TenderDekho Logo
GEM

Police Commissioners Office Rajkot Videography and Photography Services Tender Gujarat 2025

Bid Publish Date

24-Nov-2025, 7:29 pm

Bid End Date

04-Dec-2025, 8:00 pm

EMD

₹19,500

Value

₹6,50,000

Location

RAJKOT , GUJARAT

Progress

Issue24-Nov-2025, 7:29 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Categories 4

AD FILM SERVICES PHOTOGRAPHY SERVICE PHOTOGRAPHY WORK

Tender Overview

The Police Commissioners Office Rajkot invites bids for Videography and Photography Services including event coverage, cultural programs, photo editing and outdoor photography, with an estimated value of ₹6,50,000 and an EMD of ₹19,500. Location: Rajkot, Gujarat 360001. Scope covers multiple photography domains (digital, color, food, event) and post-production services. The contract allows volume/duration adjustments up to 25% at issue and post-issuance, with a reinforced option clause for excess charges. Bidders must understand the local presence requirement and deliverables tied to event-based coverage, under the Home Department Gujarat framework. Unique aspects include a fixed service scope attachment and mandatory certificates submission to avoid rejection, plus a documented service provider presence within the consignee state.

Technical Specifications & Requirements

  • Category: Videography and Photography Services (Event Coverage, Celebration Ceremony, Cultural Program, Photo Editing)
  • Estimated value: ₹6,50,000; EMD: ₹19,500
  • Payment/settlement: Excess settlement option enabled; bidders must declare applicability with supporting documents
  • EMD submission: Account Payee Demand Draft in favour of COMMISSIONER OF POLICE RAJKOT CITY, with scanned proof and hardcopy delivery within 5 days of bid end/opening
  • SOW: Refer to attached file for scope; no BOQ items available
  • Service availability: Local office required in the consignee state (Gujarat)
  • Compliance: Upload required certificates; ATC/Corrigendum applicability
  • Special clauses: 25% contract quantity/duration adjustment;

Terms, Conditions & Eligibility

  • EMD: ₹19,500 via DD; delivery of hardcopy DD within 5 days
  • Location constraint: Service provider office must be located in Gujarat
  • Documentation: Submission of all required certificates as per bid document and ATC/Corrections
  • Scope: SOW file attachment governs deliverables; non-submission may lead to rejection
  • Payment terms: As per contract with potential excess settlement in invoices
  • Acceptance: Bid may be rejected for non-compliance with certificate requirements
  • Additional terms: Any quantity/duration adjustments shall adhere to the 25% limit

Key Specifications

  • Category: Videography and Photography Services

  • Estimated value: ₹6,50,000

  • EMD: ₹19,500

  • Payment: Excess settlement option with supporting documents

  • Delivery: Local office presence in Gujarat

  • Documents: Certificates as per bid/ATC

Terms & Conditions

  • EMD amount and submission method via DD

  • 25% quantity/duration adjustment entitlement

  • Local Gujarat service provider office mandatory

  • Delivery of hardcopy DD within 5 days

Important Clauses

Payment Terms

Excess settlement allowed; declare applicability during invoicing with mandatory supporting documents; total invoice value including addons cannot exceed excess settlement percentage.

Delivery Schedule

Delivery of hardcopy DD within 5 days of Bid End/Opening; service delivery aligned to event schedules as per SOW.

Penalties/Liquidated Damages

Penalties attached via standard contract terms; LD if service levels or delivery timelines are not met per SOW.

Bidder Eligibility

  • Must have a Gujarat-based office or proven local presence

  • Experience in videography/photography for events and cultural programs

  • Financial stability with required turnover documentation

Documents 6

GeM-Bidding-8630027.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Police Commissioners Office Rajkot Photography and Videography Services Tender Gujarat 2025

Police Commissioners Office Rajkot

RAJKOT, GUJARAT

Posted: 16 November 2025
Closed: 26 November 2025
GEM

Videography and Photography Services - Photography and Videography; Event Coverage, Celebration Cer

Indian Oil Corporation Limited

BEGUSARAI, BIHAR

Posted: 10 September 2025
Closed: 24 September 2025
GEM

Shree Somnath Sanskrit University Junagadh videography services tender Gujarat 2025

Shree Somnath Sanskrit University Junagadh

JUNAGADH, GUJARAT

Posted: 24 December 2025
Closed: 8 January 2026
GEM

Videography and Photography Services - Photography and Videography; Event Coverage; Event Photograp

Shree Somnath Sanskrit University Junagadh

JUNAGADH, GUJARAT

Posted: 9 January 2025
Closed: 20 January 2025
GEM

Videography and Photography Services - Photography and Videography; Event Coverage; Event Photograp

Uttar Pradesh - Popular Destinations By Uttar Pradesh Tourism

MATHURA, UTTAR PRADESH

Posted: 22 January 2026
Closed: 6 February 2026
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for videography/photography services

4

Financial statements or turnover proof

5

EMD document (DD) of ₹19,500

6

Technical bid documents

7

OEM authorizations or service provider certifications (if applicable)

8

Proof of local office in Gujarat

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for videography services tender in Rajkot 2025?

Bidders must submit GST and PAN, experience proofs, financials, EMD ₹19,500 via DD to Commissioner of Police Rajkot City, plus technical bids and SOW-specific certificates. Ensure a Gujarat-based office and compliance with the 25% quantity/duration adjustment. Attach DD proof online and deliver hardcopy within 5 days of bid end.

What documents are required for Rajkot police photography tender 2025?

Required documents include GST registration, PAN, experience certificates for event photography, financial statements, EMD/DD receipt, technical compliance certificates, OEM authorizations if applicable, and evidence of a local Gujarat office. Non-submission may lead to bid rejection per ATC.

What is the EMD amount for the Rajkot videography project 2025?

The EMD is ₹19,500, payable via Account Payee Demand Draft in favor of COMMISSIONER OF POLICE RAJKOT CITY. A scanned DD proof must be uploaded with the bid, and the original hardcopy delivered within 5 days after bid end/opening.

What are the delivery terms for event photography services in Gujarat?

Delivery terms require a Gujarat-based service provider office and adherence to the attached SOW. The contract allows quantity/duration adjustments up to 25%, with invoices including any approved addon charges under the excess settlement framework.

What are the eligibility criteria for vendors providing event photography in Rajkot?

Vendors must demonstrate prior event photography experience, show financial stability, possess required certifications, and maintain a Gujarat office. Submission of all mandatory documents in the bid and compliance with ATC are essential for eligibility.

How will payments be processed for the Rajkot photography contract?

Payments follow contract terms with possible excess settlement allowances. Invoices must include approved addons within the specified percentage; payment timelines align with contract milestones and delivery of required documentation, including DD evidence and SOW compliance.

What is the scope of work for the Rajkot police photography tender 2025?

Scope covers event coverage, celebration ceremonies, cultural programs, outdoor photography, food photography, and post-processing like photo editing. The SOW attachment governs deliverables; ensure comprehensive coverage and timely delivery as per event schedule.

What is the importance of a local office for the Rajkot tender?

A local Gujarat-based office demonstrates compliance with state presence requirements. It supports service delivery, facilitates onsite coordination, and satisfies eligibility criteria to participate in the Rajkot City police photography procurement.