NICSI Rise with SAP S4 HANA FUE License Procurement Bhopal Madhya Pradesh 2025
Bid Publish Date
22-Oct-2025, 4:15 pm
Bid End Date
19-Nov-2025, 6:00 pm
EMD
₹30,00,000
Location
Progress
Tender Overview
National Informatics Centre Services Incorporated (nicsi), operating under the Department of Electronics and Information Technology, seeks a Rise with SAP S4 HANA FUE license for 5 years for delivery at Bhopal, Madhya Pradesh 462001. The tender references a License procurement with an estimated scope, bearing an EMD of ₹3,000,000. An option clause allows a ±25% quantity adjustment at contracted rates, with delivery computed from the last delivery order date and a minimum 30-day extension. The winning bidder must align with the buyer ATCs requiring license delivery within 30 days and may face penalties for delays. GeM contract integration and service-support readiness are emphasized, including dedicated toll-free support and escalation matrices. This opportunity centers on SAP S4 HANA licensing for government operations within MP, with renewal terms extending across subsequent years under the same rates.
Technical Specifications & Requirements
- Product/Service: Rise with SAP S4 HANA FUE license for 5-year term
- Location/Delivery: Bhopal, Madhya Pradesh 462001; delivery within 30 days of work order
- Financials: EMD ₹3,000,000; potential 25% variation in quantity during contract term; penalties apply for delays
- Contract Terms: GeM contract alignment; PBG, PAC, and bank details to be submitted; 0.5% weekly penalty up to 5% for renewals
- Support: Dedicated toll-free service contact; escalation matrix; service centers required in the state of consignee location or established within 30 days post-award
- Compliance: Upload all required certificates; TAC/ATC adherence; acceptance via signed letterhead with authority and stamp.
Terms, Conditions & Eligibility
- EMD: ₹3,000,000
- Delivery: 30 days from work order; extended time proportional to quantity changes (minimum 30 days)
- Penalties: 0.5% of yearly license cost per week for delays, up to 5%; possible contract cancellation and BG forfeiture
- Service Requirements: Dedicated toll-free support, escalation matrix, functional service center in the state or 30-day establishment window
- Documentation: Upload all required certificates; GeM contract number must appear on PBG; PAC and bank details to be provided
Key Specifications
-
EMD amount: ₹3,000,000
-
Delivery period: 30 days from work order date
-
Option clause: ±25% quantity adjustment at contracted rates
-
Penalty: 0.5% of annual license cost per week for delays, max 5%
-
Service requirement: Dedicated toll-free support and escalation matrix
-
Service center: Functional center in the state or established within 30 days
-
Compliance: GeM Contract number to be mentioned in PBG
Terms & Conditions
-
EMD amount and payment terms specified
-
Delivery timeline and penalty structure clearly defined
-
Option for quantity variation during contract term
-
Service support, escalation, and regional service centers required
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GeM contract integration and documentation prerequisites
Important Clauses
Payment Terms
GeM contract alignment; EMD to be submitted; PBG with GeM contract number required; penalties apply for delays at 0.5% per week up to 5%
Delivery Schedule
License delivery within 30 days from work order; extended delivery time proportional to quantity changes, minimum 30 days
Penalties/Liquidated Damages
0.5% of annual license cost per week for delay; maximum 5%; potential cancellation and forfeiture of BG for extended delays
Bidder Eligibility
-
Proven experience in SAP S4 HANA license provisioning
-
Financial capacity to mobilize ₹3,00,00,000 EMD and related commitments
-
Presence of functional service center in Madhya Pradesh or demonstrated capability to establish within 30 days
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AURISEN DIGITAL PRIVATE LIMITED Under PMA | Make : SAP Model : SAP S4 HANA Title : Rise with SAP S4 HANA FUE License for 5 Years | 19-11-2025 17:18:35 | |
| 2 | ORANE CONSULTING PRIVATE LIMITED Under PMA | Make : SAP Model : SAP S4 HANA Title : Rise with SAP S4 HANA FUE License for 5 Years | 19-11-2025 17:55:00 | |
| 3 | UNEECOPS BUSINESS SOLUTIONS PRIVATE LIMITED Under PMA | Make : SAP Model : SAP S4/HANA Title : Rise with SAP S4 HANA FUE License for 5 Years | 19-11-2025 16:55:01 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ORANE CONSULTING PRIVATE LIMITED Under PMA | Item Categories : Rise with SAP S4 HANA FUE License for 5 Years |
Tender Data
Bid Details
Quantity
60
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1000
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Rise with SAP S4 HANA FUE License for 5 Years
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-8499725.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
19-Nov-2025, 12:30 pm
Opening Date
19-Nov-2025, 1:00 pm
Update
Required Documents
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for SAP license tender in Bhopal 2025?
Bidders must meet eligibility, submit EMD ₹3,000,000, provide GeM-compliant PBG with contract number, and upload required certificates. Delivery is 30 days from work order with 0.5% weekly penalties for delays up to 5%. Ensure dedicated toll-free support and state-service center readiness.
What documents are required for NICSI SAP license procurement 2025?
Submit GST certificate, PAN, experience certificates, financial statements, EMD proof, technical compliance documents, OEM authorizations (if any), and signed ATC on company letterhead. Include GeM PBG details and PAC/bank information as specified.
What are the delivery and penalty terms for the SAP license?
Delivery must occur within 30 days from work order. Delay attracts 0.5% of annual license cost per week, capped at 5%. If extended due to quantity changes, total time adjusts accordingly, but must not violate the minimum 30-day rule.
Which service-center requirements apply to Madhya Pradesh bids?
Bidder must maintain a functional service center in the Consignee state or establish one within 30 days of award. Payment release is contingent on documentary evidence of establishment; toll-free support must be provided.
What is the option clause for quantity changes in this tender?
Up to ±25% quantity variation at contracted rates can be ordered. Delivery time scales with the ratio of increased to original quantity, subject to a minimum of 30 days and possible extension up to the original delivery period.
What are the GeM contract requirements for PBG in this bid?
Bidders must include the GeM contract number on the Price Bid Guarantee (PBG). Ensure PAC and bank details are provided per ATC to avoid disqualification.
How does the renewal penalty affect next-year SAP license renewals?
Penalty terms apply to renewals at the same 0.5% per week rate with a maximum cap of 5%. Delivery timelines extend similarly under the option clause for subsequent years.