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GEM

Gail India Limited Security Equipment Procurement Tender in Guna Madhya Pradesh 2025 – GST breakup, ATC compliance

Bid Publish Date

25-Oct-2025, 3:45 pm

Bid End Date

15-Nov-2025, 4:00 pm

Location

GUNA , MADHYA PRADESH

Progress

Issue25-Oct-2025, 3:45 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1718

Categories 20

GOLD MEDAL AIR CYLINDERS ELECTRICAL CONDUCTOR PADLOCKS LIGHTENING PROTECTION DEVICE BACKHOE FILTER RETAINERS ANCHORAGE LOCK FUSES OFFSET PRINTING SPOTTING SCOPE CABLE SAFETY TAPES CAT KEYS SECURITY HARDWARE CABLE LOCKS POWER WIRE BARRIER TAPES

Tender Overview

Organization: Gail India Limited. Procurement: security equipment procurement. Location: Guna, Madhya Pradesh 473001. Bid scope: 44 line items consolidated from multiple plants; exact item details and quantities are not disclosed in the BOQ. Estimated value and EMD: not specified in the data. bidders should prepare GST-compliant invoices with item-wise GST breakup due to multi-plant sourcing. Unique ATC emphasizes complete bid submission with signed originals, director details, power of attorney, and CA-certified MSE/startup proofs where applicable. Tender requires thorough documentary checks as per ATC and bidder must ensure all forms align to company letterhead requirements. Key differentiator lies in GST-wise invoicing and GCC/SCC compliance across items. This tender reflects a multi-plant procurement approach under GAIL’s secure equipment category, with a strong emphasis on compliance and complete documentation.

Technical Specifications & Requirements

  • No technical specifications are provided in the tender data. The ATC requires upload of original bidding documents with signatures, including SCC, ITB, GCC, SOR drawings, and corrigenda.
  • Key documentary requirements include Form F-1 (director details), Power of Attorney, Form F-3/I-a on company letterhead, and Udyam/Startup certifications where applicable.
  • GST-wise breakup invoice is mandatory for supply and item-wise GST applicability must be confirmed for each item/material. ATC document referenced for additional bidder qualification criteria. Ensure all line items align with multi-plant procurement structure and GST registrations.
  • The BOQ lists 44 items, but item specifics, quantities, and unit details are not disclosed in the provided data.

Terms, Conditions & Eligibility

  • EMD details are not specified in the data; bidders must verify ATC for exact EMD requirements.
  • Mandatory documents include GST certificate, PAN, experience certificates, financial statements, and OEM authorizations as applicable. Power of Attorney in the name of authorized signatory is required.
  • MSE/Udyam startup proofs must be provided where applicable, including CA-certified copies and notarization.
  • GST-wise invoice breakup and item-wise GST confirmation are essential at supply time. Ensure compliance with ATC and complete submission of all formats on company letterhead.

Key Specifications

  • Product/service names: security equipment procurement (no specific itemized specs disclosed).

  • Quantities/values: 44 BOQ items; exact quantities not disclosed.

  • EMD/Estimated value: not specified.

  • Quality/standards: ISI/ISO standards not specified in data; ATC emphasizes standard-compliant documentation.

  • Delivery/installation: not specified; GST-wise invoicing required for multi-plant items.

  • Experience: no explicit years; ATC requires documentary proof per forms and bidder eligibility.

  • Warranty/AMC: not mentioned in available data.

Terms & Conditions

  • EMD details are to be confirmed via ATC; bidders must verify exact amount and mode.

  • GST-wise breakup invoice mandatory due to multi-plant procurement structure.

  • Complete bid submission with signed originals and director/aadhaar/PAN details is required.

Important Clauses

Payment Terms

Not specified in data; refer to ATC for exact terms and EMD procedures.

Delivery Schedule

Not specified; ATC may define delivery timelines and installation requirements.

Penalties/Liquidated Damages

Not specified; check ATC for LD and performance bond details.

Bidder Eligibility

  • Must submit GST-compliant, item-wise GST breakup invoices for multi-plant items.

  • Provide Form F-1 with director details notarized; Power of Attorney required.

  • For MSE/SC-ST/Women-owned startups: produce CA-certified Udyam/Startup proofs.

  • OEM authorizations and experience certificates as per ATC requirements.

Documents 6

GeM-Bidding-8500917.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 44 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 1GR1 9350429203SAFETY PADLOCK COLOUR RED NO. OF KEYS 02 LOCK NUMBER ENGRAVED ON THE LOCK AND KEY AS E 0001 E 0002 AND SO ON PRINTED GAIL LOGO DEPART Pl refer ATC document for detailed description 110 ea con68.gil.mp 120
2 2GR1 9350429213SAFETY PADLOCK COLOUR BLUE NO. OF KEYS 02 LOCK NUMBER ENGRAVED ON THE LOCK AND KEY AS P 0001 P 0002 AND SO ON PRINTED GAIL LOGO DEPAR Pl refer ATC document for detailed description 105 ea con68.gil.mp 120
3 3GR1 9350429223SAFETY PADLOCK COLOUR GREEN NO. OF KEYS 02 LOCK NUMBER ENGRAVED ON THE LOCK AND KEY AS M 0001 M 0002 AND SO ON PRINTED GAIL LOGO DEPA Pl refer ATC document for detailed description 105 ea con68.gil.mp 120
4 4GR1 9350429233SAFETY PADLOCK COLOUR YELLOW NO. OF KEYS 02 LOCK NUMBER ENGRAVED ON THE LOCK AND KEY AS Z 0001 Z 0002 AND SO ON PRINTED GAIL LOGO DE Pl refer ATC document for detailed description 110 ea con68.gil.mp 120
5 5GR2 9540103043DANGER BOARD VOLTAGE 415 V AS PER IS 2551 1982 Danger Notice Plate Size 200 mm x 150 mm with rounded of corners Plate Material Mild Ste Pl refer ATC document for detailed description 50 ea con68.gil.mp 120
6 6GR2 9540109133ELECTRICAL HAZARD BOARD DANGER BURIED CABLE WRITTEN IN YELLOW COLOR ON YELLOW BOARD ON BOTH SIDES OF THE BOARD IN ENGLISH and HINDI ALUMIN Pl refer ATC document for detailed description 50 ea con68.gil.mp 120
7 7GR2 9540109143ELECTRICAL DANGER BOARD 220 V ALUMINIUM REFLECTIVE AS PER IS 2551 SIZE 12 INCH X 8 INCH THICKNESS MIN 1.6 MM Pl refer ATC document for detailed description 20 ea con68.gil.mp 120
8 8GR2 9540109173ELECTRICAL HAZARD BOARD DANGER WRITTEN IN BLACK COLOUR ON YELLOW and ISOLATE BEFORE REMOVING COVER IN WHITE ON BLUE WITH RELEVANT SAFETY Pl refer ATC document for detailed description 140 ea con68.gil.mp 120
9 9GR6 9540256303MAINTENANCE CAUTION TAPE SIZE 3 INCH WIDTH X 300 M LENGTH PER ROLL CAUTION WORK IN PROGRESS WRITEN ON WHITE STRIPS IN RED COLOUR ON Pl refer ATC document for detailed description 12 ea con68.gil.mp 120
10 10GR3 7598259713Arc flash protection suit 40 calORcm2 protection as per ASTM F1506 and NFPA 70E2012 complete with protection hood class 2 electrical hand Pl refer ATC document for detailed description 1 ea con68.gil.mp 120
11 11GR2 9540103033DANGER BOARD VOLTAGE 6.6 KV AS PER IS 2551 1982 Danger Notice Plate Size 250 mm x 200 mm with rounded of corners Plate Material Mild St Pl refer ATC document for detailed description 40 ea con68.gil.mp 120
12 12GR4 7533258153FUSE PULLER HANDLE INS SF96126 LandT CAT.NO SF 96126 CURRENT 63 630A FOR HN TYPE FUSE LINKS FUSE PULLER HANDLE INSULATED HRC Fuse Pul Pl refer ATC document for detailed description 3 ea con68.gil.mp 120
13 13GR4 7533258103FUSE PULLER CURRENT 63 630A CAT.NO SK 90126 HF Fuse Puller OR Handle for HF fuse links size 14 x 51 from 2A to 63A and systems up to 10 Pl refer ATC document for detailed description 3 ea con68.gil.mp 120
14 14GR1 9350429203SAFETY PADLOCK COLOUR RED NO. OF KEYS 02 LOCK NUMBER ENGRAVED ON THE LOCK AND KEY AS E 0001 E 0002 AND SO ON PRINTED GAIL LOGO DEPART Pl refer ATC document for detailed description 60 ea con68.gil.mp 120
15 15GR1 9350429213SAFETY PADLOCK COLOUR BLUE NO. OF KEYS 02 LOCK NUMBER ENGRAVED ON THE LOCK AND KEY AS P 0001 P 0002 AND SO ON PRINTED GAIL LOGO DEPAR Pl refer ATC document for detailed description 60 ea con68.gil.mp 120
16 16GR1 9350429223SAFETY PADLOCK COLOUR GREEN NO. OF KEYS 02 LOCK NUMBER ENGRAVED ON THE LOCK AND KEY AS M 0001 M 0002 AND SO ON PRINTED GAIL LOGO DEPA Pl refer ATC document for detailed description 60 ea con68.gil.mp 120
17 17GR1 9350429233SAFETY PADLOCK COLOUR YELLOW NO. OF KEYS 02 LOCK NUMBER ENGRAVED ON THE LOCK AND KEY AS Z 0001 Z 0002 AND SO ON PRINTED GAIL LOGO DE Pl refer ATC document for detailed description 60 ea con68.gil.mp 120
18 18GR1 9350420023MULTIPURPOSE CABLE LOCKOUT HASP IN RED COLOR MADE OF METALIC MATERIAL WITH COATING UPPER PARTOR COVER MADE OF ABS COMPOSITION SIX HOLES FOR Pl refer ATC document for detailed description 100 ea con68.gil.mp 120
19 19GR2 9540103033DANGER BOARD VOLTAGE 6.6 KV AS PER IS 2551 1982 Danger Notice Plate Size 250 mm x 200 mm with rounded of corners Plate Material Mild St Pl refer ATC document for detailed description 10 ea con68.gil.mp 120
20 20GR2 9540103043DANGER BOARD VOLTAGE 415 V AS PER IS 2551 1982 Danger Notice Plate Size 200 mm x 150 mm with rounded of corners Plate Material Mild Ste Pl refer ATC document for detailed description 30 ea con68.gil.mp 120
21 21GR2 9540109173ELECTRICAL HAZARD BOARD DANGER BURIED CABLE WRITTEN IN YELLOW COLOR ON YELLOW BOARD ON BOTH SIDES OF THE BOARD IN ENGLISH and HINDI ALUMIN Pl refer ATC document for detailed description 10 ea con68.gil.mp 120
22 22GR6 9540256303MAINTENANCE CAUTION TAPE SIZE 3 INCH WIDTH X 300 M LENGTH PER ROLL CAUTION WORK IN PROGRESS WRITEN ON WHITE STRIPS IN RED COLOUR ON Pl refer ATC document for detailed description 10 ea con68.gil.mp 120
23 23GR5 7150460053FRP DISCHARGE ROD 33KV Telescopic Stick Conductor Clamp PVC Insulated Earthing Cable Insulating Bottom Applicable System Voltage 33 K Pl refer ATC document for detailed description 4 ea con68.gil.mp 120
24 24GR2 9540108063DANGER BOARD 33KV AS PER IS 2551 1982 Pl refer ATC document for detailed description 15 ea con68.gil.mp 120
25 25GR2 9540109163ELECTRICAL DANGER BOARD 132 KV ALUMINIUM REFLECTIVE 12 X8 Pl refer ATC document for detailed description 15 ea con68.gil.mp 120
26 26GR4 7533258153FUSE PULLER HANDLE INS SF96126 LandT CAT.NO SF 96126 CURRENT 63 630A FOR HN TYPE FUSE LINKS FUSE PULLER HANDLE INSULATED HRC Fuse Pul Pl refer ATC document for detailed description 15 ea con68.gil.mp 120
27 27GR4 7533258103FUSE PULLER CURRENT 63 630A CAT.NO SK 90126 HF Fuse Puller OR Handle for HF fuse links size 14 x 51 from 2A to 63A and systems up to 10 Pl refer ATC document for detailed description 15 ea con68.gil.mp 120
28 28GR5 7895961003FRP DISCHARGE ROD FOR VOLTAGE RATINGS 11OR33OR66OR132OR220OR400 KV TELESCOPIC STICK CONDUCTOR CLAMP PVC INSULATED EARTHING CABLE INSULATING Pl refer ATC document for detailed description 6 ea con68.gil.mp 120
29 29GR3 7598259713Arc flash protection suit 40 calORcm2 protection as per ASTM F1506 and NFPA 70E2012 complete with protection hood class 2 electrical hand Pl refer ATC document for detailed description 2 ea con68.gil.mp 120
30 30GR1 9350429203SAFETY PADLOCK COLOUR RED NO. OF KEYS 02 LOCK NUMBER ENGRAVED ON THE LOCK AND KEY AS E 0001 E 0002 AND SO ON PRINTED GAIL LOGO DEPART Pl refer ATC document for detailed description 20 ea buycon427.gil.mp 120
31 31GR1 9350429213SAFETY PADLOCK COLOUR BLUE NO. OF KEYS 02 LOCK NUMBER ENGRAVED ON THE LOCK AND KEY AS P 0001 P 0002 AND SO ON PRINTED GAIL LOGO DEPAR Pl refer ATC document for detailed description 20 ea buycon427.gil.mp 120
32 32GR1 9350429223SAFETY PADLOCK COLOUR GREEN NO. OF KEYS 02 LOCK NUMBER ENGRAVED ON THE LOCK AND KEY AS M 0001 M 0002 AND SO ON PRINTED GAIL LOGO DEPA Pl refer ATC document for detailed description 20 ea buycon427.gil.mp 120
33 33GR1 9350429233SAFETY PADLOCK COLOUR YELLOW NO. OF KEYS 02 LOCK NUMBER ENGRAVED ON THE LOCK AND KEY AS Z 0001 Z 0002 AND SO ON PRINTED GAIL LOGO DE Pl refer ATC document for detailed description 20 ea buycon427.gil.mp 120
34 34GR2 9540103033DANGER BOARD VOLTAGE 6.6 KV AS PER IS 2551 1982 Danger Notice Plate Size 250 mm x 200 mm with rounded of corners Plate Material Mild St Pl refer ATC document for detailed description 25 ea buycon427.gil.mp 120
35 35GR2 9540103043DANGER BOARD VOLTAGE 415 V AS PER IS 2551 1982 Danger Notice Plate Size 200 mm x 150 mm with rounded of corners Plate Material Mild Ste Pl refer ATC document for detailed description 50 ea buycon427.gil.mp 120
36 36GR2 9540109133ELECTRICAL HAZARD BOARD DANGER BURIED CABLE WRITTEN IN YELLOW COLOR ON YELLOW BOARD ON BOTH SIDES OF THE BOARD IN ENGLISH and HINDI ALUMIN Pl refer ATC document for detailed description 50 ea buycon427.gil.mp 120
37 37GR2 9540109143ELECTRICAL DANGER BOARD 220 V ALUMINIUM REFLECTIVE AS PER IS 2551 SIZE 12 INCH X 8 INCH THICKNESS MIN 1.6 MM Pl refer ATC document for detailed description 15 ea buycon427.gil.mp 120
38 38GR2 9540109173ELECTRICAL HAZARD BOARD DANGER WRITTEN IN BLACK COLOUR ON YELLOW and ISOLATE BEFORE REMOVING COVER IN WHITE ON BLUE WITH RELEVANT SAFETY Pl refer ATC document for detailed description 50 ea buycon427.gil.mp 120
39 39GR6 9540256303MAINTENANCE CAUTION TAPE SIZE 3 INCH WIDTH X 300 M LENGTH PER ROLL CAUTION WORK IN PROGRESS WRITEN ON WHITE STRIPS IN RED COLOUR ON Pl refer ATC document for detailed description 40 ea buycon427.gil.mp 120
40 40GR6 9540109223DANGER TAPE DANGER ELECTRICITY SIZE 3 IN WIDTH LENGTH 300 M REUSABLE WOODEN ROLLS THICKNESS APPROX. 50 70 MICRONS MATERIAL Polyet Pl refer ATC document for detailed description 12 ea con68.gil.mp 120
41 41GR6 9540109223DANGER TAPE DANGER ELECTRICITY SIZE 3 IN WIDTH LENGTH 300 M REUSABLE WOODEN ROLLS THICKNESS APPROX. 50 70 MICRONS MATERIAL Polyet Pl refer ATC document for detailed description 10 ea con68.gil.mp 120
42 42GR6 9540109223DANGER TAPE DANGER ELECTRICITY SIZE 3 IN WIDTH LENGTH 300 M REUSABLE WOODEN ROLLS THICKNESS APPROX. 50 70 MICRONS MATERIAL Polyet Pl refer ATC document for detailed description 40 ea buycon427.gil.mp 120
43 43GR1 9350420023MULTIPURPOSE CABLE LOCKOUT HASP IN RED COLOR MADE OF METALIC MATERIAL WITH COATING UPPER PARTOR COVER MADE OF ABS COMPOSITION SIX HOLES FOR Pl refer ATC document for detailed description 110 ea buycon427.gil.mp 120
44 44GR1 9350420023MULTIPURPOSE CABLE LOCKOUT HASP IN RED COLOR MADE OF METALIC MATERIAL WITH COATING UPPER PARTOR COVER MADE OF ABS COMPOSITION SIX HOLES FOR Pl refer ATC document for detailed description 15 ea buycon427.gil.mp 120

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Required Documents

1

Original bidding documents with signatures and stamps on all pages (SCC, ITB, GCC, SOR drawings, corrigenda).

2

Form F-1 detailing all Directors/Partners/Proprietors (with Aadhaar, PAN, DIN, addresses) notarized.

3

Power of Attorney in the name of the authorized signatory.

4

All forms & formats filled on company letterhead (e.g., Form F-3, Form I-a).

5

GST registration and GST-wise breakup invoice plan for multi-plant items.

6

Udyam Registration Certificate (CA-certified) for MSE; proof of SC/ST/Women ownership if applicable.

7

Startup certificate (CA-certified) where applicable.

8

Experience certificates, financial statements, PAN, and GST details as required by ATC.

9

OEM authorizations and technical compliance documents as applicable.

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid on Gail India Limited security equipment tender in Guna MP 2025

Bidders must submit original signed bidding documents, Form F-1 director details, Power of Attorney, and company formats on letterhead. Provide GST breakup invoice for multi-plant items, and CA-certified MSE or Startup proofs if applicable. Ensure atc-compliant documents and OEM authorizations accompany the bid.

What documents are required for Gail India Limited procurement in Guna

Required documents include GST registration, PAN, experience certificates, financial statements, EMD details per ATC, and OEM authorizations. Also include Director details (Form F-1), notarized Power of Attorney, and CA-certified MSE/Startup proofs where applicable.

What are the GST requirements for multi-plant items in this tender

Submit item-wise GST breakup invoices at supply; confirm applicable GST numbers for each item/material. Ensure GST breakup aligns with each line item and plant origin, as instructed by the ATC for this procurement.

When is the delivery timeline and payment terms for this tender

Delivery terms are not specified in the data; ATC will define timelines. Payment terms are also detailed in the ATC; bidders should confirm after bid submission and adhere to those terms to avoid penalties.

What are the supplier eligibility criteria for Gail India Limited tender

Eligibility includes submission of signed bidding documents, director identification, Power of Attorney, GST and PAN, experience and financial credentials, and OEM certifications. MSE/Startup proofs are required if applicable, as per ATC guidelines.

What is required for startup or MSE bidders in this procurement

Startup bidders must submit CA-certified Startup certificate with notarization. MSE bidders must provide Udyam Registration with CA certification. In both cases, ensure accompanying documents per ATC and project-specific requirements.

How to verify ATC requirements for this Gail India Limited tender

Review the ATC document uploaded with the tender for complete bid submission instructions. Verify forms (F-1, F-3, I-a), director details, and Power of Attorney. Ensure GST breakup invoicing and plant-wide GST applicability are clearly addressed.