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Central Board Of Excise And Customs Record Management Service Tender Chandigarh 2025 ISO/ATC Terms

Bid Publish Date

17-Dec-2025, 3:28 pm

Bid End Date

13-Jan-2026, 9:00 am

Value

₹1,50,000

Location

CHANDIGARH , CHANDIGARH

Latest Corrigendum Available

Progress

Issue17-Dec-2025, 3:28 pm
Corrigendum10-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1000

Bid Type

Two Packet Bid

Key Highlights

  • • Office of Service Provider must be located in the state of Consignee (Chandigarh)
  • • Contract quantity/duration flexibility up to 25% at issue and post-issuance
  • • Excess settlement option enabling additional charges up to a specified percentage with mandatory supporting documents
  • • ATC document uploaded by buyer; vendors must submit required documentary evidence
  • • Estimated contract value of ₹150,000.00 for per-file record management service
  • • No BOQ items provided; focus on per-file handling, archival integrity, and compliance

Tender Overview

The Central Board Of Excise And Customs (cbec) invites bids in CHANDIGARH, CHANDIGARH for Record Management Service - Per File Based. Estimated value is ₹150,000.00, with no BOQ items listed. Key bid terms include a configurable contract quantity/duration window of up to 25%, and mandatory ATC documentation. The procurement targets organized, per-file record management processes, aligning with cbec’s audit and archival requirements. Bidders should prepare for an NGO-like service footprint within the city, ensuring proximity via an office in the consignee state.

Technical Specifications & Requirements

  • Product/service category: Record Management Service - Per File Based
  • Estimated contract value: ₹150,000.00
  • Quantity/delivery scope: Flexible within 25% increase/decrease at contract issuance and post-issuance
  • Compliance: ATC document uploaded by buyer; reference to service availability in the consignor state
  • Location requirement: Service provider office must be located in the state of the consignee (Chandigarh, Chandigarh)
  • Documentation: Mandatory evidence to be submitted as specified in ATC; no BOQ items provided
  • Key risk/controls: Ensure archival accuracy, file handling integrity, and timely per-file processing
  • Additional charges: Excess settlement option allows limited add-ons with supporting documents; total invoice not to exceed excess settlement percentage
  • Context: Tender appears under government recordkeeping and archival services; emphasis on eligibility evidence and on-ground service capability

Terms & Eligibility

  • EMD: Not specified in provided data; verify in ATC
  • Quantity/Duration flexibility: Up to 25% adjustment
  • Payment terms: Not explicitly stated; refer to ATC for schedule
  • Office location: Must have a service provider office in the consignee state
  • Documentation: Submit ATC-compliant documents and mandatory evidences
  • Additional clauses: Excess settlement requires declaration of applicability and supporting documents
  • Compliance: Adhere to buyer-specified ATC requirements; ensure timely delivery and quality control

Key Specifications

  • Record Management Service - Per File Based

  • Estimated value: ₹150,000.00

  • Contract quantity/duration variance: 25%

  • Excess settlement option with declared applicability and supporting documents

  • Office location requirement: service provider in the consignee state (Chandigarh)

Terms & Conditions

  • 25% quantity/duration variation allowed at contract issue and post-issuance

  • Excess settlement: add-on charges permitted with supporting documents

  • Office location: service provider must have presence in consignee's state

Important Clauses

Payment Terms

Payment schedule to be clarified in ATC; ensure alignment with contract issuance and delivery milestones

Delivery Schedule

Delivery/processing timelines to be defined in ATC; per-file handling targets likely required

Penalties/Liquidated Damages

LD details to be specified in ATC; ensure compliance with service level expectations

Bidder Eligibility

  • Must have an office in the consignee state (Chandigarh, Chandigarh)

  • Experience in record management or per-file archival services

  • Demonstrate financial capability to manage a ₹150,000 contract

  • Provide ATC-compliant documentary evidence

Past Similar Tenders (Historical Results)

5 found

Record Management Service - Per File Based

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NAGPUR, MAHARASHTRA

Posted: 6 March 2025
Closed: 17 March 2025
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Record Management Service - Per File Based

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NAGPUR, MAHARASHTRA

Posted: 6 March 2025
Closed: 17 March 2025
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Record Management Service - Per File Based

N/a

ALLAHABAD, UTTAR PRADESH

Posted: 1 August 2025
Closed: 11 August 2025
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Record Management Service - Per File Based

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ALLAHABAD, UTTAR PRADESH

Posted: 1 August 2025
Closed: 11 August 2025
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Record Management Service - Storage Area Based

Central Board Of Direct Taxes (cbdt)

ERNAKULAM, KERALA

Posted: 25 September 2025
Closed: 6 October 2025
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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar record management/per-file services

4

Financial statements demonstrating solvency

5

EMD submission proof (if required in ATC)

6

Technical bid documents and method statement

7

OEM authorizations or service capability certificates (if applicable)

8

ATC-specific documentary evidence as mandated by Buyer

Corrigendum Updates

3 Updates
#1

Update

10-Jan-2026

Extended Deadline

13-Jan-2026, 9:00 am

Opening Date

13-Jan-2026, 9:30 am

#2

Update

01-Jan-2026

Extended Deadline

06-Jan-2026, 4:00 pm

Opening Date

06-Jan-2026, 4:30 pm

#3

Update

27-Dec-2025

Extended Deadline

01-Jan-2026, 4:00 pm

Opening Date

01-Jan-2026, 4:30 pm

Frequently Asked Questions

Key insights about CHANDIGARH tender market

How to bid for the record management tender in Chandigarh 2025?

Bidders should submit ATC-compliant documents, evidence of office in the consignee state, GST and PAN, financials, and prior similar experience. The contract allows up to 25% quantity/duration adjustments and may include excess settlement with supporting documents. Ensure capability for per-file archival services and timing as per ATC.

What documents are required for the Chandigarh CBEC record management bid?

Required items include GST certificate, PAN card, experience certificates for similar services, financial statements, ATC-compliant technical bid, OEM authorizations if applicable, and proof of office in the consignee state. Prepare EMD documentation if mandated by the ATC and ensure compliance with archival standards.

What is the estimated value and scope of the Chandigarh tender?

The estimated contract value is ₹150,000.00 for per-file record management services. The scope focuses on archival and per-file handling with no BOQ items listed. Bidders must plan scalable resources to cover potential quantity adjustments up to 25%.

What are the delivery and payment terms for this CBEC tender?

Delivery terms are defined in the ATC and may align with per-file processing milestones. Payment terms will be in the ATC; typical government bids include milestone-based payments after delivery verification. Ensure documentation aligns with the specified milestones and service levels.

How does the excess settlement clause affect pricing in this tender?

Excess settlement allows bidders to include additional charges up to a capped percentage of the item-level total, including addons. You must declare applicability during invoice creation and attach mandatory supporting documents; total invoice must stay within the agreed excess percentage.

What eligibility criteria ensure compliance with Chandigarh CBEC procurement?

Eligibility requires a local presence in Chandigarh, proven experience in record management or archival services, valid GST/PAN, and financial stability. Provide ATC-stipulated documentary evidence and demonstrate capability to handle per-file processing accurately and timely.