South East Central Railway Toner Cartridges & Printer Consumables Tender 2026 ISO/OEM Authorization & Make in India
Bid Publish Date
04-Sep-2026, 11:01 am
Bid End Date
14-Sep-2026, 12:00 pm
Location
Progress
Key Highlights
- • OEM authorization mandatory with railway-board guideline compliance
- • Proof of supply required (receipts, CRAC, inspection certificates) with quantity and date
- • Local content certificate: 0 for imported, 100 for indigenous; Make in India compliance
- • Warranty/guarantee certificate and test report due at delivery
- • Conflicting bid terms: ATC conditions prevail over other terms
Tender Overview
South East Central Railway (Indian Railways) seeks supply of Toner Cartridges, Ink Cartridges and Printer Consumables (Q2) on a goods-only basis. The procurement focuses on compatible and OEM-authorized consumables for printer fleets, with emphasis on compliant documentation, Make in India local content, and confirmed supply credentials. Key differentiators include mandatory OEM authorization, proof of past supply, and local content certification to meet bid eligibility. No BOQ items are published, which highlights a streamlined-only-supply scope and emphasis on credible supplier credentials.
Technical Specifications & Requirements
- Product category: Toner Cartridges / Ink Cartridges / Printer Consumables for Printers (Q2)
- Scope: Supply of goods only; no installation services indicated
- Documentation requirements: Tender-spec authorization from OEM; proof of supply (receipts, inspection certificates, CRAC or equivalent); local content certificate (0 for fully imported items, 100 for fully indigenous); warranty/test reports at delivery
- Compliance: Make in India/local content certification; items must align with OEM supply credentials and purchaser-verifiable supply history
- Delivery/quality: Warranty/guarantee certificate and test report to be submitted at delivery; certificates should accompany bid
- Notes: If conflicting with other bid terms, the stated ATC conditions prevail
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in available data
- OEM authorization: Required; direct authorization per Railway Board guidelines; genuineness to be verified by purchaser
- Supply proof: Must attach vendor-signed proof of supply including quantity and date
- Local content: Must upload a certificate indicating percentage (0 or 100); Make in India compliance
- Warranty: Warranty/guarantee certificate and test report due at delivery
- Compliance risk: Offer may be rejected if requisite certificates are not uploaded
Key Specifications
-
Product/category: Toner Cartridges / Ink Cartridges / Printer Consumables (Q2)
-
Documentation: OEM authorization; proof of supply; local content certificate; warranty/test reports
-
Compliance: Make in India certification; 0/100 local content indicator
-
Delivery: Warranty documents at delivery; not specified for installation
-
Quality: Certification and supplier credibility verified by purchaser
Terms & Conditions
-
OEM direct authorization required with genuineness verification by purchaser
-
Proof of supply with quantity, date, and purchaser/nominated inspector signature
-
Local content certification (0 or 100) per Make in India; minimal imported content
Important Clauses
Payment Terms
Not specified in available data; payments will be governed by standard railway terms after delivery and verification of documents
Delivery Schedule
Not specified in available data; delivery timelines to be confirmed during bid evaluation
Penalties/Liquidated Damages
Not specified in available data; penalties, if any, will be defined in final purchase order
Bidder Eligibility
-
Direct OEM authorization for toner cartridges / printer consumables
-
Proven supply credentials of toner/ink cartridges in similar category
-
Capability to provide local content certificate (Make in India) and warranty documentation
Tender Data
Bid Details
Quantity
60
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bilaspur
Delivery Pincodes
495004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Praveen Patel | 495004,New General Manager , South East Central Railway | Bilaspur | Chhattisgarh | 495004 | 60 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9829078.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
OEM authorization certificate or tender-specific authorization showing direct OEM credential
Proof of supply documents (receipt notes, inspection certificates, CRAC, receipted challans, work completion cert)
Local content certificate indicating percentage (0 or 100) and conversion details
Warranty/guarantee certificate and test report to be submitted at delivery
Any other bidder-supplied credentials verifying past supply in toner cartridges/ink cartridges/consumables
GST certificate, PAN, and financial statements (where applicable) per bid participation
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for toner cartridges tender in SECR 2026?
Bidders must secure OEM authorization, provide proof of past supply (receipts, CRAC, or inspection certificates), and upload a Make in India local content certificate (0 or 100). Ensure warranty certificates and test reports accompany delivery; follow Railway Board guidelines for authorization.
What documents are required for SECR printer consumables tender?
Submit OEM authorization directly, proof of supply with quantities and dates, local content certificate, warranty and test reports, GST and PAN, and financial statements if requested. Non-submission leads to offer rejection per ATC clauses.
What are the local content requirements for this tender?
Upload a local content certificate indicating percentage: 0 for fully imported items, 100 for fully indigenous items. Certification aligns with Make in India policy and must detail local value addition locations.
Are warranty and testing reports mandatory for delivery?
Yes. A warranty/guarantee certificate and test report must be submitted at the time of delivery to confirm conformity and performance of toner cartridges and printer consumables.
What is the scope of supply in this SECR tender?
Scope is limited to goods supply of Toner Cartridges, Ink Cartridges, and Printer Consumables (Q2) with no installation services; OEM-authenticated supplies are required.
What happens if OEM authorization is not uploaded?
Offer will be summarily rejected as per ATC; ensure tender-specific OEM authorization is uploaded along with proof of supply and local content certificates.
What are the key eligibility criteria for SECR tender bidders?
Eligibility includes direct OEM authorization, proven supply credentials for toner/ink consumables, capability to provide local content and warranty documentation, and compliance with Make in India requirements.
When will the supplier need to provide proof of supply?
Proof of supply (receipts, inspection certificates, CRAC, or equivalent) must clearly indicate quantity and date of supply, and should be attached with the bid submission as per ATC terms.