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Delhi University Hot and Cold Air Conditioners Tender East Delhi 110031 ISO 9001 Bid 2026

Bid Publish Date

03-Feb-2026, 4:41 pm

Bid End Date

24-Feb-2026, 5:00 pm

EMD

₹1,50,150

Location

EAST DELHI , DELHI

Progress

Issue03-Feb-2026, 4:41 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

77

Bid Type

Two Packet Bid

Tender Overview

Organization: Delhi University (Department of Higher Education) seeking hot and cold air conditioners for delivery in East Delhi, Delhi 110031. EMD: ₹150,150. No BOQ items listed. Tender terms include a 25% quantity variation during award and contract currency, with delivery time adjustments tied to the extended period. Bidders must ensure data sheet alignment with offered products and provide OEM authorization if using distributors. The contract emphasizes post-award service requirements and ISO 9001 certification for bidders or OEMs, with mandatory service centers in the consignee state. This procurement prioritizes compliant, service-ready air conditioning solutions suitable for institutional use.

Technical Specifications & Requirements

  • Data Sheet submission required with bid to enable tech-parameter verification against offered models.
  • Authorisation: OEM/Original Service Provider details required when bidding through authorized distributors.
  • Service & Support: Functional Service Centre in the state of the consignee location required within 30 days of award; dedicated toll-free service line and an escalation matrix must be provided.
  • Quality/Certification: ISO 9001 certification for bidder or offered OEM products; non-compliance may lead to bid rejection.
  • Delivery & Warranty: On-site or carry-in warranty terms; delivery timelines depend on original/extended orders and option-clauses; ensure service accessibility for maintenance.
  • General: Data mismatch flags rejection; ensure bid documents include all required certificates and proofs of compliance.

Terms, Conditions & Eligibility

  • EMD: ₹150,150; ensure payment terms align with tender norms.
  • Delivery Terms: Delivery period as per original order; extended time calculations apply if quantity is increased by up to 25%.
  • Financial Standing: Bidder must not be under liquidation or bankruptcy; provide undertaking in bid.
  • Documentation: Include Data Sheet, OEM authorization, and ISO 9001 certificate; service centers proof are mandatory for carry-in warranties.
  • Service Obligation: Establish or confirm a functional service center within 30 days of award; provide dedicated service numbers and escalation matrix.
  • Compliance Risk: Ensure all product specs, standards, and documents match bid data; mismatches may lead to rejection.

Key Specifications

    • Product category: Hot and cold air conditioners
    • EMD amount: ₹150,150
    • No BOQ items available; no itemized quantities provided
    • Delivery flexibility: up to 25% quantity variation during and after award
    • Standards: ISO 9001 certification required for bidder or OEM
    • Service requirement: Functional Service Centre in the consignee state within 30 days of award
    • Documentation: Data Sheet alignment with product specifications; OEM authorization if applicable
    • Warranty/Support: On-site or carry-in warranty terms; service line and escalation matrix required

Terms & Conditions

  • Key Term 1: 25% quantity variation allowed during/within contract currency

  • Key Term 2: ISO 9001 certification mandatory for bidder or OEM

  • Key Term 3: Functional Service Centre in consignee state within 30 days

Important Clauses

Payment Terms

EMD of ₹150,150 required; payment terms to align with orderly procurement and contract conditions; delivery timing adjusts with option clause.

Delivery Schedule

Delivery starts from the last date of original delivery order; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; ensure compliance with standard supplier performance terms and any buyer ATC clauses.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must have ISO 9001 certification ( bidder or OEM )

  • Functional Service Centre in the state of the consignee or plan to establish within 30 days of award

Documents 4

GeM-Bidding-8926285.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD submission proof

6

Technical bid documents

7

OEM authorization/certificate (if using Authorized Distributor)

8

Data Sheet of offered products

9

Proof of ISO 9001 certification

10

Evidence of Service Centre availability or establishment plan

11

Dedicated toll-free service number and escalation matrix

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for Delhi University air conditioner tender in East Delhi 2026

Bidders must submit GST, PAN, experience, financials, EMD ₹150,150, Data Sheet, and OEM authorization if using distributors. Ensure ISO 9001 certification and provide proof of a functional service centre in the consignee state within 30 days of award. Follow option clause terms for quantity variation up to 25%.

What documents are required for air conditioner tender in Delhi University East Delhi

Required documents include GST certificate, PAN card, up-to-date financial statements, experience certificates for similar AC deployments, EMD proof of ₹150,150, Data Sheet of offered models, ISO 9001 certificate, OEM authorization, and evidence of a service centre in the state or a clear establishment plan.

What are the ISO 9001 requirements for this Delhi University bid

Bidder or offered OEM must hold ISO 9001 certification; include certificate number and scope in bid documents. Non-compliance may lead to rejection. If using an authorized distributor, ensure OEM certification coverage for the offered AC products.

What is the delivery timeline and option clause for quantity changes

Delivery begins after the original delivery order date. Quantity may increase by up to 25% during contract, with extended delivery time calculated as (increased quantity/original quantity) × original period, minimum 30 days; extension may reach original delivery period.

What is the EMD amount for the Delhi University air conditioner tender

The EMD amount is ₹150,150. Ensure payment submission with bid as per tender terms; verify acceptable submission method and security deposit format specified in the terms and conditions.

What service centre requirements are stated for carry-in warranty

Bidders must have a functional service centre in the consignee state's location or establish one within 30 days of award; payment is released only after evidence of the functional service centre is provided.

What are the data sheet requirements for the offered air conditioners

Upload a Data Sheet that precisely matches product specifications. Any unexplained mismatch may lead to bid rejection; ensure model numbers, capacities, energy ratings, and features align with what is offered.

What are the key eligibility criteria for Delhi University air conditioner bid

Candidates must avoid liquidation or bankruptcy, provide an undertaking, possess ISO 9001, supply Data Sheets, include OEM/authentication when required, and demonstrate a dedicated service line and escalation matrix for after-sales support.

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