Divisional Soil Conservation Officer Punjab Desktop Computers Tender Nawanshahr 2026 – Entry/Mid Level, IS pre-loaded OS, OEM Warranty
Bid Publish Date
09-Aug-2026, 11:47 pm
Bid End Date
23-Sep-2026, 9:00 am
Value
₹3,79,998
Location
Progress
Key Highlights
- • OEM warranty on-site requirement with explicit duration in years
- • 25% quantity option during placement and currency of contract
- • IS pre-loaded operating system requirement by Desktop OEM
- • Indian registered office for after-sales support for imported products
- • Monitor availability and screen size specification to be clarified by bidder
- • SSD and HDD capacities to be declared; storage configuration critical
- • No BOQ items listed; emphasis on complete desktop configuration bundle
Tender Overview
Divisional Soil Conservation Officer, S.b.s Nagar of the Punjab Soil and Water Conservation Department invites bids for Entry and Mid Level Desktop Computers to cover a Nawanshahr, Punjab procurement need with an estimated value of ₹379,998.00. The tender specifies core hardware attributes including processor category, factory pre-loaded OS, RAM capacity, storage types and capacities (SSD/HDD), monitor availability, and on-site OEM warranty. With a 25% quantity flex, bidders should plan for potential order variations beyond the initial bid quantity, at contracted rates. The arrangement targets reliable desktop configurations for field offices and back-office work, ensuring standardization across sites and streamlined after-sales service per OEM norms. The location is Nawanshahr (144417), Punjab, aligning with state government procurement practices and vendor eligibility for government supply contracts.
Technical Specifications & Requirements
- Category: PROCESSOR, COMPUTER TYPE; Processor Number details to be provided by bidder
- OPERATING SYSTEM: Factory pre-loaded OS by Desktop OEM
- MEMORY: RAM size in GB to be installed in system
- STORAGE: SSD capacity (GB) and HDD capacity (GB) to be specified; type of storage installed
- Monitor: Availability and screen size (in CM)
- WARRANTY: On-site OEM warranty (in years)
- The tender notes an OEM/Imported product clause requiring an Indian office for after-sales support if imported; submit certificate of registered Indian office.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract time; extended delivery timing calculated with a 30-day minimum
- OEM/Imported Products: If imported, OEM or authorized seller must have an Indian registered office for after-sales support; certificate required
- Delivery & Payment: Delivery timelines and payment terms aligned to contract, with extended delivery parameters specified by quantity variation
- EMD/Submission: EMD details not explicitly provided; bidders must infer standard government norms and prepare usual bid documents; ensure compliance with OEM warranty and post-sales support
- BOQ: No BOQ items available, so itemized quantities to be determined within bid scope
- Warranty: On-site OEM warranty duration to be specified by bidder during submission
Key Specifications
-
Product category: Entry and Mid Level Desktop Computers
-
Processor category and exact model/number to be supplied by bidder
-
Operating system: factory pre-loaded by Desktop OEM
-
RAM: specified in GB to be installed in the system
-
Storage: SSD capacity in GB and HDD capacity in GB
-
Monitor: availability confirmation and screen size in CM
-
Warranty: On-site OEM warranty term in years
-
Imported products require Indian office for after-sales support with certificate
-
No BOQ items; bidder to propose a complete desktop configuration within bid
-
Tender value: ₹379,998.00 estimated
Terms & Conditions
-
Quantity variations permitted up to 25% of bid quantity
-
Import products require OEM with Indian after-sales support
-
Factory pre-loaded OS and OEM warranty are mandatory
-
Delivery schedule follows original + extended period with minimum 30 days
Important Clauses
Payment Terms
Payment terms align to contract; exact structure to be defined in bid, with delivery milestones and warranty obligations
Delivery Schedule
Delivery starts after order date; option clause may adjust delivery time based on quantity changes with minimum 30 days
Penalties/Liquidated Damages
Penalties if delivery or performance targets are not met; LD terms to be clarified in final contract
Bidder Eligibility
-
Experience in supplying desktop computer hardware for government or large organizations
-
Ability to provide OEM warranty and after-sales service in India
-
Financial capability to manage procurement of equipment valued around ₹379,998
Tender Data
Bid Details
Quantity
6
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Shahid Bhagat Singh Nagar
Delivery Pincodes
144521
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Renu Bala Rattu | 144521,Mehindipur road near new Lakkar Mandi Garhi Kanogo At Balachaur. Mobile No.9876031214 | Shahid Bhagat Singh Nagar | Punjab | 144521 | 2 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9731461.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for similar desktop procurements
Financial statements or AL/turnover evidence
EMD deposit proof or alternative as per tender rules
Technical bid document outlining hardware specs (CPU, RAM, storage, OS, warranty)
OEM authorization certificate or authorized distributor certificate
Certificate of Indian office for OEM if products are imported
Product data sheets confirming OS pre-load and warranty terms
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD Plus HDD@7200 RPM |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 1000, 2000 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8") |
| WARRANTY | On Site OEM Warranty (in Year) | 1, 2, 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Nawanshahr desktop tender in Punjab 2026
Bidders must submit GST, PAN, experience certificates, financials, EMD proof, and a technical bid detailing CPU, RAM, storage, OS and warranty. Include OEM authorization and, if imported, Indian office certificate. Ensure IS pre-loaded OS and on-site warranty compliance, and prepare for 25% quantity variation.
What documents are required for Punjab desktop procurement in Nawanshahr
Required documents include GST registration, PAN, experience certificates for similar desktops, financial statements, EMD proof, OEM authorization or distributor certificate, technical datasheets confirming RAM, SSD/HDD sizes, OS, and warranty terms; Indian office certificate if any imported components are used.
What are the hardware specifications for the Punjab desktop bid
Specifications call for processor category, factory pre-loaded OS by Desktop OEM, RAM size in GB, SSD and HDD capacities, monitor availability and screen size in CM, and on-site OEM warranty duration; exact processor model to be supplied by bidder within bid response.
When is the delivery schedule for Nawanshahr desktop procurement
Delivery starts after order date with an option to adjust quantity by up to 25% at contract rates; extended delivery time is calculated as (increase/ original) × original period, minimum 30 days, and may extend to meet total contract period.
What is the role of OEM warranty in Punjab desktop tender
Bidder must provide on-site OEM warranty for the entire desktop configuration; warranty duration should be stated in years and must be honored for all units, with service support available within India for imported components via OEM authorized service.
What is the importance of Indian office certificate for imported desktops
If the desktops are imported, the OEM or authorized seller must have a registered Indian office for after-sales service; submit a certificate proving the existence of this office as part of the bid submission.
How to ensure compliance with pre-loaded OS requirement in Punjab bid
Respondents must confirm factory pre-loaded OS by Desktop OEM in the bid; provide data sheets or vendor letter confirming the OS license and version pre-installed, along with warranty terms and OS support commitments.