National Institute Of Plant Health Management Repair & Overhauling Service GC MSMS LC MSMS HPLC Shimadzu Buyer Premises 2026
Bid Publish Date
04-Sep-2026, 3:53 pm
Bid End Date
14-Sep-2026, 4:00 pm
Value
₹8,62,292
Progress
Tender Overview
National Institute Of Plant Health Management (NIPHM), operating under the Department Of Agriculture And Farmers Welfare, seeks a Repair and Overhauling Service for Shimadzu GC MS/MS, LC MS/MS and HPLC systems at Buyer Premises. Estimated value: ₹862,292.00. Tender scope allows a 25% adjustment in contract quantity or duration prior to award, with consent post-award for value changes in lumpsum contracts. OEM/Authorised Distributor authorization is mandatory. This procurement emphasizes equipment reliability, preventive maintenance, and timely on-site service capability. Location is specified as Buyer Premises; no site-specific delivery window disclosed. Key differentiator: on-site, manufacturer-authorized service for high-end analytical instruments.
Technical Specifications & Requirements
- Product/service: Repair and Overhauling Service for Shimadzu GC MS/MS, LC MS/MS, and HPLC instruments.
- Scope includes on-site maintenance, fault diagnosis, part replacement, calibration, and performance verification for precision analytical systems.
- Estimated value: ₹862,292.00; delivery/installation location: Buyer Premises.
- Standards/Certifications: not specified; emphasize OEM/authorised service capability.
- Experience/Capabilities: exposure to Shimadzu instrument platforms; OEM authorization required.
- Terms: 25% quantity/ duration variation; no other technical specs provided in data.
Terms, Conditions & Eligibility
- EMD: not disclosed in data; ensure bid submission includes typical security deposit as per agency policy.
- Manufacturer Authorization: mandatory—provide OEM/Original Service Provider authorization with name, designation, address, email, and phone.
- Liability/Subcontracting: contract cannot be assigned or sub-contracted without prior written consent; joint liability remains with seller.
- Delivery/Performance: on-site repair at Buyer Premises; timeframe to be defined in award, with conformance to service terms.
- Payment Terms: not specified in data; bidders should expect standard govt terms (to be confirmed).
Key Specifications
-
Product/service names: Repair and Overhauling Service for Shimadzu GC MS/MS, LC MS/MS, and HPLC instruments
-
Quantities: not specified
-
Estimated value: ₹862,292.00
-
Service scope: on-site diagnosis, parts replacement, calibration, and performance verification
-
Experience: OEM authorization required; prior Shimadzu service experience preferred
-
Standards/certifications: not explicitly listed; emphasize OEM authorisation and service capability
Terms & Conditions
-
25% contract quantity/duration variation allowed before award
-
OEM/Authorized Service Provider authorization mandatory
-
Contract assignment/sub-contracting requires buyer consent and maintains joint liability
-
Delivery on Buyer Premises; on-site repair services
Important Clauses
Payment Terms
Not specified in tender data; bidders should prepare for standard government payment terms pending issuance of contract
Delivery Schedule
On-site repair at Buyer Premises; exact timelines to be confirmed at contract award
Penalties/Liquidated Damages
Not specified in provided terms; standard LCs/penalties to be clarified during contract finalization
Bidder Eligibility
-
Must hold OEM/Authorised Distributor authorization for Shimadzu instruments
-
Demonstrated experience in repairing GC MS/MS, LC MS/MS, and HPLC systems
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Financial stability evidenced by recent financial statements
Tender Data
Bid Details
Quantity
3
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair and Overhauling Service - GC MSMS LC MSMS and HPLC; Shimadzu; Yes; Buyer Premises
Delivery Details
Delivery Locations
1
Delivery Cities
Ranga Reddy
Delivery Pincodes
500030
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Tirumalagiri Phani Kumar | 500030,National Institute of Plant Health Management, Rajendranagar, Hyderabad | Ranga Reddy | Telangana | 500030 | 3 | - | - |
Authority Records
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Documents 8
GeM-Bidding-9732363.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
GST registration certificate
PAN card
Experience certificates for Shimadzu instrument maintenance
Financial statements (last 2/3 years)
EMD related documents (as per agency policy, amount not disclosed here)
Technical bid documents highlighting repair/overhauling capabilities
OEM/Manufacturer authorization with full details (name, designation, address, email, phone)
Frequently Asked Questions
How to bid for the Shimadzu repair service tender in India 2026?
Bidders must submit OEM authorization and technical proposals for on-site repair of Shimadzu GC MS/MS, LC MS/MS, and HPLC at Buyer Premises. Include financial statements, GST/PAN, and experience certificates. The property of award includes a 25% scope variation before award and potential post-award adjustments with the service provider's consent.
What documents are required for NIPHM Shimadzu service tender submission 2026?
Submit GST registration, PAN, experience certificates for Shimadzu maintenance, two/three-year financial statements, OEM authorization details, and technical bid documents outlining repair capabilities, on-site service plans, and response times for on-site diagnostics and calibration.
What are the essential eligibility criteria for Shimadzu repair at NIPHM?
Eligibility includes OEM/authorized service provider authorization, proven experience with GC MS/MS, LC MS/MS and HPLC, demonstrated capability for on-site repairs, and financial viability evidenced by recent statements; conformity to terms allowing up to 25% variation pre-award.
What is the brief scope of work for the Shimadzu maintenance tender 2026?
Scope encompasses on-site diagnosis, parts replacement, calibration, performance verification, and preventive maintenance for GC MS/MS, LC MS/MS, and HPLC systems from Shimadzu, conducted at the buyer premises with timely service response.
When is the bid submission deadline for the NIPHM repair tender?
The tender data provided does not include a submission deadline; bidders should monitor the official portal for final dates and ensure prior OEM authorization and technical bid readiness for prompt submission.
What are the payment terms for NIPHM on Shimadzu repair work?
Exact payment terms are not specified in the data; bidders should anticipate standard government payment terms post-acceptance, subject to contract finalization, with clear milestones for on-site service and warranty coverage.
What standards or certifications are required for the Shimadzu service bid?
The tender requires OEM authorization and verified capability to service Shimadzu instruments; explicit IS/ISO standards are not listed, so emphasize manufacturer-approved repair competencies and calibration procedures.
How to demonstrate OEM authorization for Shimadzu service bid 2026?
Provide a formal Manufacturer Authorization/Dealership certificate detailing the local address, contact person, email, and phone. Include validation of service engineer credentials, warranty support, and the ability to source Shimadzu spare parts promptly.