Town Panchayat Shiralakoppa A4 & Legal Size MFP Tender Shimoga Karnataka 2026 - 125000 Estimated Value
Bid Publish Date
31-Oct-2026, 12:38 pm
Bid End Date
10-Nov-2026, 1:00 pm
Value
₹1,25,000
Location
Progress
Tender Overview
Town Panchayat Shiralakoppa invites bids for the procurement of an A4 and Legal Size Multifunction Printer (MFP) with Scanner capabilities. The estimated contract value is ₹125,000. Work location is Shiralakoppa, Shimoga district, Karnataka 577428. Scope includes Supply, Installation, Testing, Commissioning (SITC) and operator training, with statutory clearances as needed. The OEM must have a functioning service presence in Karnataka, and delivery/installation will occur at the TMC office address. Unique conditions include turnover prerequisites for bidders and OEM, plus post-sale service obligations.
Technical Specifications & Requirements
- Product category: A4 & Legal Size Multifunction Printer (MFP) with integrated Scanner functionality (V3, Q2).
- Scope: Supply, Installation, Testing, Commissioning, Training; delivery to: office of the TMC Shiralakoppa, H K Road, Shiralakoppa-577428, Shikaripura taluk, Shimoga district, Karnataka.
- Service capability: Bidder or OEM must have a Functional Service Centre in Karnataka for carry-in warranty; if absent, establishment within 30 days of contract award.
- OEM turnover: Minimum average annual turnover for last 3 years as specified in bid document; apply to OEM in case of bunch bids.
- Imported product note: If applicable, OEM or Authorized Seller must have an Indian registered office for after-sales service.
- GST: Bidders to determine GST; reimbursement as per actuals or applicable rate, whichever is lower, up to quoted GST.
Terms, Conditions & Eligibility
- Turnover criteria: Minimum average annual turnover for bidder and OEM over the last 3 financial years; documentary evidence via audited statements or CA certificate must be uploaded.
- Service commitment: If carry-in warranty, ensure service center availability in the consignee state; otherwise establish within 30 days post-award.
- Delivery & installation: Delivery, installation and commissioning included in bid price; address specified in tender terms; training of operators included.
- GST treatment: Quoted GST% governs reimbursement; actual GST payable will be as per applicable rates, with a cap per quoted percentage.
- Documentation & compliance: OEM authorization, proof of localized service capability, and turnover evidence required; GST, PAN, and relevant financials to be provided with bid.
Key Specifications
-
Product category: A4 & Legal Size Multifunction Printer (MFP) with Scanner
-
Scope: Supply, Installation, Testing, Commissioning, Training (SITC)
-
Delivery location: office of the TMC Shiralakoppa, Shiralakoppa-577428, Shimoga district
-
Service requirement: Functional Service Centre in Karnataka; establishment within 30 days if not existing
-
OEM requirement: Indian registered office for after-sales service for imported products
Terms & Conditions
-
EMD: Not specified in provided data; verify in bid document
-
Turnover: Minimum average annual turnover for bidder and OEM over last 3 years required
-
Delivery: SITC included; installation at TMC Shiralakoppa address; training included
-
GST: Bidder bears GST responsibility; reimbursement capped to quoted rate
-
Service: State-wise service center availability; 30-day setup if absent
Important Clauses
Payment Terms
GST treatment and reimbursement per actuals or lower applicable rate; not to exceed quoted GST percentage
Delivery Schedule
Delivery and installation at office of the Town Panchayat Shiralakoppa; SITC inclusive in bid price
Penalties/Liquidated Damages
Not specified in data; verify in tender document for timelines and LD %
Bidder Eligibility
-
Last 3-year turnover meeting minimum threshold as per bid document
-
OEM turnover criterion for primary product in bunch bids
-
Authorized OEM or Seller with Indian registered office for imported products
Tender Data
Bid Details
Quantity
4
Category
A4 and Legal Size Multifunction Printer (MFP)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2) , Scanner (V3) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Shivamogga
Delivery Pincodes
577428
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kumari Shalja | 577428,Purasabhe (Town Municipal Council) Near Bus stop, H. K Road, Shiralakoppa | Shivamogga | Karnataka | 577428 | 3 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10108332.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate showing turnover for last 3 years
OEM authorization / dealership certificate for the offered MFP
Proof of established service centre in Karnataka or plan with 30-day setup
Evidence of past SITC of similar printers/scanners
Company registration certificate and statutory clearances (if applicable)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for A4 MFP scanner tender in Shimoga Karnataka 2026
Bidders must submit GST, PAN, turnover proof, and CA/certified audited statements for last 3 years. Provide OEM authorization and service-center proof in Karnataka. The bid includes SITC and operator training; ensure delivery address matches TMC Shiralakoppa and comply with GST reimbursement rules.
What documents are required for Karnataka printer tender submission
Required documents include GST certificate, PAN, 3-year turnover proof, audited financial statements, OEM authorization, proof of Karnataka service center, and installation/completion experience. Also provide technical compliance certificates and address delivery details per tender terms.
What are the eligibility criteria for OEM turnover in this bid
OEM must meet the minimum average annual turnover for the last 3 years as specified in the bid document. If a consortium or bunch bid, the primary OEM's turnover value must satisfy the criterion. Upload certified audited statements or CA certificates as evidence.
When is installation and training included for the MFP tender
The scope covers Supply, Installation, Testing, Commissioning and Training of operators. Installation occurs at the office of the Town Panchayat Shiralakoppa, with SITC included in the bid price and required statutory clearances if any.
What are the GST considerations for this procurement
Bidders must determine GST on their quotation. GST reimbursement will follow actuals or the applicable rate, whichever is lower, capped to the quoted GST percentage. Ensure proper GST invoices and compliance documentation.
What service-center requirements exist for imported MFPs
If the product is imported, the OEM or authorized seller must have an Indian registered office for after-sales service. If a local center does not exist, establish one within 30 days of contract award and provide evidence of setup.