Northern Railway Laptop Notebook Tender India 2026 - 3-Year OEM Warranty, Entry & Mid Level Laptops
Bid Publish Date
30-Jul-2026, 10:51 am
Bid End Date
12-Aug-2026, 11:00 am
EMD
₹11,000
Location
Progress
Quantity
10
Bid Type
Single Packet Bid
Categories
1
Tender Overview
The procurement is issued by Northern Railway for Entry and Mid Level Laptop - Notebook units in India during 2026. The bid specifies an EMD of ₹11,000 and a scope limited to the supply of goods, with a 3-year OEM warranty. An emphasis is placed on after-sales service presence in India and installation/commissioning support where applicable. The tender requires bidders to demonstrate past performance by delivering similar laptops (minimum 20% of bid quantity, i.e., 2 units) in the last three financial years. The opportunity includes standard option clauses for quantity variation up to 25%, and a reliance on OEM authorization for imported products. Unique terms include dedicated service personnel and a strong after-sales network in India.
Technical Specifications & Requirements
- Scope of Supply: Only supply of goods (laptops/notebooks).
- Warranty: 3 years from final acceptance or after installation/testing, with OEM warranty certificates required at delivery.
- OEM Requirement: For imported products, registered Indian office of OEM required for service support.
- Service & Support: Deployment of dedicated service personnel for timely servicing; installation/training and maintenance service group to be established in India; service centers near consignee locations to be uploaded.
- Eligibility: Past performance credentials for similar products in last 3 years, minimum 2 units (20% of bid quantity).
- Delivery Clause: Option to increase quantity by up to 25% during contract; delivery period aligned to last delivery order date with extended period rules.
- Certificate Compliance: Upload all required certificates/documents; failure leads to rejection.
Terms, Conditions & Eligibility
- EMD: ₹11,000.
- Warranty: 3 years warranty; after-sales team and service centers documented.
- OEM/Support: Imported products must have a registered Indian OEM for service support.
- Past Performance: Provide credentials for supply of similar laptops (minimum 2 units) in last 3 financial years.
- Delivery & Variation: 25% quantity variation allowed; delivery period calculated from last delivery order date.
- Documentation: Bidder must upload all specified certificates and documents as per ATC/Corrigendum.
- Scope: Bid price inclusive of all cost components; only supply of goods.
Key Specifications
-
- Product category: Entry and Mid Level Laptop - Notebook
-
- EMD amount: ₹11,000
-
- Warranty: 3 years from final acceptance/installation/completion
-
- OEM requirement: For imported items, registered office in India for after-sales service
-
- Past performance: Supply of similar laptops for a minimum of 2 units (20% of bid quantity) in last 3 financial years
-
- Delivery variation: Up to 25% increase in quantity during contract at contracted rates
Terms & Conditions
-
EMD of ₹11,000 to accompany bid submission
-
3-year OEM warranty with certificates due at delivery
-
Imported items need Indian OEM office for service support
Important Clauses
Payment Terms
Not specified in the data provided
Delivery Schedule
Delivery period starts after the last date of original delivery order; option to extend with 30-day minimum if extended quantity is exercised
Penalties/Liquidated Damages
Not specified in the data provided
Bidder Eligibility
-
Past performance in supplying similar laptops (minimum 2 units) in last 3 financial years
-
Demonstrated OEM support capability in India (for both local and imported products)
-
Financial statements showing liquidity to undertake government procurement
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
North West
Delivery Pincodes
110035
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Chander Kant Tiwari | 110035,6th Battalion , RPSF, OLD Rohtak Road, DBSI, Dayabasti Central Store, New Delhi - 110035 | North West | Delhi | 110035 | 10 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9672656.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing similar laptop supply (minimum 2 units in last 3 financial years)
Financial statements demonstrating financial stability
EMD deposit proof (₹11,000)
Technical bid documents and compliance certificates
OEM authorization letter (for imported products) and service network details
Installation/commissioning certificates (if applicable)
Frequently Asked Questions
How to bid for the laptop notebook tender in India 2026 with OEM warranty?
Bidders must submit GST, PAN, experience certificates, financials, and ₹11,000 EMD along with technical compliance. Provide OEM authorization for imported items and evidence of past performance delivering at least 2 similar laptops in the last 3 financial years. Ensure 3-year OEM warranty certificates are ready at delivery.
What documents are required for laptop procurement bid in Northern Railway?
Required documents include GST certificate, PAN, experience certificates for similar laptop supply (2 units minimum), financial statements, EMD proof of ₹11,000, technical bid and OEM authorization letters, plus service network details and installation/commissioning documentation as applicable.
What are the delivery and quantity variation terms for this tender?
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency of the contract. Delivery period starts from the last date of the original delivery order with a 30-day minimum extension when applicable.
What warranty and after-sales support is required for laptops in this bid?
A 3-year warranty is required from final acceptance or after installation. OEM certificates must be submitted at delivery. Dedicated service personnel and a maintenance network in India must be established, with service centers near consignee locations.
What are the past performance criteria for eligibility in this laptop tender?
Bidders must attach credentials showing supply of similar laptops (minimum 2 units, 20% of bid quantity) in the last 3 financial years before bid opening to demonstrate capability.
Are imported laptops allowed and what compliance exists for them?
Imported laptops are allowed only if the OEM has a registered Indian office to provide after-sales service. An OEM authorization certificate must be provided, and service support details must be uploaded with the bid.
What is the estimated scope and cost components for the laptop contract?
Scope covers the supply of goods only. The bid price must include all cost components. EMD is ₹11,000, with the total estimated value not disclosed in the data; supply must meet 3-year warranty and OEM service requirements.
How to verify OEM warranty compliance for this Railway laptop tender?
Obtain OEM warranty certificates at the time of delivery, confirm a 3-year warranty period, and verify Indian service presence and designated service personnel per the bid's service terms.
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Documents 2
GeM-Bidding-9672656.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS