Home Department Madhya Pradesh A3 Size Multifunction Printer Tender Bhopal 2026
Bid Publish Date
16-Oct-2026, 7:34 pm
Bid End Date
09-Nov-2026, 8:00 pm
EMD
₹81,000
Location
Progress
Tender Overview
The Madhya Pradesh Home Department in Bhopal invites bids for an A3 Size Multifunction Printer (MFP) under the 2026 procurement cycle. The tender lists an EMD of ₹81,000 and references a flexible quantity framework, allowing up to 25% quantity variation at contract award and during contract execution. Although explicit product specs are not provided, the procurement targets a high-capacity, office-grade A3 MFP suitable for government workflows. The offer must align with the department’s delivery terms and option clause, with a focus on timely fulfillment and compliant after-sales support.
Technical Specifications & Requirements
- Product category: A3 Size Multifunction Printer (MFP)
- Location: Bhopal, Madhya Pradesh 462001
- Estimated value: not disclosed; EMD: ₹81,000
- Quantity flexibility: option to increase/decrease up to 25% of bid quantity at contract/extension periods
- Delivery timing rule: delivery period calculated from the last date of the original delivery order; adjustments follow the option clause with minimum 30 days
- Compliance expectations: bidders must comply with the option clause and deliver as per contracted rates; no explicit technical specs provided in BOQ
- ATC/ATC-linked terms: an ATC document exists; bidders should review for any hidden requirements
- Brand/OEM guidance: no brand-specific mandates disclosed in available data
Terms, Conditions & Eligibility
- EMD: ₹81,000 (as per tender data)
- Delivery terms: delivery period as per original order; extended time if option clause exercised; minimum 30 days
- Option clause: quantity may vary by up to 25% at placement and during currency
- Payment terms: not specified in available data; bidders should verify in ATC
- Documents: submit standard government bid documents; GST, PAN, experience certs, financials, EMD submission; OEM authorizations may be required
- ATC document: bidders to view uploaded ATC for any additional conditions
- BOQ status: total items listed as 0; implies generic or placeholder procurement information; confirm with authorities
Key Specifications
-
Product/service: A3 Size Multifunction Printer (MFP)
-
Estimated value: not disclosed; EMD ₹81,000
-
Delivery: default to original delivery date; extended period via option clause with 30-day minimum
-
Quantity: up to 25% variation in bid quantity (increase/decrease)
-
Standards/Compliance: no explicit standards specified in data; review ATC for requirements
-
Installation/Support: not specified; confirm after bid award
Terms & Conditions
-
EMD amount explicitly stated as ₹81,000
-
Option clause allows ±25% quantity change
-
Delivery period determined from original delivery order date with minimum 30 days
Important Clauses
Delivery & Quantity Flexibility
Up to 25% increase/decrease in order quantity; delivery timelines recalculated from last date of the original order with minimum 30 days extension when options are exercised
EMD & Security
EMD amount is ₹81,000; submission method not detailed in provided data; verify in ATC
ATC Review
Users must view the uploaded ATC document for any additional tender-specific terms and conditions
Bidder Eligibility
-
Submit EMD of ₹81,000 via the prescribed method
-
Provide GST registration and PAN card
-
Submit experience certificates and financial statements as per ATC
-
OEM authorizations if required by ATC and Home Department guidelines
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
14
OEM Avg. Turnover
124
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
38
Pre-Bid & Qualification
Pre-Bid Date
22-10-2026 12:00:00
Pre-Bid Venue
SSR SB PHQ BHOPAL
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Bhopal
Delivery Pincodes
462023
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Narendra Kumar Gehlod | 462023,Jehangirabad | Bhopal | Madhya Pradesh | 462023 | 10 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-10034306.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC)
Additional Doc 2 (Requested in ATC)
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for A3 size MFP tender in Bhopal MP 2026?
Bidders must submit the EMD of ₹81,000, GST and PAN, experience certificates, financials, and any OEM authorizations per the ATC. Review the uploaded ATC for additional document requirements and ensure compliance with the option clause allowing ±25% quantity variation.
What documents are required for MP Home Department procurement in Bhopal?
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD submission proof of ₹81,000, and technical bid documents. OEM authorizations may be needed if specified in ATC; verify all items in the ATC prior to bid submission.
What is the delivery clause for the MP A3 MFP tender 2026?
Delivery is calculated from the last date of the original delivery order, with potential extensions when the option clause is exercised. The extended period cannot be less than 30 days, and may extend up to the original delivery period; confirm exact delivery dates in the purchase order.
What are the key eligibility criteria for Bhopal printer procurement?
Eligibility includes financial stability evidenced by financial statements, valid GST registration, PAN, and prior experience in similar government printer deployments. OEM authorizations may be required; refer to the ATC for any additional certifications or standards.
Where can I find the exact ATC terms for this tender in MP?
The ATC document is uploaded with the tender. Access it via the tender portal page linked to the MP Home Department procurement notice to view additional conditions, documents, and any brand/OEM requirements.
What are the payment terms for MP Home Department MFP supply?
Payment terms are not specified in the available data; bidders should consult the ATC for terms such as milestone payments, release on delivery, or advance payment, and ensure bid pricing accommodates these terms.
What is the exact EMD amount for the Bhopal A3 MFP bid?
The EMD amount is ₹81,000. Submit the EMD through the prescribed channel in the tender portal, along with the other mandatory documents including GST, PAN, and relevant certification as per ATC.
What standards or certifications are required for this MP tender?
No explicit standards are listed in the available data; bidders must review the ATC for any mandatory certifications or product specifications, and ensure compliance before submission.