Hindustan Petroleum Corporation Ltd UPS System Tender India 2026 for Vertiv UPS System
Bid Publish Date
06-Aug-2026, 8:35 am
Bid End Date
31-Aug-2026, 4:00 pm
Location
Progress
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd. The procurement concerns a Vertiv UPS system under the scope of SC FOR VERTIV UPS SYSTEM. The tender allows a quantity variation up to 25% at contract; extension of delivery period follows a variable formula with a minimum 30 days. Location details are not disclosed; the requirement emphasizes UPS solutions, vendor capability, and ATC-compliant terms. The opportunity centers on supply and installation readiness with flexible quantities and adherence to delivery timing, at contracted rates. This tender emphasizes standard commercial flexibility and ATC-linked conditions that bidders must navigate to win HPCL procurement.
Technical Specifications & Requirements
- Product category: Vertiv UPS system (uninterruptible power supply) with potential installation and commissioning scope
- Quantity flexibility: up to 25% increase during contract and currency of contract
- Delivery timing rule: delivery from the last date of original delivery order with a minimum extension mechanism of 30 days; proportional time extension formula applies
- Standards/ATC: Refer to uploaded ATC document; must align with HPCL buyer terms and conditions
- BOQ items: Not specified; no separate BOQ items listed
- Brand/OEM context: Vertiv UPS systems indicated; Bidders should demonstrate OEM authorization and support capability
- ATC view link: Purchaser terms require compliance with the ATC document
- EMD/financials: Not disclosed in data; bidders should prepare standard bid security as per ATC
- Delivery/Installation: Implied installation/commissioning within contract terms
Terms, Conditions & Eligibility
- Quantity variation: Up to 25% at time of contract and during currency
- Delivery period: Commences from last date of original delivery order; extended time formula with minimum 30 days; may extend up to original period
- Price/contract: At contracted rates for any increased quantity
- ATC/document: Compliance with uploaded ATC terms required
- Warranty/aftercare: Not specified in dataset; bidders should reference ATC for warranties
- Submission readiness: Align with standard HPCL bid submission for electronics/UPS systems
- General compliance: Bidders must comply with all terms and conditions and ATC requirements
Key Specifications
-
Product/service names: Vertiv UPS system (uninterruptible power supply)
-
Quantities: Not specified; quantity variation up to 25% permitted
-
ESTIMATED value: Not disclosed
-
Experience: Demonstrate capability to supply/commission UPS systems
-
Quality/standards: ATC terms to be followed; Vertiv OEM requirements
-
Delivery/installation: Per original delivery order with extension rules
-
Warranty/AMC: Not specified in data; refer to ATC
Terms & Conditions
-
Quantity variation up to 25% during contract execution
-
Delivery extension rules with minimum 30 days timing
-
ATC compliance and OEM authorization required
Important Clauses
Payment Terms
Not specified in data; bidders should follow ATC guidance
Delivery Schedule
Delivery starts from the last date of original order; extension rules apply with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; ATC may contain LD terms
Bidder Eligibility
-
Demonstrated experience in supplying/commissioning UPS systems (Vertiv or equivalent)
-
OEM authorization for Vertiv UPS equipment or authorized distributor
-
Financial capability to handle contract fluctuations up to 25%
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
Yes (Mediation clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 mediation clause should not be routinely included in contracts and pre- litigation mediation can be taken up without any such clause also
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SC FOR VERTIV UPS SYSTEM
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
18
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
1095
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Banothu Sunil Kumar | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 1 | 1095 | - |
Authority Records
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Documents 5
GeM-Bidding-9685186.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
4 Updates Update
Extended Deadline
31-Aug-2026, 10:30 am
Opening Date
31-Aug-2026, 11:00 am
Update
Extended Deadline
27-Aug-2026, 10:30 am
Opening Date
27-Aug-2026, 11:00 am
Update
Extended Deadline
24-Aug-2026, 10:30 am
Opening Date
24-Aug-2026, 11:00 am
Update
Extended Deadline
20-Aug-2026, 10:30 am
Opening Date
20-Aug-2026, 11:00 am
Required Documents
GST registration
PAN card
Experience certificates (similar UPS system supply/installation)
Financial statements (as required by ATC)
EMD/Security deposit documents (as specified in ATC)
Technical bid documents demonstrating Vertiv UPS capability
OEM authorization confirming Vertiv as OEM or authorized distributor
Any additional documents specified in Buyer Added ATC
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid in HPCL UPS system tender in India 2026 for Vertiv
Bidders must submit GST, PAN, and experience certificates, plus an EMD as per ATC. Ensure Vertiv OEM authorization is included and reference the uploaded ATC for warranties, delivery, and payment terms. Prepare technical bid showing Vertiv UPS capabilities and installation readiness; follow delivery extension rules and contract quantity variation.
What documents are required for HPCL Vertiv UPS tender submission India
Essential documents include GST certificate, PAN card, experience certificates for UPS supply/installation, financial statements, EMD/security deposit, OEM authorization for Vertiv, and technical compliance documents. ATC may mandate additional certifications; ensure all documents align with the bid format and HPCL guidelines.
What are the delivery extension rules for HPCL UPS tender in India
Delivery can extend beyond the original period if the option clause is exercised, with the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Extensions may continue up to the original delivery period under ATC terms.
What standards or OEM requirements apply to Vertiv UPS tender India
Bidders must comply with Vertiv OEM requirements and any standards stated in the uploaded ATC. Expect IS/ISO alignment where applicable and warranty terms from ATC. Ensure Vertiv authorisation is provided and installation capability demonstrated.
When is the HPCL Vertiv UPS tender submission deadline India
The dataset does not specify a submission deadline. Bidders should consult the ATC document linked by the buyer and monitor HPCL tender portals for the exact closing date and bid submission instructions, ensuring timely submission of all required documents.
What is the EMD amount for the HPCL UPS tender India
The EMD amount is not disclosed in the provided data. Bidders must refer to the ATC document for the exact EMD or bid security percentage, and prepare payment via the specified mode prior to bid submission.
How to verify eligibility for HPCL UPS procurement India 2026
Eligibility requires UPS supply/installation experience, Vertiv OEM authorization, financial capability to handle quantity fluctuations up to 25%, and compliance with ATC terms. Gather experience certificates, OEM authorizations, and financial documents to demonstrate capability.
What are the delivery terms for Vertiv UPS procurement HPCL
Delivery terms specify commencement from the last date of the original delivery order, with possible extension as per option clause. Minimum extension period is 30 days; extended delivery may occur within contracted rates for increased quantity up to 25%.