Government Engineering College Godhra A3 Size Multifunction Printer Tender Gujarat 2026
Bid Publish Date
25-Sep-2026, 1:52 pm
Bid End Date
15-Oct-2026, 5:00 pm
Value
₹3,40,000
Location
Progress
Key Highlights
- • OEM installation/commissioning requirement for the MFP
- • Data Sheet alignment with offered specifications is mandatory
- • Manufacturer Authorization required for authorized distributors
- • 25% quantity variation option during contract and currency
- • Inclusion of all essential accessories in bid price
- • Termination rights if delivery or terms are not met
Tender Overview
Organization: Government Engineering College Godhra, under the Technical Education department, seeks procurement of an A3 Size Multifunction Printer (MFP) for the campus in Panch Mahals, Gujarat (388270). The estimated contract value is ₹3,40,000. The tender emphasizes OEM installation/commissioning, data sheet alignment, and supplier authorization, with a focus on compatibility for seamless integration and post-installation support. The bidding scope includes essential accessories for smooth operation, and the option clause allows up to a 25% quantity variation at contracted rates. This procurement targets reliable, OEM-supported MFP solutions with verified data sheets.
Technical Specifications & Requirements
- Product/Category: A3 Size Multifunction Printer (MFP)
- Installation/Training: Installation, commissioning, testing, configuration, and training to be conducted by OEM/OEM-certified resource or OEM-authorised reseller.
- Data Sheet: Bid must include a complete Data Sheet that matches offered product specifications.
- Authorization: Submission of Manufacturer Authorization if bidding via authorized distributor/service provider, including full contact details.
- Accessories: All essential and standard accessories for successful installation must be included in the bid price.
- Contract Flexibility: The purchaser may adjust quantity by up to 25%, with corresponding delivery timelines and extension rules.
- Data/Documentation: Ensure alignment between technical parameters and data sheet to avoid rejection.
- Delivery/Support: Supplier should commit to supply/install required components to ensure smooth functioning.
Terms & Eligibility
- Option Clause: Up to 25% quantity variation during contract and currency; additional time calculated with minimum 30 days.
- Financial Standing: Bidders must not be in liquidation or bankruptcy; an undertaking to this effect must be uploaded.
- Data Sheet & OEM Authorization: Mandatory submission of product Data Sheet and Manufacturer Authorization if applicable.
- Installation & Accessories: OEM-certified installation and all required accessories must be supplied with the bid.
- Termination Clause: Purchaser may terminate if material terms are not met or delivery is not fulfilled within stipulated periods.
Key Specifications
-
Product: A3 Size Multifunction Printer (MFP)
-
Quantity/Value: Estimated ₹3,40,000; exact quantity not specified in data
-
Standards/Certifications: Not specified in tender data
-
Installation: OEM/OEM-certified resource or OEM-authorised reseller
-
Accessories: All essential accessories included in bid price
-
Delivery Flexibility: Up to 25% additional quantity at contracted rates
-
Data Sheet: Must match offered product specifications
Terms & Conditions
-
25% quantity variation allowed during contract at contracted rates
-
Data Sheet alignment and OEM authorization are mandatory
-
Installation/commissioning to be performed by OEM-certified personnel
Important Clauses
Option Clause
Purchaser may increase/decrease quantity up to 25% at contract rates; delivery period adjusts with minimum 30 days and proportional time extension.
Data Sheet Submission
Bidder must upload Data Sheet that precisely matches the offered MFP specifications; mismatches may lead to rejection.
Manufacturer Authorization
If bidding through authorized distributor, provide Authorization Form with OEM details and contact information.
Bidder Eligibility
-
No liquidation, court receivership, or bankruptcy; undertaking to this effect required
-
OEM authorization or OEM-certified installation capability
-
Experience delivering and installing A3 size MFPs in institutional settings
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
10 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Panch Mahals
Delivery Pincodes
389001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Narendrasinh Jesangbhai Parmar | 389001,Principal, Government Engineering College, Godhra, At:- Nasirpur, Post:- Govindi, Godhra-Lunawada Highway, Godhra. | Panch Mahals | Gujarat | 389001 | 2 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9942201.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Data Sheet of the offered MFP
Manufacturer Authorization (if bidding via authorized distributor)
Proof of OEM certification or reseller authorization
Financial statements or undertakings as evidence of financial standing
Any prior installation/commissioning references for similar MFPs
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the A3 size MFP tender in Godhra Gujarat 2026?
Bidders must submit the Data Sheet, GST, PAN, and Manufacturer Authorization if applicable, along with OEM installation capability. Ensure the Data Sheet matches the offered MFP and include all essential accessories. The 25% quantity option may apply; maintain compliance with delivery terms and required documentation.
What documents are required for the Government Engineering College Godhra MFP tender in Gujarat?
Required documents include GST registration, PAN, Data Sheet, Manufacturer Authorization (if distributor bids), OEM certification/authorization proof, financial statements or undertakings, and references for prior A3 MFP installations. Data Sheet must align with the quoted model.
What are the installation requirements for the A3 MFP bid in Panch Mahals?
Installation must be performed by OEM-certified personnel or an OEM-authorized reseller. Include training, configuration, testing, and commissioning. Ensure essential accessories are included and that the installation plan aligns with the Data Sheet.
What is the option clause impact on delivery for this MFP tender?
The purchaser may vary quantity up to 25% at contracted rates. Delivery extension is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days, and may extend within contracted limits.
What are the key eligibility criteria for the Gujarat MFP procurement tender 2026?
Candidates must demonstrate financial standing without liquidation, provide OEM authorization if not direct manufacturer bids, and show capability to install/commission a modern A3 MFP with all required accessories within the delivery window.
What is the estimated contract value for the A3 MFP tender in Godhra Gujarat?
The project is valued at approximately ₹3,40,000. Vendors should price an MFP with all mandatory accessories and OEM support, ensuring data-sheet alignment and installation readiness.
How to ensure data sheet compliance for the A3 MFP bid in Godhra?
Attach a complete Data Sheet that precisely matches the offered printer’s specifications, including print speed, duplex functionality, scan/copy capabilities, connectivity, and warranty terms; mismatches can cause bid rejection.
What documentation supports OEM authorization for the MFP tender?
Provide an Authorization Certificate from the OEM detailing distributor/reseller credentials, contact information, and explicit permission to bid and service the MFP model on behalf of the manufacturer.