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Indian Army Security Equipment Tender Jalandhar Punjab 2025 – Depot Sample, 6-Month Warranty, 25% Quantity Variation

Bid Publish Date

26-Nov-2025, 8:11 pm

Bid End Date

06-Dec-2025, 9:00 pm

EMD

₹12,000

Location

JALANDHAR , PUNJAB

Progress

Issue26-Nov-2025, 8:11 pm
AwardPending
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Quantity

4007

Category

8010-000288

Bid Type

Two Packet Bid

Categories 17

TUBE AND FITTING BRAZE RINGS ALUMINUM METAL PRODUCTS STEEL FURNITURE ERECTION OF STRUCTURAL CONTAINER STRUCTURE FABRICATION BRONZE PIPE FABRICATOR SOLDERING EQUIPMENT BRAZING ALLOY JOINTING OF PIPE ALLOY MANUFACTURING SERVICES SILVER TIP WELDING BRAZING AND SOLDERING SERVICES

Tender Overview

The Indian Army, Department of Military Affairs, based in Jalandhar, Punjab 144001, issues a security equipment procurement tender. The project involves 5 line items with an estimated scope yet to be detailed, and an EMD of ₹12,000. The contract allows a 25% quantity variation at the time of order and during the contract, at contracted rates. Depot-sample conformity will be verified by BOO before bulk supply, with on-site inspection by an independent Board of Officers. A 6-month warranty is required with a signed certificate. The depot’s procedural checks and risk/expense clause govern delivery and acceptance.

Technical Specifications & Requirements

  • No explicit product specifications are published; bidders must rely on depot sample and BOO assessment.
  • Depot sample verification occurs at the depot premises at bidder’s cost prior to bidding.
  • Warranty: 6 months for ALL Schedule items; warranty certificate to be submitted on bidder letterhead.
  • Delivery-related clauses include an option to extend delivery time proportionally with increased quantity, minimum 30 days, and continuation up to original delivery period.
  • If delivery is delayed, Liquidated Damages are 0.5% per week of the contract value, capped at 10%; SLA terms may apply.
  • An independent quality vetting process is described, with responsibility for correctness of depot requirements resting with the bidder.

Terms & Eligibility

  • EMD: ₹12,000 to be submitted; original copy to reach buyer by bid opening.
  • Quantity variation: up to 25% increase at time of contract and during currency at contracted rates.
  • Warranty: 6 months; warranty certificate to be submitted.
  • Inspection: depot-based verification by BOO; independent board approves quality.
  • Risk & Expense: bidder bears risk for non-delivery or defective delivery; LD provisions apply as specified.
  • Penalties: LD 0.5% per week, max 10% of contract value; SLA may apply.

Key Specifications

  • Product category: security equipment (no explicit itemized specs in BOQ)

  • EMD: ₹12,000

  • Warranty: 6 months (ALL Schedule)

  • Delivery: extension rule based on (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

  • Quality control: depot sample validation by BOO and independent Board of Officers

  • Penalty: Liquidated Damages 0.5% per week; max 10% of contract value

Terms & Conditions

  • EMD of ₹12,000 required with bid submission

  • 25% quantity variation rights during contract and at order time

  • 6-month warranty; warranty certificate required

  • Depot sample verification by BOO; independent quality vetting

  • LD for delays: 0.5% weekly, up to 10% contract value

Important Clauses

Payment Terms

Not detailed; LD and contract-based payments implied with standard government terms

Delivery Schedule

Delivery period adjustable with quantity variation; minimum 30 days added time; extended period permissible

Penalties/Liquidated Damages

0.5% per week of delay, not to exceed 10% of contract value; SLA applicability if stated

Bidder Eligibility

  • Experience in supplying security equipment to government or defence sector

  • Demonstrated financial stability (financial statements requested)

  • GST registration and PAN verification

  • OEM authorization or authorized distributor status

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 3439-000167 G2 10415043 3439-000167 FLUX WELDING ALUMINIUM 110g container 151 kg prabhakar@223 60
2 3439-000223 G2 10412541 3439-000223 SOLDER BRAZING ALLOY SILVER (14.17G PIEC 49 kg prabhakar@223 60
3 8010-000288 H1(A) 10416285 8010-000288 PUTTY CARPATERS 1,277 kg prabhakar@223 60
4 9520-000003 G2 10410727 9520-000003 STEEL ANGLES 25X25X5 mm 758 kg prabhakar@223 60
5 8135-000041 H4 10596935 8135-000041 PAPER WRAPPING 735 X 1120 MM X 0.04 MM 1,772 number prabhakar@223 60

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevant security equipment supply)

4

Latest financial statements

5

EMD submission proof (online/DD) of ₹12,000

6

Technical bid documents and compliance certificates

7

OEM authorization / supplier authorization

8

Warranty certificate draft (6 months) on letterhead

9

Depot sample verification undertaking

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid in the Indian Army security equipment tender in Jalandhar 2025?

Bidders must submit the ₹12,000 EMD, GST and PAN details, experience certificates, financial statements, OEM authorizations if applicable, and technical bid documents. Depot sample verification occurs before bidding, and a 6-month warranty certificate is required. Ensure adherence to the 25% quantity variation clause and LD terms for delays.

What documents are required for the Jalandhar security equipment procurement bid 2025?

Required documents include GST certificate, PAN card, experience certificates in similar supply, latest financial statements, EMD proof of ₹12,000, technical bid, OEM authorization, and a 6-month warranty certificate. Depot sample undertaking and bid honesty affirmation are also necessary.

What are the key delivery and penalty terms for this tender in Punjab?

Delivery can be extended for increased quantity at contracted rates with a minimum 30 days, subject to original delivery period. Liquidity Damages are 0.5% per week, up to 10% of contract value; SLA terms may apply if stated in contract.

What is the warranty requirement for items in this Indian Army tender?

Items must carry a 6-month warranty across all schedule items. A warranty certificate printed on bidder letterhead with company stamp is required and must be submitted as part of the bid submission.

How does the 25% quantity variation clause impact bidding for this tender?

The purchaser may increase or decrease quantity by up to 25% at contract placement and during currency at contracted rates. Delivery time adjusts in proportion to increased quantity, with a minimum extension of 30 days, ensuring supply continuity.

Where can bidders verify depot samples before submission in Jalandhar?

Depot sample verification is mandatory and occurs at the depot premises at bidder expense before bidding. The depot sample will be used to confirm conformity to depot requirements and quality, as assessed by BOO.

What are the essential eligibility criteria for this Army procurement in 2025?

Essential criteria include prior experience in supplying similar security equipment, valid GST and PAN, financial statements demonstrating stability, and OEM authorization if applicable. Bidders must comply with depot sample checks and warranty requirements.

What standards or certifications are required for this bid in Punjab?

The tender requires documented compliance with depot-specified standards and an independent quality vetting process; specific ISI or ISO certifications are not listed in the available data, but OEM authorizations may be required.

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