Police Commissioners Office Rajkot Videography and Photography Services Tender Gujarat 2025
Progress
Quantity
3
Bid Type
Two Packet Bid
Categories
4
Tender Overview
The Police Commissioners Office Rajkot invites bids for Videography and Photography Services including event coverage, cultural programs, photo editing and outdoor photography, with an estimated value of ₹6,50,000 and an EMD of ₹19,500. Location: Rajkot, Gujarat 360001. Scope covers multiple photography domains (digital, color, food, event) and post-production services. The contract allows volume/duration adjustments up to 25% at issue and post-issuance, with a reinforced option clause for excess charges. Bidders must understand the local presence requirement and deliverables tied to event-based coverage, under the Home Department Gujarat framework. Unique aspects include a fixed service scope attachment and mandatory certificates submission to avoid rejection, plus a documented service provider presence within the consignee state.
Technical Specifications & Requirements
- Category: Videography and Photography Services (Event Coverage, Celebration Ceremony, Cultural Program, Photo Editing)
- Estimated value: ₹6,50,000; EMD: ₹19,500
- Payment/settlement: Excess settlement option enabled; bidders must declare applicability with supporting documents
- EMD submission: Account Payee Demand Draft in favour of COMMISSIONER OF POLICE RAJKOT CITY, with scanned proof and hardcopy delivery within 5 days of bid end/opening
- SOW: Refer to attached file for scope; no BOQ items available
- Service availability: Local office required in the consignee state (Gujarat)
- Compliance: Upload required certificates; ATC/Corrigendum applicability
- Special clauses: 25% contract quantity/duration adjustment;
Terms, Conditions & Eligibility
- EMD: ₹19,500 via DD; delivery of hardcopy DD within 5 days
- Location constraint: Service provider office must be located in Gujarat
- Documentation: Submission of all required certificates as per bid document and ATC/Corrections
- Scope: SOW file attachment governs deliverables; non-submission may lead to rejection
- Payment terms: As per contract with potential excess settlement in invoices
- Acceptance: Bid may be rejected for non-compliance with certificate requirements
- Additional terms: Any quantity/duration adjustments shall adhere to the 25% limit
Key Specifications
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Category: Videography and Photography Services
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Estimated value: ₹6,50,000
-
EMD: ₹19,500
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Payment: Excess settlement option with supporting documents
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Delivery: Local office presence in Gujarat
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Documents: Certificates as per bid/ATC
Terms & Conditions
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EMD amount and submission method via DD
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25% quantity/duration adjustment entitlement
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Local Gujarat service provider office mandatory
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Delivery of hardcopy DD within 5 days
Important Clauses
Payment Terms
Excess settlement allowed; declare applicability during invoicing with mandatory supporting documents; total invoice value including addons cannot exceed excess settlement percentage.
Delivery Schedule
Delivery of hardcopy DD within 5 days of Bid End/Opening; service delivery aligned to event schedules as per SOW.
Penalties/Liquidated Damages
Penalties attached via standard contract terms; LD if service levels or delivery timelines are not met per SOW.
Bidder Eligibility
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Must have a Gujarat-based office or proven local presence
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Experience in videography/photography for events and cultural programs
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Financial stability with required turnover documentation
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Videography and Photography Services - Photography and Videography; Event Coverage, Celebration Ceremony, Cultural program; Event Photography, Digital Photography, Food Photography, Photo Editing Services, Outdoor Photography, Color Photography Servi..
Authority Records
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Documents 6
GeM-Bidding-8630027.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for videography/photography services
Financial statements or turnover proof
EMD document (DD) of ₹19,500
Technical bid documents
OEM authorizations or service provider certifications (if applicable)
Proof of local office in Gujarat
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | ********** Under PMA | 25-11-2025 19:35:00 | |
| 2 | ********** Under PMA | 04-12-2025 17:21:43 | |
| 3 | ********** Under PMA | 02-12-2025 13:08:43 | |
| 4 | ********** Under PMA | 03-12-2025 15:11:33 | |
| 5 | ********** Under PMA | 04-12-2025 19:52:20 | |
| 6 | ********** Under PMA | 02-12-2025 17:03:59 | |
| 7 | ********** Under PMA | 04-12-2025 16:04:36 |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for videography services tender in Rajkot 2025?
Bidders must submit GST and PAN, experience proofs, financials, EMD ₹19,500 via DD to Commissioner of Police Rajkot City, plus technical bids and SOW-specific certificates. Ensure a Gujarat-based office and compliance with the 25% quantity/duration adjustment. Attach DD proof online and deliver hardcopy within 5 days of bid end.
What documents are required for Rajkot police photography tender 2025?
Required documents include GST registration, PAN, experience certificates for event photography, financial statements, EMD/DD receipt, technical compliance certificates, OEM authorizations if applicable, and evidence of a local Gujarat office. Non-submission may lead to bid rejection per ATC.
What is the EMD amount for the Rajkot videography project 2025?
The EMD is ₹19,500, payable via Account Payee Demand Draft in favor of COMMISSIONER OF POLICE RAJKOT CITY. A scanned DD proof must be uploaded with the bid, and the original hardcopy delivered within 5 days after bid end/opening.
What are the delivery terms for event photography services in Gujarat?
Delivery terms require a Gujarat-based service provider office and adherence to the attached SOW. The contract allows quantity/duration adjustments up to 25%, with invoices including any approved addon charges under the excess settlement framework.
What are the eligibility criteria for vendors providing event photography in Rajkot?
Vendors must demonstrate prior event photography experience, show financial stability, possess required certifications, and maintain a Gujarat office. Submission of all mandatory documents in the bid and compliance with ATC are essential for eligibility.
How will payments be processed for the Rajkot photography contract?
Payments follow contract terms with possible excess settlement allowances. Invoices must include approved addons within the specified percentage; payment timelines align with contract milestones and delivery of required documentation, including DD evidence and SOW compliance.
What is the scope of work for the Rajkot police photography tender 2025?
Scope covers event coverage, celebration ceremonies, cultural programs, outdoor photography, food photography, and post-processing like photo editing. The SOW attachment governs deliverables; ensure comprehensive coverage and timely delivery as per event schedule.
What is the importance of a local office for the Rajkot tender?
A local Gujarat-based office demonstrates compliance with state presence requirements. It supports service delivery, facilitates onsite coordination, and satisfies eligibility criteria to participate in the Rajkot City police photography procurement.
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Documents 6
GeM-Bidding-8630027.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS