Indian Systems Of Medicine Department Kerala Laptop Procurement Tender 2025 - Entry/Mid Level Notebook (Q2)
Bid Publish Date
27-Nov-2025, 4:36 pm
Bid End Date
08-Dec-2025, 5:00 pm
Location
Progress
Tender Overview
The Indian Systems Of Medicine Department, Government of Kerala, invites bids for Entry and Mid Level Laptop - Notebook (Q2) under a government procurement process. The opportunity targets the supply of standard laptops for department needs, with no BOQ items currently listed and no explicit estimated value. A key differentiator is the bidder’s ability to accommodate quantity fluctuations up to 25%, at contracted rates, and to manage delivery windows tied to the last delivery order date. The ATC terms indicate acceptance of option-based quantity adjustments and delivery extensions as defined. This tender focuses on computer hardware supply for health and family welfare operations in Kerala, with a formal right reserved to modify orders per the option clause.
Technical Specifications & Requirements
No technical specifications are published in the tender data. The procurement category is clearly defined as Entry and Mid Level Laptop - Notebook (Q2), but there are no device parameters, performance metrics, or brand requirements documented. The ATC and option clause imply standard procurement practices for laptop supply, including potential quantity adjustments up to 25%, and delivery periods calculated from the last delivery order, with a minimum extension rule. Bidders should be prepared to demonstrate basic compliance, generic warranty viability, and timely delivery, pending future addenda for technical criteria.
Terms, Conditions & Eligibility
The tender includes an explicit option clause allowing up to 25% quantity variation both at award and during the contract period, with delivery timing linked to the last original delivery order date. The delivery period may extend proportionally if additional time is triggered, subject to set minimums. Bidders must comply with these option-based delivery terms. The ATC document is referenced as available; bidders should review it for any additional compliance rules. General procurement rules apply, including adherence to the government’s bidding framework and processing of orders at contracted rates.
Key Specifications
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Product/Service: Entry and Mid Level Laptop - Notebook (Q2)
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Quantity: Not listed; subject to 25% upward/downward variation per option clause
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Estimated value: Not specified
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Delivery: Conditional on last date of original delivery order; extended period rules apply
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Standards/Compliance: Not specified in tender data; respond to future addenda with device specifications
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Warranty/Support: Not specified; bidders to prepare standard hardware warranty as per common government practice
Terms & Conditions
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EMD: Not specified in tender data; prepare as per standard procurement norms
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Delivery: 25% quantity variation allowed; extension rules based on original delivery period
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ATC: Review Buyer Added ATC document for any additional conditions
Important Clauses
Option Clause
Purchaser may increase/decrease quantity by up to 25% at contract time and during currency at contracted rates; delivery period extends from last original delivery order date with calculated additional time.
Delivery Schedule
Delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, extendable to original period if option exercised.
ATC Document
Bidder must review ATC terms uploaded by buyer; compliance with any additional conditions specified therein.
Bidder Eligibility
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Experience in supplying laptop hardware to government or public sector entities
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Ability to meet delivery timelines under option clause
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Financially capable to absorb price commitments under contract terms
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ALPHAWAY THINKTANK PRIVATE LIMITED Under PMA | Make : acer Model : Aspire Lite AL15 52 | 08-12-2025 15:13:47 | |
| 2 | HILSON TECHNOLOGY Under PMA | Make : CYNIX Model : CYNIX GenBook Pro 14 | 08-12-2025 15:19:10 | |
| 3 | ICONIC GENTECH LLP Under PMA | Make : acer Model : Aspire Lite AL15 52 | 08-12-2025 15:28:02 | |
| 4 | IVE TRADERS Under PMA | Make : acer Model : Aspire Lite AL15-41 | 04-12-2025 22:22:58 | |
| 5 | M/S AARYA ENTERPRISES Under PMA | Make : acer Model : TravelLite TL14-52M | 08-12-2025 15:17:31 | |
| 6 | SHARP SYSTEM &SERVICES Under PMA | Make : acer Model : TravelLite TL14-52M | 07-12-2025 21:35:29 | |
| 7 | TIMENET SOLUTIONS PRIVATE LIMITED Under PMA | Make : hp Model : HP 240 G9 i3 1215U Win11H 165121 WIFI 14" | 08-12-2025 15:29:24 | |
| 8 | VISWAS COMPUTERS Under PMA | Make : acer Model : TravelLite TL14-52M | 08-12-2025 10:53:01 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | TIMENET SOLUTIONS PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
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Documents 3
GeM-Bidding-8644373.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar laptop supply projects
Financial statements or solvency proof
EMD/Security deposit documentation (if applicable)
Technical bid submission documents
OEM authorization or authorized distributor certificate (if OEM-specific bidding)
Any ATC-compliant certifications mentioned in the terms
Frequently Asked Questions
Key insights about KERALA tender market
How to participate in laptop tender in Kerala for government procurement 2025
Bidders should review the ATC terms, register on GEM, submit GST, PAN, experience certificates, financials, and EMD where applicable. Prepare OEM authorizations if bidding as an authorized distributor. Ensure compliance with the option clause allowing 25% quantity variation and align delivery schedules to the last original delivery order date.
What documents are required for the laptop bid in Kerala Health Dept
Required documents include GST registration, PAN, experience certificates for similar laptop supply, financial statements, EMD documentation, technical bid, and OEM authorization if applicable. Ensure ATC document review and submission through GEM portal with all pages clearly scanned.
What are the delivery terms for the Kerala laptop procurement
Delivery terms allow up to 25% quantity variation and delivery periods start from the last date of the original delivery order. If extended, additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
How is the EMD amount determined for this laptop tender Kerala
The tender data does not specify an EMD amount; bidders should prepare the standard EMD or security deposit as per GEM guidelines and the ATC terms, ensuring readiness for online or DD-based submission as required.
What standards and specifications apply to the laptops in this bid
No technical specifications are published in the current tender data. Bidders must await future addenda for device specifications, or provide standard government laptop configurations in line with common government procurement practices.
When is the bid submission deadline for the Kerala laptop tender
The tender data provided does not include start/end dates. Bidders should monitor GEM portal for updates and any ATC amendments. Ensure readiness with all required documents and hardware specifications once published.
What is the process to submit OEM authorizations for this laptop tender
If bidding as an OEM-authorized distributor, submit the official authorization letter, model-specific certifications, and warranty terms. Verify device models align with any future specifications released in the ATC or tender addenda.
How to verify delivery timelines under the option clause for Kerala laptops
Calculate delivery windows from the last date of the original delivery order; apply the 25% quantity variation rule, with extension time computed as (increased quantity/original quantity) × original delivery period, minimum 30 days.