Indian Army Procurement Tender 2025 for Sealing Ring, Bearing Cone, Switch Assembly, Air Parts and More – 24V 45A Alternator, 18 Items

Tender Overview

The tender is issued by the Indian Army under the Department Of Military Affairs for a multi-item procurement package including items such as SEALING RING, BEARING CONE, SWITCH ASSY STOP LAMP, CAP THERMOSTATE, HANDLE DOOR LH, PRESSURE GAUGE, BEARING NEEDLE, STOP LIGHT SWITCH, ASSY LINK ARB RH, ALTERNATOR 24 VOLTS 45 AMP, SPEEDOMETER ASSY, CABLE COMP SPEEDOMETER, BRAKE SHOE ASSY, AIR PRESSURE PIPE ASSY, ASSY COMBINATION SWITCH, TRAILER CONTROL VALVE VOSS, LOOM WIRE, VANE PUMP, and NEW STEERING. The project covers 18 items with undefined quantities in the BOQ, and no stated estimated value or EMD. The contract terms authorize a ±25% quantity variation and enable extension of delivery time linked to order adjustments. An advance sample approval must occur within 5 days of award, with a possible revision period if the buyer delays approval. These terms indicate a focus on standardization, conformance to contract specifications, and a structured approval process. The tender emphasizes sample-based bulk manufacturing, post-approval conformity, and potential contract termination for deviations. Location details are not provided in the data.

Technical Specifications & Requirements

• Product/service names: Sealing ring, bearing cone, switch assembly, thermostat cap, LH door handle, pressure gauge, bearing needle, stop light switch, RH link arm assembly, 24V 45A alternator, speedometer assembly, speedometer cable, brake shoe assembly, air pressure pipe assembly, combination switch, trailer control valve VOSS, loom wire, vane pump, new steering.
• BOQ status: 18 total items; explicit quantities not disclosed.
• Delivery/approval: Advance sample required within 5 days of award; supplier-modification cycle within 5 days after sample submission.
• Option/variation: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; extension time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
• Quality/production: Compliance to contract specifications with approval-based bulk manufacturing; potential sample-based corrections or contract termination for major deviations.
• Testing/approval: If delays occur in buyer approval, delivery period may be reset without LD for the delay period.
• Documentation flow: All samples supplied free of cost unless stated otherwise; bulk supply must conform to approved sample specifications.

Terms, Conditions & Eligibility

• EMD/monetary risk: Not specified in data; bidders should monitor for security deposit requirements.
• Delivery terms: Delivery period starts after order; option clause allows time extension with formula; minimum extension time 30 days.
• Advance sample: 5-day window for buyer approval; bulk supply contingent on approval; deviation handling governs termination rights.
• Payment terms: Not specified in data; bidders should seek explicit terms during bid clarification.
• Contract risk/penalties: Possible contract termination for major deviations from approved samples.
• Documentation: Prepare typical bidder documents: GST, PAN, experience certificates, financial statements, EMD proofs, OEM authorizations, and technical bid documents.
• Compliance: Bidders must adhere to the option clause and ensure conformance to contract specifications.