Commissionerate Of Rural Development Kerala Laptop Tender Entry and Mid Level 2026 - Kerala GeM 25% Quantity Flexibility & Local Service
Progress
Key Highlights
- • Brand-specific proven performance required for the preceding three financial years
- • Must have a fully operational authorized service center within the consignee district
- • Current, active OEM laptop models with OEM warranty; no EOL/EOS products
- • Kerala GST registration with office address in Kerala is mandatory
- • Bid must include three completion certificates/work orders in Kerala (FY 2023-24 to 2025-26)
- • Quantity can be increased/decreased by up to 25% during contract at contracted rates
Tender Overview
The procurement is issued by the Commissionerate Of Rural Development under the Local Self Government Department Kerala for Entry and Mid Level Laptop - Notebook (Q2). The contract includes a 25% quantity increase/decrease option at contracted rates, with delivery time adjustments based on the original period. A Kerala GST registered office is mandatory, and bidders must demonstrate three completion certificates from 2023-24 to 2025-26 for similar supply, installation, and commissioning. A proven track record of supplying the exact proposed brand in the last three financial years is required, along with a local service center in the consignee district and certified engineers for warranty support. All hardware must be active OEM-warrantied and non-EOL/EOS. A RAM/CPU/Storage mix is not specified in available data, but OEM-warranty compliance and brand-specific performance documentation are essential.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Laptop - Notebook
- Procurement scope: supply, installation, and commissioning of laptops within Kerala
- Delivery flexibility: 25% quantity variation during contract and extended currency delivery period as per option clause
- Vendor requirements:
- Legally registered office in Kerala with valid GST registration reflecting address
- Documented evidence of at least three completion certificates/work orders via GeM in 2023-24 to 2025-26
- Brand-specific performance proof for last three financial years (GeM invoices/awards)
- Fully operational authorized service center within the consignee district with qualified engineers
- Lifecycle: Only current, active OEM models with sustained manufacturer warranty; EOL/EOS not accepted
- Warranty/Support: OEM warranty coverage required; service center to handle warranty and technical support
- Other notes: No BOQ items available, no explicit technical specs published in data
Terms, Conditions & Eligibility
- EMD: Not specified in data
- Office requirement: Registered office in Kerala; GST certificate required
- Experience: Minimum three completion certificates or work orders in Kerala from 2023-24 to 2025-26; brand-specific performance for prior three years
- Service readiness: Authorized service center in district; engineers certified for warranty support
- Delivery terms: Delivery schedule aligned with original delivery period; optioned quantities influenced by 30-day minimum rules
- Warranty: OEM warranty mandatory; no EOL/EOS models
- Documentation: Submit GST, PAN, experience certificates, proof of brand-specific supply, and service center proof
- Contract flexibility: Option clause allows 25% quantity variation during contract and currency
Key Specifications
-
Entry and Mid Level Laptop - Notebook (no explicit model or spec published)
-
OEM warranty required; non-EOL/EOS models
-
Service center within consignee district with qualified engineers
-
Kerala-based registered office with GST registration
-
Brand-specific performance documentation for last 3 financial years
-
Quantity variation up to 25% during contract
Terms & Conditions
-
Delivery terms permit 25% quantity variation at contracted rates
-
Must have Kerala-based GST-registered office and service center
-
Minimum three completion certificates in Kerala required
-
Brand-specific performance documentation for three financial years required
-
Active OEM warranty mandatory; no obsolete models
Important Clauses
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time calculations apply when option clause exercised, with a minimum 30 days
Brand-Specific Proven Performance
Bidder must demonstrate prior supply of the exact brand within Kerala for 3 financial years with verifiable GeM invoices or client certificates
Local Service Support
Authorized service center must be operational in the consignee district with qualified engineers for warranty support
Bidder Eligibility
-
Bidder must have a Kerala-registered office with GST
-
Demonstrated supply/installation experience for similar laptops in Kerala
-
Active OEM warranty on offered models and local service support availability
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Kottayam
Delivery Pincodes
686122
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sajan M | 686122,Erattupetta Block Panchayth Aruvithura P.O Kottayam | Kottayam | Kerala | 686122 | 2 | 45 | - |
Authority Records
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Documents 2
GeM-Bidding-9724159.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate reflecting Kerala address
PAN card of bidder
Three completion certificates or work orders in Kerala (FY 2023-24, 2024-25, 2025-26)
Documentation proving brand-specific supply history for last 3 financial years
Proof of an authorized service center within the consignee district
Addresses, contact details, and engineer qualifications for service center
Proof of current OEM warranty coverage for offered laptops
Frequently Asked Questions
Key insights about KERALA tender market
How to bid in the Kerala laptop tender for 2026?
To bid, ensure your Kerala-registered GST office is valid, provide three completion certificates in Kerala (FY 2023-24 to 2025-26), prove brand-specific supply history for three years, and show an authorized service center in the consignee district with qualified engineers. Include OEM-warranty coverage for the offered laptops.
What documents are required for the Kerala laptop procurement?
Submit GST certificate, PAN card, three Kerala completion certificates, proof of three-year brand-specific supply, service center address proof, OEM warranty details, and bidder’s business details. Also provide GeM invoices or contracts for past brand experience within Kerala.
What is the delivery period and option clause for quantity changes?
Delivery starts after the original delivery order; option clause enables up to 25% variation in quantity. Extended delivery time uses formula (increased quantity/ original quantity) × original delivery period, minimum 30 days; contract may extend to original delivery duration.
Which brands qualify for Kerala laptop procurement with service support?
Only current, active OEM laptop models with ongoing OEM warranty qualify. End-of-Life or End-of-Support products are not entertained; brand-specific performance proof for the last three financial years is required.
What is required to prove local service support in Kerala?
Provide a valid address proof of an authorized service center within the consignee district, along with evidence of certified engineers able to deliver warranty and technical support in a timely manner.
Are there any minimum experience criteria for bidders?
Yes. Bidders must show three completion certificates/work orders in Kerala for similar supply, installation, and commissioning (FY 2023-24 to 2025-26) via GeM, plus brand-specific performance documentation for three years.
What is the governance for price adjustments during the contract?
Price adjustments are permissible up to a 25% quantity change at contracted rates; delivery timelines adjust per the original and extended delivery periods, respecting the 30-day minimum rule when applying the option clause.
How to demonstrate brand-specific performance history?
Submit verifiable documents such as GeM invoices, contract copies, or client satisfaction certificates showing successful supply of the same brand for the preceding three financial years.