GEM

Indo Tibetan Border Police Solar Water Heating System Procurement 2025 IS 12976:1990 Qualified Solar Water Heater

Bid Publish Date

11-Nov-2025, 7:33 pm

Bid End Date

02-Dec-2025, 8:00 pm

Bid Opening Date

02-Dec-2025, 8:30 pm

EMD

₹2,87,303

Progress

Issue11-Nov-2025, 7:33 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

452

Category

Solar Water Heating System as per IS 12976:1990

Bid Type

Two Packet Bid

Key Highlights

  • Indigenous manufacturer or experienced solar water heater supplier requirement
  • IS 12976:1990 (Q3) compliance for solar water heating systems
  • ISO 9001 certification and BIS/type test certificates mandatory
  • 5-year OEM warranty with on-site service capability in India
  • 25% quantity variation option during contract and currency
  • Escalation matrix and nationwide service centers requirement
  • Delivery terms triggering from original/extended delivery period with minimum 30 days
  • No fixed BOQ items; qualification based on product standards and installation scope

Categories 1

Tender Overview

Indo Tibetan Border Police (ITBP) invites bids for a Solar Water Heating System compliant with IS 12976:1990 (Q3) for deployment at NE FTR HQ, C/o 99 APO and related BOPs. The opportunity covers procurement, installation and commissioning with an EMD of ₹287,303 and a warranty period of 5 years. The contract emphasizes an indigenous manufacturer or experienced solar firm, support through an escalation matrix, and mandatory certifications (ISO 9001, BIS/type tests). The BOQ shows zero items, indicating a project-based scoping with specified product standards rather than a fixed quantity schedule. Unique terms include option-based quantity adjustments up to 25%, and a delivery framework tied to original and extended delivery periods with minimum 30 days. This tender targets suppliers able to demonstrate strong after-sales service and nationwide installation capacity in India.

Technical Specifications & Requirements

  • Product: Solar Water Heating System (ETC-Type) per IS 12976:1990, suitable for BOP installations across NE FTR and 99 APO locations.
  • Certifications: ISO 9001 certification for bidder or OEM; BIS licence and relevant type test/approval certificates.
  • Warranty & Support: 5-year warranty from final acceptance or after commissioning; OEM warranty certificates required at delivery; established service network and local service centers near consignee destinations.
  • Documentation & Service: Escalation matrix with service support contacts; evidence of indigenous manufacture or proven solar system experience; installation, commissioning, and maintenance capability in India.
  • Terms: Option clause allows ±25% quantity variation; delivery period linked to original date with extended calculation rules; ensure compliance with ATC and product specification.

Terms, Conditions & Eligibility

  • EMD: ₹287,303.
  • Experience/Eligibility: Indigenous manufacturer or experienced solar water heater firm; demonstrated capability for installation and commissioning across NE FTR/HQ 99 APO.
  • Certificates: ISO 9001; BIS licence; type test and approval certificates; OEM authorizations if applicable.
  • Warranty & Service: 5-year warranty; robust after-sales network with active service centers nationwide; escalation matrix required.
  • Delivery & Compliance: Delivery terms aligned to original and extended periods with minimum 30 days; adherence to bid document terms and ATC; installation and commissioning included where specified.

Key Specifications

  • Solar Water Heating System as per IS 12976:1990 (Q3) with ETC-type configuration

  • Warranty: 5 years from final acceptance or after commissioning

  • Certification: ISO 9001 for bidder or OEM; BIS licence; product type tests

  • Service: Established Indian service network with local centers near consignee destinations

  • Delivery: Option clause enabling up to 25% quantity variation; minimum 30 days added delivery time

  • Documentation: OEM authorizations and all prescribed product certificates at bid submission

Terms & Conditions

  • EMD amount of ₹287,303 and payment/document submission requirements

  • Delivery terms with 25% variation and extended delivery time computation

  • Mandatory ISO 9001, BIS/type tests, and 5-year warranty with service centers

Important Clauses

Payment Terms

Payment terms align with standard government practice; detailed terms to be specified in the bid document and ATC

Delivery Schedule

Delivery period governed by original delivery date; extended period applies with calculation ((increased quantity ÷ original quantity) × original delivery period) subject to minimum 30 days

Penalties/Liquidated Damages

Penalties/LDs per contract terms for late delivery or non-conformity; exact rates to be defined inATC

Bidder Eligibility

  • Indigenous manufacturer or solar water heater system integrator with proven BEP capacity

  • Demonstrated installation/comissioning capability in India

  • Compliance with ISO 9001 and BIS/type tests; valid GST and financials

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

ISO 9001 certification document

4

BIS licence and type test certificates

5

OEM authorization (if applicable)

6

Experience certificates for solar water heating projects

7

Financial statements or proof of financial stability

8

Escalation matrix for service support

9

Proof of indigenous manufacturing or local presence in India

Frequently Asked Questions

How to bid in ITBP solar water heating tender in NE FTR 2025

Bidders must meet eligibility criteria for indigenous manufacturers or experienced solar firms, provide ISO 9001 and BIS/type test certificates, submit GST/PAN, experience proofs, and EMD of ₹287,303. Include OEM authorizations and the escalation matrix with service capabilities across India; delivery terms allow up to 25% quantity variation.

What documents are required for ITBP solar water heater procurement 2025

Required documents include GST registration, PAN, ISO 9001 certificate, BIS licence and type test certificates, OEM authorization if applicable, experience certificates for similar projects, financial statements, and service escalation matrix. Submit warranty terms and evidence of nationwide service centers.

What are the technical standards for ITBP solar water heater tender

System must comply with IS 12976:1990 (Q3) for solar water heating; bidder or OEM must hold ISO 9001; BIS licences and type test certificates are mandatory. The contract requires five-year warranty supported by an established Indian service network.

When is delivery expected for ITBP solar water heater order 2025

Delivery terms are linked to the original delivery date with an option-based extension. If quantity increases, extended time is calculated as (increased/original) × original period, with a minimum extension of 30 days; final delivery schedule per ATC and PO terms.

What is the EMD amount for ITBP solar water heating tender 2025

The EMD amount is ₹287,303. Bidder must submit this amount via the specified payment mode alongside the bid. EMD acts as a security deposit to ensure bid seriousness and compliance with ITBP procurement terms.

What warranty and after-sales support are required for ITBP solar system

A 5-year warranty from final acceptance or after commissioning is required. The seller must provide OEM warranty certificates, establish installation, commissioning, training, and maintenance services in India, and share service centers near consignee locations for timely support.

Which qualifications prove bidder eligibility for ITBP solar tender 2025

Proven indigenous manufacturing or solar system installation experience, ISO 9001 certification, BIS/type test approvals, OEM authorizations if applicable, and evidence of a capable after-sales network with regional service centers across India.

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