Ratlam District Police Paper Tender ISI Marked Plain Copier Paper IS 14490 MP 2026
Bid Publish Date
02-Oct-2026, 12:42 pm
Bid End Date
12-Oct-2026, 1:00 pm
Location
Progress
Key Highlights
- • ISI marked plain copier paper requirement under IS 14490 (Q4) with PAC Only designation
- • Quantity flexibility: ±25% during contract, with calculated extended delivery time rules
- • Location focus: Ratlam district, Madhya Pradesh; government office paper procurement
- • Tender category targets suppliers with ISI/PAC compliance and traceability certificates
- • Delivery timelines and extension logic hinge on original vs additional quantity calculations
- • No BOQ items; no explicit estimated value or EMD disclosed in data
Tender Overview
The procurement is issued by the Ratlam District Police under the Madhya Pradesh Home Department for Plain Copier Paper (V3) ISI Marked to IS 14490 (Q4) PAC Only. The tender specifies an ISI-marked paper category, aimed at strict quality and standard compliance within government operations in Ratlam, Madhya Pradesh (457001). A notable clause permits quantity variation up to 25%, with corresponding delivery-time adjustments, enabling flexible fulfillment during contract execution. The opportunity targets suppliers capable of delivering ISI 14490 certified office paper, ensuring consistency with government archival and printing needs. The emphasis on PAC-only procurement highlights restricted distribution to verified packaging and compliance protocols, potentially narrowing eligible bidders to authorized distributors or manufacturers. Unique attributes include the standard conformity request and a dynamic quantity clause that balances demand with supply risk across the contract period.
Technical Specifications & Requirements
- Product: Plain Copier Paper (V3) ISI Marked to IS 14490 (Q4), PAC Only
- Standard compliance: ISI 14490, Q4 quality tier; packaging and wrap conformity to government PAC guidelines
- Quality expectations: government-grade office paper suitable for high-volume copiers and printers
- Delivery scope: across Ratlam district, with delivery terms aligned to the contract’s original delivery schedule; option to extend per quantity variations
- Eligibility hints: manufacturers or authorized distributors of ISI-marked copier paper; ensure traceability and certification documentation
- If available: estimated value or quantity details are not disclosed in the data; bidders should prepare for standard government unit pricing and bulk delivery logistics
- Documentation: ensure ISI certificate and PAC compliance are in place for bid submission
Terms, Conditions & Eligibility
- Quantity variation: up to 25% increase or decrease at contract award; extended delivery time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days
- Delivery terms: delivery period starts from last date of original delivery order; extension rules apply within contracted rates
- Payment terms: not specified; bidders should plan for standard government payment terms upon delivery and acceptance
- EMD/guarantee: not specified in data; bidders should verify exact EMD requirements in T&C
- Compliance: bidders must adhere to the option clause and deliver as per ISI and PAC requirements
- Documentation: submit GST, PAN, experience (if any), and evidence of ISI/PAC certification as applicable
Key Specifications
-
Product/service names: Plain Copier Paper (V3) ISI Marked to IS 14490 (Q4) PAC Only
-
Quantities: not specified; bidder to prepare for bulk delivery to Ratlam district
-
EMD/Estimated value: not disclosed; bidders should confirm and prepare accordingly
-
Experience: preference for suppliers with ISI/PAC certified paper supply
-
Quality/Compliance: ISI 14490 Q4, PAC packaging and handling standards
-
Delivery: within original delivery period with 25% quantity variation option
Terms & Conditions
-
25% quantity variation allowed during contract
-
Delivery period adjustments based on added quantity
-
PAC Only procurement requiring compliance with packaging standards
Important Clauses
Payment Terms
Not specified in data; bidders should seek confirmation for government payment terms after delivery/acceptance
Delivery Schedule
Delivery starts from last date of original delivery order; extended time computed by formula with minimum 30 days
Penalties/Liquidated Damages
No LD details provided; bidders should verify LD terms in terms and conditions
Bidder Eligibility
-
Authorized distributor or manufacturer of ISI marked copier paper
-
Evidence of ISI 14490 (Q4) compliance and PAC packaging standards
-
Ability to deliver across Ratlam district within contract timelines
Tender Data
Bid Details
Quantity
600
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
96
OEM Avg. Turnover
1
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Plain Copier Paper (V3) ISI Marked to IS 14490 (Q4) ( PAC Only )
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ratlam
Delivery Pincodes
457001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vivek Kumar Lal | 457001,SP Office Ratlam | Ratlam | Madhya Pradesh | 457001 | 600 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9978040.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration
PAN card
Experience certificates (if available; evidence of similar supply preferable)
ISI certification or ISI 14490 compliance documentation
PAC compliance documents (packaging and handling standards)
Technical bid submission detailing product conformity and supplier capabilities
Any authorised distributor or manufacturer authorisation if not directly the OEM
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for ISI marked copier paper tender in Ratlam?
Bidders must submit GST, PAN, ISI 14490 certification, and PAC packaging documents. Ensure affiliation with authorized distributor status and provide evidence of ability to deliver to Ratlam district within contract delivery terms; confirm quantity variation rights and extension formula before final submission.
What documents are required for Ratlam paper procurement bid 2026?
Required documents include GST registration, PAN, ISI 14490 certification, PAC compliance proof, manufacturer/ distributor authorization, and technical bid detailing conformity to ISI standards. Include any previous supply experience for similar government papers and financial stability evidence if requested.
What are ISI 14490 Q4 specifications for government paper?
IS 14490 Q4 specifies grade and quality for office paper; vendors must provide ISI certification proving compliance, including paper basis weight, brightness, and print suitability. PAC packaging compliance is mandatory for government distribution and audit trails.
What is the quantity variation clause for this procurement?
The clause allows up to 25% increase or decrease in bid quantity during contract. Extended delivery time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
When is the delivery period applicable for added quantities in Ratlam tender?
Delivery time applies from the last date of the original delivery order; if option clause is exercised, the additional time follows the calculated formula and may extend within the contracted rate terms.
What is PAC designation in this Ratlam procurement?
PAC Only indicates packaging and handling guidelines restricted to approved packaging standards for government use; suppliers must demonstrate PAC-compliant packaging and traceability for ISI 14490 paper.
Which organizations qualify as bidders for this MP paper tender?
Qualified bidders include manufacturers or authorized distributors of ISI marked copier paper with IS 14490 (Q4) certification and PAC packaging capability; local presence in Madhya Pradesh is advantageous for delivery logistics.
What standards and certifications are required for this procurement?
Required standards include IS I 14490 (Q4) certification and PAC packaging compliance; suppliers should provide authentic certificates, traceability certificates for batch, and manufacturer authorization where applicable.