Uttarakhand Higher Education Dept Dehradun IT Hardware Tender for High End Desktop PCs & Online UPS 15kVA IS 16242 2026

Tender Overview

The Uttarakhand Higher Education Department in Dehradun invites bids for a complete IT classroom upgrade comprising 20 high-end desktop computers, a 15 kVA online UPS with battery conforming to IS 16242 (Part 1), and 2 air conditioners of 1.5 ton plus required furniture. The scope includes installation, electrical connections, networking, and preloaded MS Office with OEM authorization. The package also covers 26 workstations total (20 new + 6 existing) and requires on-site OEM warranty. The contract contemplates a flexible quantity clause: up to 25% increase in order quantity and sustained delivery terms across extended periods.

• Location: Dehradun, Uttarakhand 248001
• Organizing body: Higher Education Department, Uttarakhand
• Estimated value & EMD: EMD ₹75,000; scope includes supply, installation, electrical and networking work
• Key differentiator: Furniture drawing approval, complete turnkey electrical & network connectivity, and MS Office preloaded on all desktops
• Unique aspects: Option clause for quantity variation up to 25%; site visit allowed for scope confirmation; OEM authorisations mandatory for all items

Technical Specifications & Requirements

• Product/Service: 20 x high-end desktops, 1 x 15kVA online UPS with battery per IS 16242 (Part 1), 2 x 1.5 ton ACs, and associated furniture (table and chair) for 26 machines (20 new + 6 existing)
• Software & OS: Factory pre-loaded OS with genuine MS Office; authorisation required
• RAM/Storage/Monitor: Neatly defined to meet classroom deployment with standard workstation specs; networking-ready
• Warranty/Support: On-site OEM warranty for the desktops and UPS; installation support including power and network readiness
• Installation scope: Bidder to provide complete electrical connections, network cabling, switches and sockets for 26 devices; furniture must include required provisions
• OEM/Branding: Authorized distributor/ OEM authorization letter required for items unless OEM participates directly
• Delivery & installation timeframe: Delivery period per option clause; minimum delivery window aligned with order; site visit permitted with no extra charges
• Compliance: All items must conform to tender requirements and standard IS specifications where applicable

Terms, Conditions & Eligibility

• EMD: ₹75,000 (to be submitted as specified in terms) with acceptable payment mode
• Delivery terms: Option clause allows up to 25% quantity variation during contract and extended delivery period calculations
• Payment terms: Standard government terms (not explicitly stated) aligned with delivery/completion milestones
• Documentation: OEM authorization letters; GST, PAN; experience certificates; financials; MS Office license proofs; technical bid compliance
• Eligibility: Authorized distributors must supply OEM authorization for all items; if OEM does not participate, an authorization letter from major OEM is required
• Site & scope: Bidder must carry out electrical, networking, and furniture-related installations; site visit allowed; no extra payments for site activities
• Warranty & penalties: On-site OEM warranty; penalties/LD terms unspecified in provided data; ensure compliance with delivery schedule