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Controller General Of Accounts cab & taxi hiring tender Thiruvananthapuram Kerala Sedan 2000 km x 320 hours 2026

Bid Publish Date

02-Jan-2026, 11:49 am

Bid End Date

12-Jan-2026, 12:00 pm

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue02-Jan-2026, 11:49 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Local presence requirement: registered office in Thiruvananthapuram and service office in Kerala
  • • Sedan category cab & taxi hiring for 2000 km / 320 hours
  • • 25% quantity/duration flex in contract terms
  • • Dedicated toll-free service support and escalation matrix mandatory
  • • Attachment-based SOW and ATC—compliance with all documents required
  • • Non-subcontracting without consent; joint liability retained by bidder
  • • Submit all certificates as per Bid Document to avoid rejection

Categories 2

SERVICES PASSENGER MOTOR VEHICLES

Tender Overview

Controller General Of Accounts (CGA) invites bids for monthly basis cab & taxi hiring services in the sedan category, covering 2000 km and 320 hours of usage, with a local requirement. The procurement location is in Thiruvananthapuram, Kerala, and the service must support a registered office within that city and an office in the state of the consignee. The contract allows a quantity/duration adjustment of up to 25%, and bidders must comply with all attached SOW and ATC documents. Unique aspects include mandatory proof of local presence and dedicated service support channels. This tender targets qualified transport providers capable of sustained, government-grade taxi services in the district.

Technical Specifications & Requirements

  • Vehicle category: Sedan (no alternative categories mentioned)
  • Usage scope: 2000 km total with 320 hours of service
  • Location constraint: Service provider must have registered office in Thiruvananthapuram and an office within the consignee state
  • Support requirements: Dedicated toll-free service number and a formal escalation matrix for service problems
  • Documentation: Upload all required certificates as per Bid Document, ATC, and Corrigendum; non-submission may lead to rejection
  • SOW/ATC attachments: Refer to the attached file for detailed scope of work
  • Contract flexibility: 25% adjustment of quantity or duration is permissible at issue time and post-issuance

Terms, Conditions & Eligibility

  • EMD/security details: Not explicitly specified in the summary; bidders must follow Terms/ATC for submission
  • Assignment/sub-contracting: Prohibited without prior written consent; joint liability remains with the primary bidder
  • SOW compliance: Offer liable to be rejected for missing certificates or documents as specified in the Bid Document
  • Service availability: Office presence in Kerala and dedicated support infrastructure required
  • Escalation: Formal escalation matrix must be provided for service support
  • Proof of local presence: Proof of registered office in Thiruvananthapuram to be uploaded
  • SOW file: Access the SOW attachment for precise service scope and deliverables

Key Specifications

  • Cab & taxi hiring for sedan category with total coverage of 2000 km and 320 hours

  • Local service requirement: registered office in Thiruvananthapuram, state-level presence in Kerala

  • Dedicated service support: toll-free number and escalation matrix

  • SOW/ATC attachments dictate detailed scope; ensure full compliance with uploaded documents

  • Contract adjustment allowance up to 25% of quantity or duration

Terms & Conditions

  • Option clause allows 25% increase/decrease in quantity or duration at contract issue time and subsequently

  • No assignment or subcontracting without prior written consent from buyer

  • Bidder must upload all certificates/documents specified in Bid Document/ATC

  • Proof of local presence and service office in Kerala mandatory

  • Dedicated support channels and escalation matrix required for service delivery

Important Clauses

Payment Terms

Not specified in summary; follow ATC for payment schedule and modes

Delivery Schedule

Delivery windows tied to 2000 km/320 hours allocation; exact schedule in SOW

Penalties/Liquidated Damages

Penalties, LD rates, and performance guarantees to be defined in ATC and SOW

Bidder Eligibility

  • Must have registered office in Thiruvananthapuram and service presence in Kerala

  • Demonstrated experience in government cab/taxi provisioning or similar transport services

  • Ability to provide dedicated toll-free service and escalation process

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Required Documents

1

GST Registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar cab/taxi supply

4

Financial statements (latest 1-2 years)

5

EMD/Security deposit as per ATC (if specified in bid documents)

6

Technical bid documents and bid compliance certificates

7

OEM authorizations (if applicable)

8

Proof of registered office in Thiruvananthapuram

9

Documentary evidence of service support capabilities (toll-free number, escalation matrix)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the CGA cab tender in Thiruvananthapuram 2026?

Bidders must submit GST, PAN, experience certificates, financials, and EMD as per Bid Document. Ensure proof of local presence in Thiruvananthapuram and a Kerala service office, plus a toll-free support line and escalation matrix. Compliance with the SOW and ATC is mandatory to avoid rejection.

What documents are required for the Kerala sedan hiring bid 2026?

Required documents include GST certificate, PAN card, experience certificates for similar cab contracts, latest financial statements, EMD as per ATC, technical bid documents, OEM authorizations if applicable, and proof of registered office in Thiruvananthapuram, along with service support details.

What is the vehicle category and usage scope for this tender?

The procurement specifies sedan category vehicles with a total of 2000 km and 320 hours of usage, intended for local government transport in Kerala. Ensure vehicles meet sedan specifications and can cover both mileage and time commitments within contract period.

What are the local presence requirements for bidders in Kerala?

Bidders must establish a registered office in Thiruvananthapuram and an additional service office within the state of Kerala. Documentary evidence of this local presence must be uploaded as part of bid submission to meet eligibility criteria.

What are the payment and performance terms for the Kerala cab tender?

Payment terms are detailed in the ATC; bidders should expect standard government terms. Confirm whether payment is milestone-based or post-delivery, and verify any penalties/LDs in the SOW. Ensure the performance guarantees align with the 320-hour/2000-km scope.

How to confirm the 25% quantity/duration flex in this bid?

The contract allows a maximum of 25% adjustment to quantity or duration at contract issue and post-issuance. Bidders should plan for potential changes up to this limit and include scalable resources to accommodate fluctuations without breach.

What support infrastructure must bidders provide for service delivery?

Provide a dedicated toll-free telephone number and an escalation matrix for service support. Include contact details, response time targets, and dedicated personnel capable of rapid issue resolution to meet government service standards.

Where can bidders access the SOW and ATC documents for this tender?

The SOW and ATC are attached to the bid notice; bidders must download and thoroughly study them. Compliance with all clauses and submission of the required certificates as per these attachments is essential for eligibility.

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