Rdso Indian Railways Toner Cartridges Tender Lucknow Uttar Pradesh 226001 - OEM Authorized Supply 2026
Bid Publish Date
03-Aug-2026, 6:22 pm
Bid End Date
17-Aug-2026, 11:00 am
Value
₹3,89,712
Location
Progress
Tender Overview
Indian Railways’ RDSO invites quotes for toner/cartridges and printer consumables in Lucknow, Uttar Pradesh (226001). The procurement targets supply-only of printer cartridges with an estimated value of ₹389,712 and requires bidders to be manufacturers or manufacturer-authorized suppliers. The scope emphasizes OEM-authorized offers and delivery of generic cartridge types, colors, and model compatibility data. A critical differentiator is the explicit OEM authorization requirement, ensuring bidders present valid manufacturer proof to participate. This tender sits within the Railways’ technology and office automation category, focusing on standard consumables for printers and MFUs.
Technical Specifications & Requirements
- Product category: Toner Cartridges / Ink Cartridges / Consumables for Printers
- Generic cartridge attributes including class, brand compatibility (printer/MFD), cartridge type, ink/toner color, OEM model compatibility, and minimum yield expectations per replacement cartridge
- Estimated value: ₹389,712; no BOQ items listed, indicating a supplier-focused supply contract
- Delivery scope: Goods supply only; installation not required; ensure compatibility with listed OEM models
- Compliance notes: tender requires bidders to provide OEM authorization; self-quote only if authorized; GST considerations per bidder, reimbursable as actuals or per applicable rate
- Documentation cues: provide model numbers and compatibility confirmations to meet OEM criteria; ensure brand/part specificity with corresponding MSDS/tech data
Terms, Conditions & Eligibility
- EMD: Not specified in data; ensure to verify during bid submission
- Eligibility: Bidders must be manufacturers or manufacturer-authorized; documentary proof of OEM authorization required
- GST: Bidder to assess GST; reimbursement as per actuals or applicable rate, capped to quoted GST
- Scope: Supply of Goods only; no service component or installation duties described
- Documentation: Attach OEM authorization letter; ensure compliance with generic tender terms and TOC
- Payment/penalties: Specifics not listed; bidders should seek clarifications during bid window
Key Specifications
-
Product category: Toner Cartridges / Ink Cartridges / Consumables for Printers
-
Printer compatibility: OEM model numbers and cartridge model numbers to be specified
-
Color options: Cyan, Magenta, Yellow, Black or multi-color cartridges
-
Minimum yield: explicit page yield per cartridge (as offered by bidder)
-
Brand/OEM authorization: mandatory documentary proof
-
Classification: Generic cartridge attributes and type details
-
Delivery scope: supply of goods only
Terms & Conditions
-
OEM authorization required; bid must include manufacturer proof
-
Supply of goods only; no installation services expected
-
GST considerations to be calculated by bidder; reimbursement as actuals or applicable rate
Important Clauses
Payment Terms
GST to be reimbursed as actual or applicable rate; no explicit payment schedule provided in data
Delivery Schedule
Not explicitly specified; bidders should confirm lead times and delivery windows in bid response
Penalties/Liquidated Damages
Not specified in data; bidders should seek clarification on LD or penalties during bid
Bidder Eligibility
-
Must be a manufacturer or manufacturer-authorized dealer with OEM proof
-
Provide model-specific cartridge compatibility data
-
Demonstrate capability to supply toner/ink cartridges for printers/ MFUs
Tender Data
Bid Details
Quantity
40
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Lucknow
Delivery Pincodes
226011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nitish Kumar | 226011,Stores Directorate,Manak nagar Lucknow | Lucknow | Uttar Pradesh | 226011 | 40 | 20 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9652236.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
OEM authorization/documentation proving manufacturer or authorized dealer
Financial statements (as applicable to bidder)
Any prior supply experience certificates for toner cartridges/consumables
Technical bid documents showing cartridge specifications and compatibility
EMD submission proof (if applicable per terms)
Company registration documents
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Magenta |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP Color LaserJet Enterprise M455dn, HP Color LaserJet Enterprise MFP M480f, HP Color LaserJet Pro M454dn, HP Color LaserJet Pro M454dw, HP Color LaserJet Pro M454nw, HP Color LaserJet Pro MFP M479dw, HP Color LaserJet Pro MFP M479fdw, HP Color LaserJet Pro MFP M479fnw |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 416A Magenta LaserJet Toner Cartridge-W2043A |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for toner cartridge tender in Lucknow with OEM authorization?
Bidders must prove OEM authorization from the cartridge manufacturer and submit documentation proving eligibility. Include GST registration, PAN, and technical data for cartridge compatibility. Ensure the bid shows exact model numbers and minimum yield, with an OEM authorization letter attached to avoid disqualification.
What documents are required for Rdso printer consumables tender in UP?
Documents include GST certificate, PAN, OEM authorization, financial statements, experience certificates, and technical bid detailing cartridge compatibility. Attach any prior supply certificates and ensure the authorization letter clearly indicates scope of supply for toner cartridges.
What are the technical specifications for toner cartridges in this tender?
Specifications request generic attributes: cartridge class, printer brand compatibility, cartridge type, ink/toner color, OEM model numbers, and minimum yield. Provide exact model numbers and page yield per cartridge to demonstrate compliance and avoid rejection.
What is the estimated contract value for this Lucknow toner tender?
The estimated value is ₹389,712. Suppliers should align quotes to this value while confirming unit costs. Provide itemized pricing per cartridge type and ensure the total aligns with bid documents for evaluation.
What are the GST considerations for the Rdso cartridge bid in UP?
GST is to be charged and reimbursed by actual applicable rates, subject to the maximum quoted GST percentage. Bidders must compute GST independently and include it in the bid pricing, with reimbursement as per actuals.
Are installation or service components included in this supply contract?
No installation or service component is mentioned; scope is limited to supply of goods only. Bidders should confirm if any post-delivery support is required and quote accordingly.
What is the delivery expectation for printer consumables in this bid?
Delivery terms specify 'supply of goods only'; exact delivery timelines are not detailed. Bidders should seek clarification on lead times, packaging, and delivery destination (Lucknow 226001) in the bid response.
How to verify OEM authorization for participating in this tender?
Obtain an official authorization letter from the cartridge manufacturer clearly naming the bidder and scope. Upload the authorization along with the bid; lack of proper OEM proof will render the offer non-compliant.