Urban Development And Housing Department Bihar Tractors (V3) Tender Bhojpur 2026 ISO 9001 EMD ₹134000
Progress
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • EMD fixed at ₹134000 with GeM-based payment flow
- • 25% quantity fluctuation option at contracted rates
- • Dedicated toll-free service support and escalation matrix required
- • Functional service centres required in the State; 30-day centre setup window
- • Imported tractors require Indian office for after-sales support
Tender Overview
The Urban Development And Housing Department, Bihar, invites bids for Tractors (V3) in Bhojpur (802152) with an estimated value not disclosed and an EMD of ₹134000. The scope covers Supply, Installation, Testing and Commissioning of the specified tractors. The tender requires the bidder or OEM to hold ISO 9001 certification and to provide GST-compliant invoicing with GST portal payment confirmation. A key differentiator is the option clause allowing a 25% quantity fluctuation at contracted rates, triggering extended delivery calculations. Bidders should prepare for on-site/remote support aligned to State-wide service requirements and maintain dedicated service contact channels. The contract enforces post-award service commitments, including establishing service centres within the state or demonstrating existing coverage. Although BOQ items are not listed, the procurement emphasizes a robust supply-chain, installation, and warranty framework.
Technical Specifications & Requirements
- Product category: Tractors (V3) for government deployment
- Delivery terms: Supply, Installation, Testing and Commissioning of tractors
- Standards: ISO 9001 certification for bidder or OEM
- Service requirements: Dedicated toll-free support and escalation matrix; service centres in every consignee state; establishment within 30 days of award if not existing
- Compliance: GST invoicing via GeM portal; GST payment confirmation screenshot
- OEM conditions: Imported product requires Indian office for after-sales support
- Turnover criteria: OEM turnover criteria as per bid document; audited statements or CA certificate required
- Other: 25% quantity increase/decrease option; delivery period aligned to original delivery timelines
Terms, Conditions & Eligibility
- EMD: ₹134000 as security deposit
- Delivery window: Delivery period as per original schedule; extended period logic applies with minimum 30 days
- Payment terms: GST-compliant invoicing; payment processing terms as per GeM terms
- Documentation: GST registration, PAN, experience certificates, audited financials or CA certificates, OEM authorization if applicable
- Warranty/Support: On-site/carry-in support requirements; dedicated toll-free number and escalation matrix
- Registration: Manufacturer/OEM must have registered office in India for imported equipment
- Turnover: Minimum average annual financial turnover criteria to be provided as per bid document
- Delivery compliance: Establish/verify functional service centre within 30 days of contract award
Key Specifications
-
Product category: Tractors (V3)
-
EMD: ₹134000
-
Delivery: Supply, Installation, Testing and Commissioning
-
Standards: ISO 9001
-
GST invoicing: Upload GST invoice and GST portal payment screenshot
-
Service centres: Functional in-state coverage; 30-day establishment if not present
-
OEM/Imported: Indian registered office for after-sales support
-
Turnover: Minimum average annual turnover as per bid document
Terms & Conditions
-
25% quantity increase/decrease option at contracted rates
-
Delivery period begins post original delivery order; extended period rules apply
-
GST compliance and GST invoice screenshot required in GeM portal
-
Dedicated service support with escalation matrix and toll-free contact
-
State-wise service centres mandatory or to be established within 30 days
Important Clauses
Payment Terms
GST-compliant invoicing; GeM portal GST payment confirmation required
Delivery Schedule
Delivery period as per original order with option-based extensions; minimum 30 days for extra quantity
Penalties/Liquidated Damages
Delivery timelines and service commitment penalties may apply as per contract terms
Bidder Eligibility
-
bidder or OEM must hold ISO 9001 certification
-
OEM/Importer must have registered office in India for after-sales service
-
Minimum average annual turnover as per bid document; provide audited statements or CA certificate
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
100
OEM Avg. Turnover
1000
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Tractors (V3) (Q2)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Bhojpur
Delivery Pincodes
802301
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ratnesh Kumar | 802301,ARA NAGAR NIGAM, OLD POLICE LINE | Bhojpur | Bihar | 802301 | 10 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9751734.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card of bidder
Audited financial statements or CA certificate indicating turnover
ISO 9001 certification ( bidder or OEM )
OEM authorization proof (if applicable)
GST payment confirmation screenshot from GST portal
Documents evidencing existing/established service centres in Bihar
Technical bid documents demonstrating compliance with ISO 9001 and after-sales support plan
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic Parameters | Power Source | IC Engine - Diesel |
| Generic Parameters | Type of Wheel drive | Two Wheel Drive |
| Generic Parameters | Type of Steering | Power Steering Or higher |
| Generic Parameters | Operator Station | Open station, Close station without AC, Close station with AC Or higher |
| Engine and Transmission Parameters | Maximum Engine Power (kW) | 29.4 - 130.0 Or higher |
| Engine and Transmission Parameters | Maximum PTO Power (kW) | 27.0 - 90.0 Or higher |
| Engine and Transmission Parameters | Tractor Brake | Oil Immersed Disc Brake (Wet Disc) Or higher |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for tractors tender in Bhojpur Bihar 2026?
Bid submission requires ISO 9001 certification, GST registration, PAN, audited turnover proofs, and OEM authorization if applicable. Upload GST portal payment screenshot and ensure service centre coverage in Bihar. The tender permits a 25% quantity variation at contracted rates; prepare a robust supply, installation, and commissioning plan.
What documents are needed for UDHD Bihar tractor procurement 2026?
Prepare GST registration, PAN card, ISO 9001 certificate, audited financials or CA turnover certificate, OEM authorization (if applicable), proof of existing service centres in Bihar, and GST portal payment confirmation. Include a detailed service support and escalation matrix.
What are the essential technical specifications for tractors V3?
Tender emphasizes Supply, Installation, Testing and Commissioning with ISO 9001 as a qualification. Ensure tractors meet government-grade reliability, with compliant after-sales support through registered Indian office for imported models, and confirmation of service-centre readiness in Bihar.
What is the EMD amount for this procurement in Bhojpur?
The mandatory earnest money deposit (EMD) is ₹134000, payable as per GeM guidelines. Proposals must include the EMD receipt or bank guarantee, ensuring bidders' financial credibility and bid security in line with the tender terms.
When must service centres be established for Bihar tractors?
If there is no existing service centre, the bidder must establish one within 30 days of contract award and provide documentary evidence of the functional centre before payment release.
What are the payment terms and GST requirements for this tender?
Submit a GST-compliant invoice through GeM with the GST portal payment confirmation screenshot. Payment terms follow GeM norms; ensure timely invoicing and attach GST verification to avoid delays in disbursement.
Are imported tractor models allowed for this procurement in Bihar?
Yes, imported tractors require an OEM or authorized seller with an Indian registered office for after-sales support; provide certificate confirming Indian-after-sales capability and compliance with local service standards.
What if the quantity required changes by 25% during contract?
The purchaser may increase or decrease quantity up to 25% at contracted rates. Delivery time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.