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Indian Army Department of Military Affairs Hose & Automotive Spare Parts Tender 2025 - IS/ OEM Compliance & 25% Quantity Option

Bid Publish Date

22-Nov-2025, 6:24 pm

Bid End Date

02-Dec-2025, 7:00 pm

Progress

Issue22-Nov-2025, 6:24 pm
AwardPending
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Quantity

21

Key Highlights

  • OEM/Authorized Seller with India registered office for imported items
  • Quantity flexibility up to 25% during contract and currency of contract
  • Delivery period adjustments with minimum 30 days guaranteed
  • No explicit quantities or values published; prepare for BOQ variability
  • Wide range of automotive spare parts including hoses, seals, fog lamps, filters, and brakes
  • BOQ contains 13 items; exact items to be confirmed during bid clarification

Categories 14

Tender Overview

The tender is issued by the Indian Army under the Department Of Military Affairs for a range of automotive and mechanical components including HOSE FLEXIBLE, CLAMP HOSE, OIL SEAL, FRONT FOG LAMP ASSY, FOG LIGHT BULB, WIPER ARM, ASSY LINK ROD, BRAKE SHOE, BRAKE SHOE FRT, DRIVE ASSY, BUSH KING PIN, OIL FILTER, and FUEL FILTER. The BOQ comprises 13 items, with no explicit quantity or unit details published in the data. The procurement context implies a broad spares supply contract for military vehicles, with potential for multi-line fulfillment under standard military supply terms. The buyer reserves latitude to adjust quantities by up to 25% during both initial and ongoing contract periods, and to extend delivery timelines accordingly. This tender requires compliance with OEM support provisions for imported goods, including a registered Indian office for after-sales service.

Location/Category: nationwide military spares categories spanning automotive and mechanical components. The opportunity requires bidders to align with Indian OEM support obligations and to plan for potential quantity variability under the option clause, ensuring readiness to scale supply per contract at contracted rates.

Keywords: tender in India, Indian Army procurement, auto spare parts tender 2025, OEM after-sales India, option clause in military tender.

Technical Specifications & Requirements

  • Product scope includes a diverse range of automotive spare parts: HOSE FLEXIBLE, CLAMP HOSE, OIL SEAL, FRONT FOG LAMP ASSY, FOG LIGHT BULB, WIPER ARM, ASSY LINK ROD, BRAKE SHOE (FRONT), DRIVE ASSY, BUSH KING PIN, OIL FILTER, FUEL FILTER and related components.
  • No explicit technical specs, dimensions, or model numbers are disclosed in the tender data.
  • BOQ lists 13 items; no quantitative values or units provided.
  • OEM/Imported product clause requires an established Indian office for after-sales service for imported items.
  • The contract may involve standard military supply conditions, with emphasis on timely delivery and vendor reliability.
  • Emphasis on maintaining continuity of supply and compatibility with existing platforms used by the Indian Army.

Terms, Conditions & Eligibility

  • Option Clause allows increasing/decreasing quantity up to 25% of bid/contract quantity during and after award, with delivery timelines adjusted by a formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • For imported/foreign products, an OEM or Authorized Seller must have a registered office in India to provide after-sales service support in India.
  • Bidders must comply with these terms and demonstrate capability to deliver variable quantities at contracted rates while ensuring timely delivery and post-sale service.
  • No explicit EMD, payment terms, or delivery schedules are provided in the data; bidders should prepare for standard government procurement terms and ensure OEM authorization where required.

Key Specifications

    • Product scope includes: HOSE FLEXIBLE, CLAMP HOSE, OIL SEAL, FRONT FOG LAMP ASSY, FOG LIGHT BULB, WIPER ARM, ASSY LINK ROD, BRAKE SHOE (FRONT), BRAKE SHOE FRT, DRIVE ASSY, BUSH KING PIN, OIL FILTER, FUEL FILTER
    • Quantities/Units: Not disclosed in data; bidders must rely on BOQ at bid time
    • Standards/Compliance: Not specified in tender; ensure OEM/ISI or ISO alignment if required by clarified scope
    • Delivery & Support: Indian OEM presence required for after-sales service for imported items
    • Pricing Mechanics: Contracted rates apply to increased/decreased quantities within the 25% option
    • Installation/Acceptance: Not specified; plan for standard military acceptance procedures

Terms & Conditions

  • Option-based quantity adjustments up to 25% with calculated delivery extension

  • OEM/Authorized Seller must have India-based registered office for imported goods

  • BOQ comprises 13 items; precise quantities and units to be confirmed

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government procurement payment terms and ensure compliance with contract rates for revised quantities.

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended period calculated by formula and minimum 30 days; option clause may extend delivery time.

Penalties/Liquidated Damages

Not specified in data; bidders should monitor for LD terms typical in military supply contracts and ensure performance guarantees per contract.

Bidder Eligibility

  • Experience in supplying automotive spare parts or equivalent components to government/defense sectors

  • Evidence of financial stability and GST compliance

  • OEM authorization for imported items with India-based after-sales support

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Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HOSE FLEXIBLE HOSE FLEXIBLE 1 nos sudippaul806 21
2 CLAMP HOSE CLAMP HOSE 6 nos sudippaul806 21
3 OIL SEAL OIL SEAL 2 nos sudippaul806 21
4 FRONT FOG LAMP ASSY FRONT FOG LAMP ASSY 1 nos sudippaul806 21
5 FOG LIGHT BULB FOG LIGHT BULB 2 nos sudippaul806 21
6 WIPER ARM WIPER ARM 2 nos sudippaul806 21
7 ASSY LINK ROD ASSY LINK ROD 1 nos sudippaul806 21
8 BRAKE SHOE BRAKE SHOE 1 nos sudippaul806 21
9 BRAKE SHOE FRT BRAKE SHOE FRT 1 nos sudippaul806 21
10 DRIVE ASSY DRIVE ASSY 1 nos sudippaul806 21
11 BUSH KING PIN BUSH KING PIN 1 nos sudippaul806 21
12 OIL FILTER OIL FILTER 1 nos sudippaul806 21
13 FUEL FILTER FUEL FILTER 1 nos sudippaul806 21

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (as applicable per tender)

6

Technical bid submission documents

7

OEM authorization letters for imported items

8

Certificates evidencing Indian office for after-sales service (for imported items)

Frequently Asked Questions

How to bid on Indian Army automotive spare parts tender 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD, technical bid, OEM authorizations, and proof of India-based OEM support for imported items. Ensure compliance with the 25% quantity option and prepare for variable BOQ quantities across 13 items.

What documents are required for Indian Army hose and filter tender 2025?

Submit GST certificate, PAN, experience certificates in similar supply, financial statements, EMD documentation, technical bid, OEM authorization for imported parts, and evidence of an India-based after-sales service office for imported items.

What are the delivery terms for the 25% quantity option in this tender?

Delivery is calculated at contract start; if quantities increase, delivery time extends by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may apply during currency of contract.

What OEM requirements exist for imported products in this procurement?

Imported items must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service; submit certification confirming India-based support as part of bid submission.

What categories of parts are covered in this Indian Army tender 2025?

The scope includes HOSE FLEXIBLE, CLAMP HOSE, OIL SEAL, FRONT FOG LAMP ASSY, FOG LIGHT BULB, WIPER ARM, ASSY LINK ROD, BRAKE SHOE (FRONT), BRAKE SHOE FRT, DRIVE ASSY, BUSH KING PIN, OIL FILTER, FUEL FILTER, across 13 items.

How is payment expected under the Indian Army auto parts contract?

Payment terms are not specified in the data; bidders should anticipate standard government terms, with contracted rates applying to revised quantities and adherence to delivery milestones and performance criteria.

What are the eligibility criteria for bidders in this procurement 2025?

Eligibility requires prior experience supplying similar automotive/spares to government or defense bodies, valid GST and PAN, demonstrated financial stability, and OEM authorization for imported components with India-based service capability.

Where can bidders find the BOQ details for this tender 2025?

BOQ lists 13 items (N/A quantities in data); bidders should await clarification and rely on official bid documents to confirm itemwise quantities, units, and technical specs prior to submission.

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