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Hqids Department Of Military Affairs Outdoor Communication Station Tender 2026 Pune Vizag 5KVA UPS ISI etc

Bid Publish Date

11-Feb-2026, 5:49 pm

Bid End Date

04-Mar-2026, 10:00 am

Progress

Issue11-Feb-2026, 5:49 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3780

Category

EP3030B-PAN8533 OUTDOOR COMMUNICATION STATION

Categories 21

PUBLIC ADDRESS SYSTEM CABBING EQUIPMENTS AMPLIFIERS BELL CONTROLLER SOLAR PHOTOVOLTAIC MODULE CONDUCTOR SOLAR CELLS POWER STETHOSCOPE BOX AUDIO VISUAL INSTRUMENT SPEAKER SOLAR PV PROJECT CABLE AUDIO EQUIPMENT ELECTRICAL BOXES UPS ATM AUDIO VISUAL ACCESSORY POWER WIRE SOLAR PHOTOVOLTAIC SYSTEM

Tender Overview

Hqids (Department Of Military Affairs) invites bids for a package of outdoor communication equipment and related accessories, including EP3030B-PAN-series items such as outdoor communication stations, stowage hooks for headsets, loudspeakers (1-4W), horn sets, 8-pole 4-way junction boxes, installation accessories, multi-core cables, 5 KVA UPS, 240W power amplifiers, 19-inch racks, and related 7-pin headset components. The scope is restricted to “supply of goods” with door delivery to designated MO locations (Vizag or SVP), and compliance with OEM/authorized seller requirements. 16 BOQ items indicate a broad system assembly and spares requirement, emphasizing compatibility and standardization across modules. A unique condition requires PHI Audiocom Systems Pvt Ltd, Pune, to confirm specification compliance and act as OEM-approved supplier. The procurement emphasizes on-site delivery against HQANC directives, with inspection by DQA(N) pre-dispatch or post-reception as applicable. The tender targets government-scale deployment with precise equipment lists and installation components.

Technical Specifications & Requirements

  • Product categories: EP3030B outdoor communication equipment, loudspeakers, horn sets, 8 pole 4-way junction boxes, 19 inch racks, UPS, power amplifiers, and ATC cables.
  • Key items: EP3004V-PAN5968-2244 19 inch rack, UPS 5 KVA, 240W power amplifier, 20 pair 0.5 mm LFH cables, 4 core ATC cables.
  • Standards/Compliance: OEM compliance; imported items require Indian registered office for after-sales service; inspection by DQA(N) prior to acceptance.
  • Delivery & installation: Door delivery to MO Vizag or MO SVP; installation accessories included; price breakdown must reflect Basic Price, GST, Freight, Packing, Duties.
  • Delivery timeline: Not explicitly stated; requires adherence to PO delivery period; PSPP options may apply with advance notice.
  • Payment: GST as per Govt rates; payment terms aligned with CDA SVP; partial supply/payments possible under PSPP terms as approved.
  • Inspection: Pre-dispatch at seller premises (if clause selected) or post-receipt at consignee site by DQA(N).
  • Bidder requirements: Only M/s PHI Audiocom Systems Pvt Ltd, Pune, on PAC basis; confirm conformity to ATC; ensure OEM alignment for compatibility.

Terms, Conditions & Eligibility

  • Scope: Only supply of goods; delivery door to MO Vizag/SVP; post/ pre-inspection via DQA(N).
  • OEM/import rule: Imported equipment must have an Indian-registered OEM or authorized seller for service support.
  • Delivery terms: Door delivery; strictly per HQANC directives; acceptance governed by I-NOTE and DQA(N).
  • Financials & docs: GST rates to be declared in price breakdown; bid must include comprehensive price components; EMD not stated here; PAC-based bidding by PHI Audiocom Systems.
  • Payment & extensions: PSPP option; extension requests to be made 2 months in advance of original EDS; CDA SVP handles payments.
  • Compliance & acceptance: Compliance with specification ATC; post-delivery inspection; penalties or LD not detailed here but implied by DQA(N).

Key Specifications

  • Outdoor communication equipment kit with EP3030B-PAN-series items

  • 8 pole 4-way junction box

  • 20 pair 0.5 mm dia LFH conductor cables

  • 4 core ATC cables, sizes: 24 0 2MM and 7 0 67 L E 2 5 SQ MM

  • UPS rating: 5 KVA

  • Power amplifier: 240W

  • 19 inch racks: standard 19 inch output/input racks

  • Headset with 7 pin plug and PTT switch (EP3004V-PAN5967-2244)

  • Isolated loudspeaker sets: 1W / 2W / 4W and horn LS 15W sets at 4W

Bidder Eligibility

  • PHI Audiocom Systems Pvt Ltd, Pune must submit PAC-based bid and confirm OEM compliance

  • OEM or Authorized Seller with India-based registered office for after-sales service

  • Evidence of prior delivery of similar outdoor communication equipment

  • Conformity to IS/IEC-like certifications (AOEM) and DQA(N) inspection readiness

Documents 5

GeM-Bidding-8855594.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 EP3030B-PAN8533 OUTDOOR COMMUNICATION STATION EP3030B-PAN8533 OUTDOOR COMMUNICATION STATION 18 no cwh_pbr 240
2 EP3030B-PAN1501 STOWAGE HOOK FOR HEADSET EP3030B-PAN1501 STOWAGE HOOK FOR HEADSET 4 no cwh_pbr 240
3 EP3030B-PAN9614 LOUDSPEAKER 1 2 4W NWT EP3030B-PAN9614 LOUDSPEAKER 1 2 4W NWT 62 no cwh_pbr 240
4 EP3030B-PAN9621-PAN7409 HORN LS 15W WT SET AT 4W EP3030B-PAN9621-PAN7409 HORN LS 15W WT SET AT 4W 76 no cwh_pbr 240
5 EP3030B-PAN9621-M-PAN7409 HORN LS 15W WT SET AT 4W BLAST PROOF AND DUSTPROOF EP3030B-PAN9621-M-PAN7409 HORN LS 15W WT SET AT 4W BLAST PROOF AND DUSTPROOF 1 no cwh_pbr 240
6 EP3030B-PAN2505 8 POLE 4 WAY JUNCTION BOX EP3030B-PAN2505 8 POLE 4 WAY JUNCTION BOX 6 no cwh_pbr 240
7 EP3030B-INST-1076-MB INSTALLATION ACCESSORIES EP3030B-INST-1076-MB INSTALLATION ACCESSORIES 1 set cwh_pbr 240
8 EP3030B-2014160 20 PAIR 0 5 MM DIA ATC SOLD CONDUCTOR LFH SHEATHED CABLE EP3030B-2014160 20 PAIR 0 5 MM DIA ATC SOLD CONDUCTOR LFH SHEATHED CABLE 950 mtr cwh_pbr 240
9 EP3030B-0013118 4 CORE CABLE CONDUCTOR MULTI STRAND ATC SIZE 24 0 2MM EP3030B-0013118 4 CORE CABLE CONDUCTOR MULTI STRAND ATC SIZE 24 0 2MM 2,500 mtr cwh_pbr 240
10 EP3030B-2018911 2 CORE CONDUCTOR 7 0 67 L E 2 5 SQ MM LFH SHEATHED EP3030B-2018911 2 CORE CONDUCTOR 7 0 67 L E 2 5 SQ MM LFH SHEATHED 150 mtr cwh_pbr 240
11 EP3030B-PAN-UPS 5 KVA UPS EP3030B-PAN-UPS 5 KVA UPS 1 no cwh_pbr 240
12 EP3030B-PAN5713 240W POWER AMPLIFIER EP3030B-PAN5713 240W POWER AMPLIFIER 3 no cwh_pbr 240
13 EP3030B-PAN8525 POWER SUPPLY JUNCTION BOX EP3030B-PAN8525 POWER SUPPLY JUNCTION BOX 2 no cwh_pbr 240
14 EP3004V-PAN5968-2244 STANDARD 19 INCH OUTPUT RACK WITH REQUIRED AMPLIFIERS EP3004V-PAN5968-2244 STANDARD 19 INCH OUTPUT RACK WITH REQUIRED AMPLIFIERS 1 no cwh_pbr 240
15 EP3004V-Q34-02N-2068 HEADSET WITH 7 PIN PLUG AND PTT SEITCH EP3004V-Q34-02N-2068 HEADSET WITH 7 PIN PLUG AND PTT SEITCH 4 no cwh_pbr 240
16 EP3004V-PAN5967-2244 STANDARD 19 INCH INPUT RACK WITH CONTROL SUBRACKS EP3004V-PAN5967-2244 STANDARD 19 INCH INPUT RACK WITH CONTROL SUBRACKS 1 no cwh_pbr 240

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar equipment delivery

4

Financial statements demonstrating turnover

5

EMD or equivalent security (as applicable in GeM terms)

6

OEM authorization or authorized seller certificate

7

Technical compliance certificates and manufacturer specifications

8

Inspection clearance documents from DQA(N) if applicable

Frequently Asked Questions

How to bid for outdoor communication equipment tender in Vizag with PHI Audiocom?

Bidders must submit PAC-based bids through GeM, confirm OEM compliance, provide OEM authorization, GST details, price breakdown (Basic, GST, freight, packing, duties), and ensure door delivery to MO Vizag/SVP. Compliance with DQA(N) inspection and HQANC directives is mandatory before acceptance.

What documents are required for MO SVP comms equipment tender in 2026?

Required documents include GST certificate, PAN, experience certificates for similar deliveries, financial statements, OEM authorization, technical compliance certificates, and any EMD or security as per GeM terms. Ensure post-delivery inspection readiness with DQA(N).

What are the key technical specifications for EP3030B outdoor stations?

Specifications cover EP3030B-PAN series items including loudspeakers (1/2/4W), horn LS 15W at 4W, 8-pole 4-way junction boxes, 19-inch racks, UPS 5 KVA, and 240W amplifiers. Compliance with OEM and installation accessories is required; cables include LFH 0.5 mm conductors and 4-core ATC cables.

What are the delivery terms for MO Vizag/SVP in this tender?

Delivery is door-to-door to MO Vizag or MO SVP as per HQANC directives; post-delivery acceptance requires I-NOTE and DQA(N) inspection. Any delays beyond PO delivery period affect payment timing through CDA SVP.

What is the payment structure and any PSPP terms for this bid?

GST will follow government rates; payments align with CDA SVP processes. PSPP may enable part-supply and staged payments if CFA approves; full lot delivery within the specified delivery period is mandatory for release of payments.

Who qualifies as the OEM for imported equipment in this tender?

Imported items must have an OEM or Authorized Seller with an India-registered office providing after-sales service. A certificate proving this must be submitted with bid to satisfy eligibility criteria.

What is the inspection process before acceptance for this supply?

Inspection can be pre-dispatch at seller premises if clause selected, or post-receipt at the consignee site by DQA(N). Items delivered with I-NOTE are subject to post-delivery checks for conformity with ATC specifications.

What are the required section references for price breakdown in GeM bids?

Bidders must provide a detailed price breakdown per item, including Basic Price, GST, Freight Charges, Packing Charges, and Customs Duties; ensure all items are quoted per GeM rules and reflect the GST as per government rates.