TenderDekho Logo
Active GEM

Indian Air Force Vehicle Hiring Service Tender 2025-2026, Sedan & Premium SUV Local/Outstation, EMD ₹48,600, Estimated Value ₹64.19 Lakh

Bid Publish Date

20-Jul-2026, 10:16 am

Bid End Date

30-Jul-2026, 11:00 am

EMD

₹48,600

Value

₹64,19,000

Location

RANGA REDDY , TELANGANA
Generate Docs

Progress

Issue20-Jul-2026, 10:16 am
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

1300

Bid Type

Two Packet Bid

Key Highlights

  • • - EMD amount explicitly defined: ₹48,600
  • • - Est. contract value stated: ₹6,419,000
  • • - Flexible contract scope: up to 50% quantity/duration increase before and after award
  • • - Multiple vehicle categories: Sedan (local), Premium SUV/MUV (local & outstation), ACX bus (short-term outstation)
  • • - Delivery/localization requirement: Service provider office in the state of consignee
  • • - Inspection rights: Purchaser may conduct pre/post inspections; third-party options available
  • • - No explicit brand/OEM constraints provided in data; comply with contractual terms and inspections

Categories 3

VEHICLE PASSENGER MOTOR VEHICLES VEHICLE HIRING SERVICE

Tender Overview

The Indian Air Force (Department Of Military Affairs) seeks vehicle hiring services on a per Vehicle-Day basis for multiple configurations, including Sedan (local), Premium SUV/MUV (local), Premium SUV/MUV (outstation), and AC Deluxe Bus (short term). Estimated value is ₹64.19 Lakh with an EMD of ₹48,600. Scope covers Local: 80 Kms x 10 Hours, 120 Kms x 12 Hours (round trip); Outstation: 700 Kms x 24 Hours (round trip); 9-12 Seater ACX buses for short-term outstation use. A 50% quantity/term flexibility is allowed before contract issuance, with post-issuance adjustments up to 50%. An office in the consignee state is mandatory. Inspection rights and third-party verification are described to ensure compliance.

Technical Specifications & Requirements

  • Vehicle categories: Sedan (local), Premium SUV/MUV (local), Premium SUV/MUV (outstation), Bus (ACX) for short-term outstation use
  • Journeys and timings: Local 80 Kms x 10 Hours; Local 120 Kms x 12 Hours; Outstation 700 Kms x 24 Hours; Round trips applicable
  • Service model: Per Vehicle-Day basis; Local and Outstation variants; Plain/Unspecified branding
  • Estimated value: ₹6,419,000; EMD: ₹48,600
  • Inspection: Pre/post inspection rights; option for independent inspection body; cost allocation per contract terms
  • Delivery/availability: Service provider must have an office in the state of the consignee; compliance with contractual inspection norms

Terms, Conditions & Eligibility

  • EMD: ₹48,600 (payment terms not detailed in data); bidder must provide undertaking of sound financial standing
  • Quantity/Duration flexibility: Up to 50% increase/decrease before contract issuance; post-issuance adjustments up to 50% with consent
  • Offices: Service provider must maintain an office in the consignee state; documentary evidence required
  • Inspection: Purchaser may inspect stores; may appoint third-party inspection; expenses borne by buyer unless rejected for non-conformance
  • Records and certifications: Bidder to ensure compliance with inspection procedures; provide notices to inspection authorities; maintain manufacturing/operational standards
  • Warranty/penalties: Not specified in provided data; standard practice suggests adherence to contractual specifications and post-delivery verification

Key Specifications

    • Service type: Vehicle Hiring Service on per Vehicle-Day basis
    • Vehicle categories: Sedan (local), Premium SUV/MUV (local & outstation), ACX Bus (short-term outstation)
    • Distances/time: 80 Kms x 10 Hours, 120 Kms x 12 Hours (local); 700 Kms x 24 Hours (outstation)
    • Route: Local and Outstation; Round trip applicability
    • EMD/Estimated value: ₹48,600; ₹6,419,000 total estimated contract value

Terms & Conditions

  • Key Term 1: 50% quantity/duration flex before and after award

  • Key Term 2: Service provider office must be in consignee state

  • Key Term 3: Purchaser may appoint inspection body with cost sharing as per contract

Important Clauses

Payment Terms

EMD amount is ₹48,600; contract may include payment terms within the final agreement; no explicit timelines provided in data

Delivery Schedule

Service delivery is on per Vehicle-Day basis with specified km/hr bundles; subject to final contract schedule

Penalties/Liquidated Damages

Not specified in provided data; typical contracts include LD for non-performance; details to be confirmed in contract

Bidder Eligibility

  • Not under liquidation or bankruptcy; no court receivership

  • Evidence of having an office in the consignee state

  • Experience in supplying vehicle-hiring services or similar transport contracts

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2025, 2024, 2026; Local; Plain; 80Kms x 10Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2025, 2024, 2026; Local; Plain; 120Kms x 12Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2025, 2024, 2026; Local; Plain; 80Kms x 10Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2025, 2024, 2026; Outstation; Plain; 700Kms x 24Hrs; Round Trip , Bus Hiring Service - Short Term - Outstation; 9-12; A.C. Deluxe (ACX); 700Kms x 24Hrs

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

14

Delivery Details

Delivery Locations

1

Delivery Cities

Rangareddi

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-RangareddiRangareddi--300-Maximum No. of Vehicles required in a Day/Event : 300

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 5

GeM-Bidding-9559710.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

- GST registration certificate

2

- Permanent Account Number (PAN) card

3

- Experience certificates of similar vehicle-hiring contracts

4

- Recent financial statements / Balance sheet

5

- EMD deposit proof (DT/DD/online receipt) of ₹48,600

6

- Technical bid documents showing fleet composition and compliance

7

- OEM authorization (if OEM-supplied vehicles are involved)

8

- Compliance undertaking regarding financial standing and non-liquidation status

Frequently Asked Questions

How to bid for vehicle hiring tender in India for IAF 2025-2026

Bidders should submit all required documents (GST, PAN, experience certificates, financial statements, EMD ₹48,600) and demonstrate fleet capacity for Sedan and Premium SUV/MUV categories. Ensure an office in the consignee state and readiness for pre/post inspections. Prepare a compliance matrix showing route specifics (80/120 Kms local, 700 Kms outstation) and submit within the tender timeline.

What documents are required for IAF vehicle hire submission in 2025

Required documents include GST registration, PAN, experience certificates for similar contracts, financial statements, EMD proof of ₹48,600, OEM authorizations if applicable, and technical bid detailing fleet and service capabilities. Ensure documentary evidence of office in the consignee state is provided to meet eligibility.

What are the technical specifications for IAF sedan and SUV hiring

Technical specs cover per-vehicle-day basis with local 80 Kms x 10 Hours, 120 Kms x 12 Hours, and outstation 700 Kms x 24 Hours; round trips apply; categories include Sedan local, Premium SUV/MUV local and outstation; ACX bus for short-term outstation use; no explicit IS standard listed in data.

When is EMD required for IAF vehicle hire tender and amount

EMD is ₹48,600 and must be submitted with bid as specified in tender terms. Provide online or demand draft proof. Ensure EMD accompanies the technical bid along with GST, PAN, and experience certificates to meet eligibility criteria.

What are the delivery and inspection terms for IAF transport tender

The buyer reserves inspection rights for stores, with possible third-party inspection. Costs may be recovered if goods fail to meet contractual specs. Service provider must facilitate inspection by notifying the inspecting authority and providing access to facilities and documentation required by contract terms.

What eligibility criteria are required for IAF vehicle service bids

Eligibility requires financial stability (no liquidation), existence of an office in the consignee state, and prior experience in vehicle-hiring or related transport services. Bidders must upload an undertaking confirming financial standing and non-bankruptcy status as part of bid submission.

What are the contract flexibilities before and after award for IAF bids

The buyer allows up to 50% increase/decrease in contract quantity or duration before issuance; after award, adjustments up to 50% are allowed with the service provider's consent. Lump-sum contracts may extend scope and value similarly with prior agreement from the supplier.

What are the vehicle categories included in IAF tender 2025-2026

Categories include Sedan (local), Premium SUV/MUV (local & outstation), and ACX Bus (short-term outstation). Distances cover local and outstation assignments with respective hours and kilometers; all rounded trips are included per vehicle-day basis within the stated routes.

TenderDekho

Offerings

Tender Alerts

5 types · 54 portals · AI-personalized

Competitor Intel

4 L+ companies · H2H analysis

GeM Services

Registration · Listing · Submission

 View All