Kollam Corporation Horn Loudspeaker Tender Kerala 2026 - Audio Equipment (Horn Loud Speaker) with 25% Quantity Option
Progress
Quantity
6
Bid Type
Two Packet Bid
Categories
3
Tender Overview
Organization: Kollam Corporation (Local Self Government Department Kerala) seeks procurement of audio equipment including Horn Loud Speaker (Trumpet Horn), Audio Mixer, Monitor Speakers, and Gooseneck Microphones. Bid quantity includes 1 Audio Mixer, 2 Monitor Speakers, 2 Gooseneck Microphones with stands, and 6 Horn Loud Speakers. Location is Kollam, Kerala with no quoted start/end dates or estimated value disclosed. A critical differentiator is the option clause allowing up to 25% quantity variation at contracted rates, influencing delivery planning and pricing strategy. Bidders must ensure OEM authorization and dedicated service support channels.
Technical Specifications & Requirements
- Items:
- Audio Mixer: 1 unit
- Monitor Speaker: 2 units
- Gooseneck Microphone with Stand: 2 sets
- Horn Loud Speaker (Trumpet Horn): 6 units
- Delivery/Option Clause: Up to 25% increase/decrease in order quantity during contract; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended delivery may not exceed original delivery period.
- Authorization: OEM/Original Equipment Manufacturer authorization required when using distributors; provide authorization form with detailed contact information.
- Support: Dedicated toll-free service number and escalation matrix for post-sale support must be provided by Bidder/OEM.
- GST: GST applicability to be determined by bidder; reimbursement as per actuals or applicable rates, subject to quoted GST percentage.
Terms & Eligibility
- EMD/Financial Standing: No explicit amount provided; bidders must confirm financial viability and avoid liquidation or bankruptcy; submission of an undertaking is required.
- Delivery Terms: Delivery period tied to the original delivery order date; option-driven extensions follow the option formula.
- Documentation: GST registration, PAN, experience certificates, financial statements, EMD document, OEM authorization, and technical compliance details likely required; ensure submission per ATC.
- Quality/Service: Dedicated service support with escalation matrix; OEM/Distributor authorization mandatory when applicable.
- GST Compliance: Bidder to verify GST; reimbursement as per actuals or applicable rates within quoted GST.
Key Specifications
-
Audio Mixer: 1 unit
-
Monitor Speaker: 2 units
-
Gooseneck Microphone with Stand: 2 sets
-
Horn Loud Speaker (Trumpet Horn): 6 units
-
Option Clause: Quantity adjustments up to 25% at contract rates
-
Delivery timing: minimum 30 days for extended delivery per option rule
-
OEM authorization required for non-manufacturer bids
-
Dedicated toll-free service contact and escalation matrix
Terms & Conditions
-
EMD amount not disclosed; bidders must confirm financial viability
-
Delivery terms allow 25% quantity variation at contracted rates
-
OEM authorization required for distributor bids and must be provided
-
GST applicability to be determined by bidder; reimbursement as per actuals or quoted rate
-
Dedicated service support with toll-free number and escalation matrix required
Important Clauses
Payment Terms
GST handling per bidder, reimbursements at actuals or applicable rates; no fixed GST amount unless quoted
Delivery Schedule
Delivery commences from the last date of the original delivery order; option-driven extensions follow calculation (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in available data; implied adherence to delivery timelines per option clause and contract terms
Bidder Eligibility
-
Not under liquidation or bankruptcy; must upload a negative status undertaking
-
Authorised OEM/Distributor authorization when applicable
-
Evidence of GST registration and financial stability for bid submission
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Horn Loudspeaker (Q3)
Authority Records
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Documents 5
GeM-Bidding-8839222.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specification | Shape of Horn | round |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar audio equipment supply
Financial statements (audited if available)
EMD document (as applicable by the tender)
OEM authorization / Manufacturer authorization for distributors
Technical bid documents demonstrating compliance with audio equipment specifications
Dedicated service support details and escalation matrix
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | EWORLD COMPUTER TECH Under PMA | Make : NA Model : Horn Loudspeaker | 24-01-2026 18:35:36 | |
| 2 | RJ ENTERPRISES Under PMA | Make : NA Model : Horn Loudspeaker | 24-01-2026 18:26:30 | |
| 3 | SAMRIDDHI TRADERS Under PMA | Make : ahuja Model : AU-50XT with WFB | 24-01-2026 10:00:23 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | RJ ENTERPRISES Under PMA | Item Categories : Horn Loudspeaker | |
| L2 | EWORLD COMPUTER TECH Under PMA | Item Categories : Horn Loudspeaker |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for Kollam horn loudspeaker tender in Kerala 2026?
Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD document, and OEM authorization where applicable. Ensure compliance with the option clause allowing a 25% quantity variation and provide dedicated service support details. Delivery schedule follows the last delivery order date with extended period formula.
What documents are required for Kollam audio equipment procurement in 2026?
Required documents include GST registration, PAN, experience certificates for similar audio equipment, financial statements, EMD documentation, OEM/mfr authorization, and technical bid detailing compliance with horn loudspeaker specifications, gooseneck mics, and monitors.
What are the technical specifications for horn loudspeakers in this bid?
Specifications specify 6 horn loud speakers (Trumpet Horn) plus 1 audio mixer, 2 monitor speakers, and 2 gooseneck mics with stands. Ensure compliance with displacement, impedance, sensitivity as per manufacturer's data sheet and OEM authorization for non-manufacturer bids.
When is the delivery timeline for Kollam audio equipment tender in Kerala?
Delivery terms reference the last date of the original delivery order; optional quantity changes up to 25% trigger adjusted delivery time according to the formula, with a minimum 30 days; ensure planning aligns with this window.
What are the payment and GST terms in Kollam audio procurement?
GST applicability is to be confirmed by bidder; reimbursement will be at actuals or as per applicable rates, whichever is lower, up to quoted GST percentage. Payment terms align with contract conditions and applicable GST handling.
What is required for OEM authorization in this Kollam tender?
If using authorized distributors, provide OEM authorization with name, designation, address, email, and phone; submission is mandatory to qualify for bid; ensures compliance with service support and warranty terms.
How does the 25% quantity option affect the bid for Kollam procurement?
The purchaser may increase or decrease the quantity by up to 25% at contracted rates; extended delivery time is calculated using the specified formula, ensuring minimum 30 days for any extension and potential recalculation during contract currency.
What constitutes eligible experience for the Kollam audio equipment bid?
Bidders should demonstrate relevant experience in supplying audio equipment (horn speakers, mixers, monitors, mics) with acceptable financial health; include prior project evidence and certificates to meet eligibility criteria.
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Documents 5
GeM-Bidding-8839222.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS