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Mahanadi Coalfields Limited Bus Hiring Tender Angul Odisha 90KM 52 Seater Spec 2026

Bid Publish Date

19-Feb-2026, 7:33 pm

Bid End Date

06-Mar-2026, 8:00 pm

EMD

₹90,500

Value

₹72,32,985

Location

ANGUL , ODISHA

Progress

Issue19-Feb-2026, 7:33 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • MCL BHARATPUR AREA as the EMD payment beneficiary; TALCHER payable location
  • • Bus hiring for 52+ seater and school bus category with 90 KM radius
  • • 25% contract quantity/duration flex at issue and later for finalization
  • • MSE purchase preference policy applicability with matching for L1+15% margin
  • • Payroll-first payment approach: salaries paid by vendor before claims
  • • Dedicated toll-free service support requirement for bidders/OEMs
  • • No BOQ items specified; sub-contract/assignment restrictions with joint liability

Tender Overview

Organization: Mahanadi Coalfields Limited (Coal India Limited) – Angul, Odisha. Procuring short-term bus hiring services for outstation tasks with 52 seater or larger capacity, including school buses on a 90 KM radius. Estimated contract value around ₹7,232,985 and EMD ₹90,500. The scope emphasizes external transport for project/duty travel within the location, with flexible contract duration and quantity up to ±25% at issue time, later allowed only up to 25% increase. Emphasis on service continuity, creditworthiness, and adherence to procurement policies. Unique aspects include mandatory service support and payroll compliance by the service provider, with specific posting rules for EMD/PBG submission.

Technical Specifications & Requirements

  • No technical specifications listed in the BOQ; tender emphasizes bus hiring category: outstation travel, 52+ seater capacity, and 90 KM operational scope.
  • EMD: ₹90,500; Bidders may submit via Demand Draft in favor of MCL BHARATPUR AREA, payable at TALCHER; proof to be uploaded and hard copy delivered within 5 days post bid end date.
  • Payment terms require the service provider to disburse salaries to staff at location first, then claim payment from Buyer along with statutory documents (PF, ESIC).
  • Purchase preference under MSE policy applicable; manufacturers only for goods bids; service providers must qualify accordingly.
  • Dedicated/toll-free service support required by bidders/OEMs.
  • No BOQ items listed; contract may include sub-contract/assignment restrictions and joint liability.

Terms, Conditions & Eligibility

  • EMD: ₹90,500; submission via DD or online per tender terms.
  • Quantity/Duration flexibility: +/- 25% at contract issue; post-issuance, only up to 25% increase.
  • Assignment/Sub-contract: prohibited without prior written consent; joint and several liability remains.
  • MSE Purchase Preference: eligibility based on manufacturer/service provider status with documentary evidence; matching L1 within 15% margin possible.
  • Payroll Compliance: salaries paid by the service provider prior to claims; must provide PF/ESIC docs and bank statements.
  • Documents: GST, PAN, experience certificates, financial statements, OEM authorizations, EMD proof, technical compliance certificates as applicable.
  • Delivery/Service Support: dedicated toll-free support mandatory.

Key Specifications

  • Category: bus hiring service for outstation travel

  • Capacity: 52 seater or more; includes school bus services

  • Distance/Route: 90 KM operational radius

  • EMD: ₹90,500; payment via Demand Draft in favor of MCL BHARATPUR AREA, payable at TALCHER

  • Payment terms: salaries paid by vendor; reimbursement upon submission of statutory docs

  • Support: mandatory dedicated toll-free/service support line

Terms & Conditions

  • Contract quantity/duration may change by up to ±25% at contract issue; post-issue, only up to 25% increase

  • No assignment/sub-contract without prior written consent; vendor remains jointly liable

  • MSE purchase preference may apply with documentary evidence; price matching up to L1+15% allowed

Important Clauses

Payment Terms

Service provider must pay salaries/wages first; then claim payment from buyer with PF/ESIC and bank statements; no upfront partial payments specified beyond stated terms

Delivery Schedule

Not specified; contract terms imply need for timely deployment of 52+ seater/school buses within Angul region; no fixed calendar provided

Penalties/Liquidated Damages

No explicit LD percentage provided; standard performance penalties may apply per buyer terms

Bidder Eligibility

  • Must be capable of providing 52+ seater or larger buses for outstation trips

  • Compliance with payroll, PF, ESIC; ability to pay staff salaries upfront

  • Proven experience in similar bus hiring contracts; submission of relevant certificates

Documents 3

GeM-Bidding-9015166.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar bus hiring contracts

4

Financial statements (audited if available)

5

EMD submission proof (DD or online remittance) and DD copy

6

Technical bid documents / compliance certificates

7

OEM authorization (where applicable)

8

PF/ESIC compliance documents and bank statements showing staff wage payments

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for bus hiring tender in Angul Odisha 2026?

Bidders must meet eligibility criteria, submit GST, PAN, experience certificates, financials, OEM authorizations, EMD proof, and technical compliance documents. Ensure payroll compliance details are included and provide a dedicated toll-free support reference. Address bid quantity flexibility and submission deadlines per tender terms.

What documents are required for MCL bus procurement in Angul?

Required documents include GST registration, PAN card, experience certificates for similar bus contracts, audited financial statements, EMD via DD or online proof, technical compliance certificates, OEM authorizations where applicable, and PF/ESIC payroll documentation showing wages paid.

What are the eligibility criteria for bus hiring services in Angul?

Eligibility requires capability to supply 52+ seater buses, payroll compliance with salaries paid upfront, PF/ESIC documentation, and proven experience in similar outstation transport contracts; MSE bidders may avail policy benefits with proper documentary evidence.

What are the payment terms for bus service contracts in Odisha?

Vendor salaries must be paid first; claims to be submitted with PF/ESIC and bank statements. No advance payment terms specified beyond standard contractor reimbursement; ensure timely disbursement and complete statutory documentation with each claim.

What is the EMD amount for the Angul bus tender?

The EMD is ₹90,500. Submission can be via Demand Draft in favor of MCL BHARATPUR AREA, payable at TALCHER; scanned DD proof must accompany bid, with hard copy delivered within 5 days after bid end date.

What standards or certifications are needed for bus hiring bids in Odisha?

Bidders must provide standard compliance documents; while no specific technical specs are listed, ensure valid GST, PAN, PF/ESIC, and any OEM authorizations where applicable; dedicated toll-free service support is mandatory for post-sales assistance.

When is contract quantity/duration allowed to vary in this tender?

Contract quantity or duration may be increased or decreased by up to 25% at the time of issue and, once issued, can be adjusted again by up to 25%. Bidders must accept revised quantity/duration under the contract terms.

What is the scope of the 90 KM specification in this tender?

The procurement targets outstation bus services with a defined operational radius of 90 KM from the Angul location, requiring reliable 52+ seater or larger buses to meet travel needs within the specified perimeter.