on (increased quantity ÷ original quantity) × original delivery period, min 30 days
Penalties/Liquidated Damages
Penalty terms not explicitly stated; implied LD linked to delivery delays and extended delivery period rules
Bidder Eligibility
-
GST registration with valid HSN code and address in consignee state
-
Not blacklisted by any government organization
-
Ability to provide local printing facilities and service centers within 30 days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Non Scribbling Pads , Nos Brochure fold both digital print , Nos programme cards for Officers , Nos ladies programme cards , Nos important telephone number cards , Nos welcome cards , Nos folders with screen printing , Nos name tallies for folders digital print , Invitation cards , Nos yellow texture envelope without printing , Nos of rolling standee , Nos flex board on metal with designing printing
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-8796694.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
Non Scribbling Pads
Non Scribbling Pads
Nos Brochure fold both digital print
Nos Brochure fold both digital print
Nos programme cards for Officers
Nos programme cards for Officers
Nos ladies programme cards
Nos ladies programme cards
Nos important telephone number cards
Nos important telephone number cards
Nos welcome cards
Nos welcome cards
Nos folders with screen printing
Nos folders with screen printing
Nos name tallies for folders digital print
Nos name tallies for folders digital print
Invitation cards
Invitation cards
Nos yellow texture envelope without printing
Nos yellow texture envelope without printing
Nos of rolling standee
Nos of rolling standee
Nos flex board on metal with designing printing
Nos flex board on metal with designing printing
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Non Scribbling Pads | Non Scribbling Pads | 90 | pieces | [email protected] | 15 | |
| 2 | Nos Brochure fold both digital print | Nos Brochure fold both digital print | 90 | pieces | [email protected] | 15 | |
| 3 | Nos programme cards for Officers | Nos programme cards for Officers | 90 | pieces | [email protected] | 15 | |
| 4 | Nos ladies programme cards | Nos ladies programme cards | 90 | pieces | [email protected] | 15 | |
| 5 | Nos important telephone number cards | Nos important telephone number cards | 90 | pieces | [email protected] | 15 | |
| 6 | Nos welcome cards | Nos welcome cards | 90 | pieces | [email protected] | 15 | |
| 7 | Nos folders with screen printing | Nos folders with screen printing | 90 | pieces | [email protected] | 15 | |
| 8 | Nos name tallies for folders digital print | Nos name tallies for folders digital print | 90 | pieces | [email protected] | 15 | |
| 9 | Invitation cards | Invitation cards | 360 | pieces | [email protected] | 15 | |
| 10 | Nos yellow texture envelope without printing | Nos yellow texture envelope without printing | 360 | pieces | [email protected] | 15 | |
| 11 | Nos of rolling standee | Nos of rolling standee | 10 | pieces | [email protected] | 15 | |
| 12 | Nos flex board on metal with designing printing | Nos flex board on metal with designing printing | 1 | pieces | [email protected] | 15 |
Required Documents
GST certificate with valid HSN code
Firm undertaking confirming scope understanding and non-blacklisted status
GST/MSME certificate with registered address in consignee state
Proof of local office address and printing facilities for all items
Documentation of functional service center or plan to establish within 30 days
Any OEM authorizations or service-center details (if applicable)
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SANJAY PRINTERS(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Non Scribbling Pads,Nos Brochure fold both digital print,Nos programme cards for Officers,Nos ladie | |
| L2 | STANDARD PRINTERS (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Non Scribbling Pads,Nos Brochure fold both digital print,Nos programme cards for Officers,Nos ladie | |
| L3 | VENU AGENCY (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Non Scribbling Pads,Nos Brochure fold both digital print,Nos programme cards for Officers,Nos ladie |
Frequently Asked Questions
Key insights about ANDAMAN & NICOBAR tender market
How to bid for printing services tender in India under Hqids?
Bidders must ensure GST registration with a valid HSN code, confirm not blacklisted, and provide a signed undertaking. Prepare local office details, printing facilities, and a plan to establish a service center within 30 days of award. Include post-approval printing capability and compliance with buyer terms.
What documents are required for the Department Of Military Affairs printing bid in India?
Submit GST certificate with HSN code, PAN, company address, local consignee state registration, undertakings of scope and non-blacklist, evidence of local printing facility, and any service-center documentation. Include OEM authorizations if applicable and previous printing project references.
What are the delivery extension rules for quantity changes in this tender?
The option clause allows up to 25% quantity variation. Delivery period for added quantity is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may be applied within the contract's limits.
Which standards or certifications are required for printing work in this tender?
The tender requires GST compliance with a valid HSN code. Specific IS/ISO standards are not listed; successful bidders must meet buyer-provided post-approval printing requirements and ensure local service capability to support warranty terms.
When is the service center establishment deadline for the printing contract?
Bidders must establish a functional service center in each consignee state within 30 days of contract award. Payment release is contingent upon documentary proof of the established center's operation.
What is required for eligibility regarding local presence and addresses?
Bidder must be registered in the state of consignee with GST/MSME proof showing address. A local office and printing facilities for all items are required, ensuring readiness for post-approval printing and on-site support.
What happens if quantities are increased during contract execution?
If quantity increases occur, the purchaser may increase up to 25% at contracted rates. Delivery timelines extend per the calculation formula, ensuring a minimum of 30 days for added quantities and alignment with original terms.
What is the scope of printing items under this tender?
The scope includes 12 items: non scribbling pads, brochures, officer programme cards, ladies programme cards, telephone cards, welcome cards, folders with screen printing, name tallies for folders, invitation cards, yellow textured envelopes, rolling stands, and flex boards with metal and design printing; post-approval prints are required.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 4
GeM-Bidding-8796694.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS