GEM Portal Srinagar Jaipur? Procurement of All-in-One PCs, Laptops and Printers for Jammu & Kashmir 2026
Bid Publish Date
14-May-2026, 4:56 pm
Bid End Date
25-May-2026, 5:00 pm
Location
Progress
Key Highlights
- • OEM turnover criteria: minimum average annual turnover for the OEM of offered product over last 3 years
- • Quantity flex: purchaser may increase/decrease quantity up to 25% at award and during currency
- • On-site warranty with possibility of extended warranty; training of operators included
- • OEM authorization must be attached; compliance documentation required
- • Scope includes supply, installation, testing, commissioning, and statutory clearances (if any)
Tender Overview
The opportunity targets procurement of multiple IT devices including All in One PC (V2), Entry and Mid Level Laptop - Notebook (Q2), Computer Printer (V2), and A4/Legal Multifunction Printer (MFP) (Q2) for the Srinagar, Jammu & Kashmir region. The scope covers supply, installation, testing, commissioning, operator training, and any required statutory clearances. The contract allows a flexible quantity adjustment up to 25% during placement and during the contract currency, with delivery timelines computed from the original last delivery date and minimum 30 days for extended quantities. Key differentiation lies in OEM turnover requirements and OEM authorisation, ensuring proper brand governance. The tender emphasizes hardware diversity, on-site warranty, and potential for extended warranty, with an emphasis on turnkey delivery.
Technical Specifications & Requirements
- Product mix includes: All-in-One PC (V2), Entry/Mid Level Laptop, Laser/LED/Inkjet MFP printers.
- Software/OS: Factory preloaded operating systems with certification.
- Core specs expected: RAM (GB), Storage (GB), Display size (inches), Processor model/number, Ports, and Connectivity.
- Printing: ISO-standard print speeds and duplexing; document feeder, main paper tray counts, and printing technology details required.
- Warranty: On-site warranty (years) and options for Extended warranty.
- Compliance: OEM authorisation and compliance certificates; mandatory documentation for acceptance.
- Delivery terms: option clause allowing quantity expansion and the associated delivery-time calculation.
Terms, Conditions & Eligibility
- EMD/Turnover: Bidder turnover must meet three-year average criteria; OEM turnover criteria apply for the offering OEM; audited statements or CA certificates to be uploaded.
- Delivery: Delivery period aligned to original order with option extension; additional time formula based on quantity change, minimum 30 days.
- Scope: Bid price must cover supply, installation, testing, commissioning, operator training, and statutory clearances (if any).
- OEM Authorization: Signed OEM authorization attached; compliance documentation required.
- Additional terms: Purchase reserves quantity variations up to 25%; security and compliance obligations to be met.
- This procurement requires a structured submission package including financials, technical compliance, and OEM certifications.
Key Specifications
-
Product categories: All-in-One PC, Entry/Mid Level Laptop, Laser/LED/Inkjet Printer, MFP
-
Storage: specify type and capacity (GB) and RAM (GB) for each device
-
Display: diagonal size in inches and cm equivalent
-
Printing: ISO/IEC 24734 speeds for monochrome/color; duplexing, document feeder, paper trays
-
Warranty: on-site years; extended warranty option
-
Certification: factory preloaded OS with certification; OEM authorisation
Terms & Conditions
-
25% quantity variation rights during award and currency
-
Turnover criteria: bidder and OEM three-year averages
-
Scope includes installation, testing, commissioning, training, and clearances
-
OEM authorization and compliance documentation mandatory
-
Delivery timeline calculated with minimum 30 days for extended quantities
Important Clauses
Payment Terms
Bid price to include all costs; payment terms to be aligned with purchase terms and statutory guidelines
Delivery Schedule
Delivery period extends from last date of original delivery order; extended time calculated by (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties, if any, to be specified in contract; LDs may apply for delayed delivery and non-conformance
Bidder Eligibility
-
Minimum average annual turnover over last three years as per bid document
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OEM turnover equivalent criterion for the primary product category
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Evidence of experience in supply/install of IT hardware including PCs and printers
Tender Data
Bid Details
Quantity
6
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
All in One PC (V2) (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , Computer Printer (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 5
GeM-Bidding-9330988.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration certificate
PAN card
Audited financial statements or CA certificate showing three-year turnover
OEM authorization letter
Technical bid documents showing compliance with factory preloaded OS and required specs
Experience certificates for similar IT equipment supply and installation
EMD/Security deposit submission proof (as required by terms)
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR5 Or higher |
| Memory | RAM Size (GB) | 8 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 512 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack |
| Generic | Stand | Height Adjustable |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for IT hardware tender in Srinagar Jammu & Kashmir 2026?
Bidders must submit GST, PAN, three-year turnover evidence, OEM authorization, and technical compliance documents. The bid includes supply, installation, testing, commissioning, and operator training. Ensure factory preloaded OS certification and on-site warranty requirements are met; observe 25% quantity variation rights and delivery rules.
What documents are required for OEM-authenticated IT equipment tender in J&K?
Required documents include OEM authorization, audited financials or CA certificate showing turnover, GST and PAN, experience certificates for similar IT projects, technical bid, and EMD proof if applicable. Compliance with OS preloads and certification is essential for acceptance.
What are the technical specifications for printers in this procurement?
Printers must support A4 and Legal size, have duplex printing, document feeder, and multiple paper trays. Printing speeds must align with ISO standards; look for on-site warranty, extended warranty option, and connectivity features such as USB/Network. OEM compliance documentation is mandatory.
When is delivery expected after order placement in this tender?
Delivery must commence per contract from the last date of the original delivery order, with a minimum extended delivery window of 30 days. If quantity increases, the formula [(increased quantity / original quantity) × original period] applies, capped by original delivery period.
What is the scope of supply for this procurement?
Scope includes supply, installation, testing, commissioning, operator training, and providing any necessary statutory clearances. All costs should be included in bid price. Ensure on-site warranty and extended warranty terms are clearly defined in the bid.
What are the OEM turnover requirements for bidders in this tender?
Bidders must meet the minimum average annual turnover for the bidder and the OEM over the last three financial years. If the OEM is younger than three years, turnover from post-incorporation years is considered with audited or CA-certified documents.
What are the key eligibility criteria for bidder vs OEM in this procurement?
Bidder eligibility requires three-year turnover, relevant experience, and compliance documents. OEM eligibility requires corresponding turnover for the OEM. In bunch bids, the OEM of the highest bid value must meet turnover criteria; ensure OEM authorization is attached.