Gujarat Industries And Mines Department A3 Size Multifunction Printer Tender 2026 – ISO/IEC 24734, On‑Site Warranty
Progress
Tender Overview
Gujarat Industries and Mines Department invites bids for an A3 Size Multifunction Printer (MFP) to support government operations in Gujarat. The tender requires an EMD of ₹90,000 and mandates OEM authorization with service capability. The scope covers supply, installation, testing, commissioning, and operator training, plus any statutory clearances. Training is to be conducted at the consignee site for 3 days. Bidders must demonstrate 2 years of regular supply to Central/State Govt/PSUs and provide relevant contracts. A primary product value criterion applies in bunch bids.
The procurement emphasizes the ability to deliver on-site installation, with 3-day training and specified commissioning. It requires adherence to government procurement norms, including warranty obligations and potential penalties for non-performance. While exact model numbers aren’t listed, the emphasis on A3 MFP functionality (printing, scanning, copying, fax availability) and standard interfaces informs supplier capabilities. The tender differentiates between OEM-certified installers and authorized resellers and emphasizes training delivery at the consignee place.
Technical Specifications & Requirements
- Printing Technology: General product information category; ensure compatibility with A3 MFP deployments
- Printing Performance: ISO/IEC 24734 metrics for both monochrome and color outputs; include speed claims in PPM/IPM for laser/inkjet variants
- Duplexing & Copying: Auto duplexing (2-sided) capability
- Document Handling: Original document feeder type; number of main paper trays; bypass tray facility
- Connectivity: Include required connectivity options and network compatibility
- Hardware: RAM size, storage capacity, and OS compatibility
- Warranty: On-site warranty and extended warranty details
- Training & Services: 3-day operator training at consignee place; installation, testing, commissioning by OEM-certified resources
- Compliance: Adherence to specified standards and statutory clearances as applicable
Terms, Conditions & Eligibility
- EMD: ₹90,000
- Experience: Minimum 2 years supplying similar Category Products to Central/State Govt/PSU; provide contracts
- Authorization: OEM manufacturer authorization or approved distributor with complete details
- Delivery & Training: Installation/testing/commissioning by OEM-certified personnel; training for operators (3 days) at consignee location
- Turnover: Minimum average annual turnover for last 3 years as per bid document; auditors’ certificates or CA certificate required
- Warranty: On-site warranty, with extended warranty terms as specified; penalties for non-delivery or defects
- Scope: Price covers supply, installation, testing, commissioning, training, and any necessary statutory clearances
Key Specifications
-
A3 Size Multifunction Printer (MFP) category
-
Printing technology and performance metrics per ISO/IEC 24734
-
Auto duplexing (2-sided) capability
-
Original document feeder type; main paper trays; bypass tray
-
Connectivity options (network, USB, etc.)
-
RAM size and storage capacity
-
OS compatibility
-
On-site warranty and extended warranty options
-
OEM authorization or authorized distributor details
Terms & Conditions
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EMD of ₹90,000 required for bidder eligibility
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2+ years govt/PSU supply experience with contract copies
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OEM manufacturer authorization or distributor authorization mandatory
-
3-day on-site operator training at consignee place
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Supply, installation, testing, commissioning included in scope
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Turnover requirement for last 3 years as per bid document
Important Clauses
Payment Terms
Prices inclusive of all costs; payment terms to be as per tender guidelines and contract
Delivery Schedule
Delivery within stipulated period post award; timely installation and commissioning by OEM-certified personnel
Penalties/Liquidated Damages
Penalties for delayed delivery or non-compliance with key terms; contract termination rights under specified conditions
Bidder Eligibility
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Minimum 2 years govt/PSU supply experience with contract evidence
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OEM authorization or authorized distributor certificate
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Financial turnover as per last 3 years’ audited statements or CA certificate
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
Warranty Period
1 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
18
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Rajkot
Delivery Pincodes
360001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dhrangadhariya Jaydeep Dhirajlal | 360001,WAREHOUSE BRANCH, GOVERNMENT PRINTING AND STATIONERY, BESIDE RACE COURSE, NEAR JAM TOWER,RAJKOT-360001. 0281- 2445536 | Rajkot | Gujarat | 360001 | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-10071141.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
17-Nov-2026, 9:30 am
Opening Date
18-Nov-2026, 9:30 am
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates showing govt/PSU supply (2+ years)
Audited financial statements or CA certificate confirming turnover
EMD submission document (₹90,000)
OEM manufacturer authorization or distributor authorization
Technical bid documents and product specifications
Installation, commissioning, and service capability details
Any statutory clearances required for installation
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter |
| General Product Information | Printing Technology | Inkjet |
| General Product Information | Type of Printing | Colour Or higher |
| General Product Information | Availability of Fax | No |
| General Product Information | Operating System Compatibility | Microsoft Windows, Linux, Mac OS, Microsoft Windows Server |
| Hardware Configuration | RAM Size (MB) | 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher |
| Hardware Configuration | Storage Capacity (in GB) | 512, 1024, 640, 500 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4, 5, 6 Or higher |
| Document and Paper Handling | Bypass Tray Facility | Yes Or higher |
| Connectivity and Reliability | Connectivity | Ethernet Port |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for A3 size MFP printer tender in Gujarat 2026?
Bidders must submit GST registration, PAN, and 2+ years govt/PSU supply experience with contract copies. Include OEM authorization, EMD ₹90,000, turnover certificates, and technical specs demonstrating ISO/IEC 24734 compliance. The scope covers supply, installation, testing, commissioning, and 3 days of operator training at consignee site.
What documents are required for Gujarat printer procurement bid 2026?
Required documents include GST certificate, PAN, experience contracts showing govt/PSU orders, audited turnover or CA certificate, EMD submission, OEM authorization, technical bid, installation and service capability details, and any statutory clearance certificates necessary for deployment.
What are the key technical specs for A3 MFP tender Gujarat?
Specifications demand A3 printing capability with multifunction features, auto duplexing, RAM size, storage capacity, OS compatibility, and connectivity options. Compliance with ISO/IEC 24734 speed metrics and original document feeder details are essential, along with on-site warranty and extended warranty terms.
What is the EMD amount and its payment terms for this bid?
The EMD is ₹90,000. Payment terms align to tender provisions, typically via online transfer or bank Guarantee as specified in contract conditions. Ensure EMD is valid through bid submission and refundable upon contract award or bid rejection per policy.
What experience criteria must bidders meet for Gujarat MFP tender?
Bidders must show minimum 2 years of regular supply to Central/State Govt or PSUs, with copies of relevant contracts for each year. If bidding in a bundle, the primary product must meet this criterion, and OEM authorization must be provided.
When is training and installation expected for the Gujarat MFP bid?
Training is specified as 3 days at the consignee place, with installation, testing, and commissioning to be carried out by OEM-certified resources. Ensure training logistics and travel arrangements align with consignee-site requirements.
What warranties are expected for the A3 MFP tender in Gujarat?
On-site warranty is required, with options for extended warranty beyond the standard period. Confirm exact year(s) of on-site warranty and terms for post-warranty support, including response times and service levels in the contract.
Which brands or OEM requirements are specified for the procurement?
The tender requires OEM authorization or certified distributor status. Provide the full OEM certificate with contact details, product model alignment to the A3 MFP category, and evidence of authorized service capabilities to meet installation and training requirements.