Rural Development Department Bihar Sanitary Napkins Vending Machines & Incinerator Tender East Champaran 2026
Bid Publish Date
15-Aug-2026, 2:57 pm
Bid End Date
03-Sep-2026, 9:00 am
Location
Progress
Tender Overview
The Rural Development Department, Bihar, invites bids for Sanitary Napkins Vending Machines and a Sanitary Napkins Incinerator Machine with Smoke Control Unit in East Champaran (BIHAR 845301). The procurement scope appears to target local suppliers, with a preference mechanism and a need for comprehensive compliance documentation. The ATC clauses emphasize quantity variations up to 25%, with delivery timelines linked to the original order date. The tender requires demonstration samples at technical opening and mandates eco-friendly and quality certifications. The absence of a published estimated value and BOQ items suggests a framework for multiple units or phased purchases, stressing vendor capability, post-sale support, and ISO/GMP compliance. The pre-bid meeting is scheduled for 22 August at the Block Office Harsidhi, which is a critical step before submission.
Technical Specifications & Requirements
- Product categories: Sanitary Napkins Vending Machines and Sanitary Napkins Incinerator Machine with Smoke Control Unit.
- Items may be procured in variable quantities (up to 25% extension) with extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Technical opening requires live demonstration/samples; incomplete demos risk rejection.
- Mandatory certifications and documents include ECO Friendly Certificate, ISO 9001:2015 and GMP Certificate, MSME proof, PAN/GST, ITRs, Balance Sheet, turnover certificates for last three years, OEM authorization and service center declaration.
- Local supplier preference is explicit; vendors must upload valid MSME proof and attend pre-bid.
Terms, Eligibility & Compliance
- EMD: not disclosed in the tender.
- Local preference: priority for local suppliers with valid proof.
- Required documents: PAN, GST, ITRs, Balance Sheet, turnover cert, OEM authorization, service center declaration, and bank mandate form.
- Attendance: pre-bid meeting on 22 August at Block Office Harsidhi; non-attendance may lead to rejection.
- Affidavits: acceptance of ATC terms on 100 Stamp Duty; declarations for non-liability and anti-blacklisting.
- Delivery terms: option clause allows 25% quantity variation; delivery start from last date of original order; extended period rules apply.
Key Specifications
-
Sanitary Napkins Vending Machines
-
Sanitary Napkins Incinerator Machine with Smoke Control Unit
-
Delivery variation allowance up to 25% of bid quantity
-
Minimum 30 days additional delivery time when extended
-
Live product demonstration required at technical opening
-
Mandatory ISO 9001:2015, GMP, ECO Friendly Certificates
-
MSME proof and local supplier preference
Terms & Conditions
-
Local supplier preference with MSME proof
-
Variability in quantity up to 25% and related delivery extension
-
Mandatory demonstrations, and ISO 9001:2015 and GMP compliance
Important Clauses
Payment Terms
Not disclosed in tender; ATC requires demonstration and compliance with GST/PAN.
Delivery Schedule
Delivery starts from last date of original delivery order; extended time formula applies with minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated; ATC emphasizes adherence to terms, potential rejection for non-compliance.
Bidder Eligibility
-
MSME certificate valid for bidding
-
PAN and GST registration current
-
Not blacklisted by govt bodies or PSUs
-
OEM authorization and service center declaration
-
Demonstrated capability to provide demonstration samples
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Delivery Details
Max Delivery Days
40
Delivery Locations
1
Delivery Cities
Purbi Champaran
Delivery Pincodes
845422
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shanti Devi | 845422,Block Office Harsidhi | Purbi Champaran | Bihar | 845422 | 1 | 40 | - |
Authority Records
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Documents 4
GeM-Bidding-9761408.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
03-Sep-2026, 3:30 am
Opening Date
03-Sep-2026, 4:00 am
Categories
4
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements (last three years)
Last 6 months GST return
GST/Pan/ITR Return documents
OEM Authorisation and service centre declaration
Bank Mandate Form
Affidavits on acceptance of ATC terms
Proof of MSME certificate
Eco Friendly Certificate
ISO 9001:2015 certificate
GMP Certificate
Demonstration/sample submission during technical opening
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | Type of machine | Manual |
| GENERAL | Operating features | Coin operated |
| GENERAL | Multiple coins accepted | No |
| GENERAL | Number of selection options | 1 |
| GENERAL | Accessibility for free vending utility service | Token |
| GENERAL | Type of loading | Spiral |
| GENERAL | Maximum Storage Capacity (Nos)(Nos) | 25-50 |
| FUNCTIONAL FEATURES | Material of the outer body | Mild Steel(MS) |
| FUNCTIONAL FEATURES | Built-in charger | No |
| FUNCTIONAL FEATURES | Mode of function | Stand alone |
| FUNCTIONAL FEATURES | Operating Power source | NA |
| FUNCTIONAL FEATURES | Battery Backup time (hrs) | NA |
| DIMENSIONS | Thickness of SS/MS sheet (mm) | 1.0 |
| DIMENSIONS | Thickness of FRP/Plastic sheet (mm) | NA |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending machines tender in East Champaran 2026?
Bidders must submit MSME proof, PAN, GST, ITRs, Balance Sheet, and turnover certificates for last three years, plus OEM authorization and service center declaration. Attending the pre-bid meeting on 22 August is essential; samples must be demonstrated at technical opening.
What documents are required for Bihar Rural Development Department procurement?
Required documents include GST certificate, PAN card, 6-month GST return, financial statements, turnover certificate for three years, MSME certificate, OEM authorization, service center declaration, bank mandate form, eco-friendly, ISO 9001:2015, and GMP certificates, plus affidavits accepting ATC terms.
What are the delivery terms for quantity variations in this tender?
The purchaser may increase or decrease quantity up to 25% of bid quantity, with delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended delivery allowed subject to original limits.
Which certifications are mandatory for participating in the Bihar tender?
Mandatory certifications include ISO 9001:2015, GMP, and an ECO Friendly Certificate; also require OEM authorization and service center declaration to prove post-sale support capability.
When is the pre-bid meeting for this procurement in Bihar?
The pre-bid meeting is scheduled for 22 August at the Block Office Harsidhi; attendance is strongly advised as non-attendance may lead to rejection.
What is expected at the technical opening for this tender?
Bidders must present live product demonstrations for Sanitary Napkins Vending Machines and Incinerator Unit; failure to demonstrate can lead to rejection, with samples evaluated for compliance and performance.
Is local supplier preference applied in this East Champaran bid?
Yes, first preference is for local suppliers; bidders must provide valid MSME proof and demonstrate local eligibility to compete under this policy.